Del Mar — 2023-09-05

10. Award of Construction Contract with Portillo Concrete, Inc. for the Beach\nColony Pedestrian Improvement Project\nRecommended Action: Staff recommends that the City Council: 1) Award a\n$171,000 construction contract to Portillo Concrete, Inc. (Attachment A), which\nincludes the Base Bid plus three Alternate Bid Items, for the Beach Colony\nPedestrian Improvement Project; 2) Approve $92,570 in funding for additional\npedestrian ramp improvements included as Alternate Bid Items; 3) Authorize the\nCity Manager to execute the contract; and 4) Amend the Fiscal Year (FY) 2023-\n2024 Operating and Capital Budget as described in the Fiscal Impact section of\nthis report.\nReference: Clerk’s File No. 406-1

11. Approval of Agreement with Civic Solutions, Inc. for Contract Planning\nServices\nRecommended Action: Staff recommends that the City Council approve a\nProfessional Services Agreement retroactively effective to August 3, 2023, with\nCivic Solutions, Inc. (Attachment A) to provide contract planning services, which\nwas previously authorized by the City Manager on an urgency basis due to the\nhigh volume of work and current vacancies in the City’s Planning and Community\nDevelopment Department.\nReference: Clerk’s File No. 102-6, 406-1

12. Resolution of Support for a Robust Public Outreach and Participation\nProcess related to the LOSSAN Rail Realignment Project\nRecommended Action: Mayor Martinez and Councilmember Gaasterland request\nthat the City Council adopt a Resolution in support of the San Diego Association\nof Governments (SANDAG) conducting a robust, responsive, and transparent\npublic outreach and participation process related to the LOSSAN Rail\nRealignment Project.\nReference: Clerk’s File No. 1005-2, 1506-1

13. Finance Committee Appointment\nRecommended Action: The City Council Liaisons to the Finance Committee\nrecommend that the City Council appoint Kenneth Barrett as a voting member to\nthe Finance Committee to serve a full three-year term effective September 5,\n2023, and ending on September 30, 2026.\nReference: Clerk’s File No. 401-5

14. Approval of Fifth Amendment to Cooperative Fire Management Services\nAgreement\nRecommended Action: Staff recommends that the City Council approve a Fifth\nAmendment to the Agreement for Cooperative Fire Management Services\n(Attachment A) to add an Administrative Fire Captain position and authorize the\nCity Manager to execute the Agreement.\nReference: Clerk’s File No. 406-1, 1101-8

15. Introduction of an Ordinance Amending the City’s Local Coastal Program\nLand Use Plan and Del Mar Municipal Code Chapter 30.80 Parking\nRegulations Consistent with the May 10, 2023, California Coastal\nCommission Action Identifying Modifications Required to Obtain Final\nCertification of the Parking-Related Local Coastal Program Amendment\nRecommended Action: Staff recommends the City Council introduce an\nOrdinance (Attachment A) to amend the City’s Local Coastal Program Land Use\nPlan and Del Mar Municipal Code (DMMC) Chapter 30.80 Parking Regulations\nconsistent with the May 10, 2023 California Coastal Commission (CCC)\nConditional Certification Action.\nReference: Clerk’s File No. 401-4, 401-9, 905-3

16. Introduction of an Ordinance to Implement Housing Element Program 1F\nRelating to the Regulation of Manufactured Homes\nRecommended Action: Staff recommends the City Council introduce an\nOrdinance (Attachment A) to implement 6th Cycle Housing Element (Housing\nElement) Program 1F relating to the regulation of manufactured homes.\nReference: Clerk’s File No. 304-7, 401-4, 401-9

17. Report on Items Related to Development of Short-Term Rental (STR)\nPolicies and Regulations Including California Coastal Commission (CCC)\nActions and Court Decisions and Ongoing STR Data and Information\nCollection\nRecommended Action: Staff recommends that the City Council: 1) Receive\na report from the City Attorney’s office providing an overview of the legal\nlandscape regarding short-term rentals including relevant court decisions and\nCCC actions to be considered in the development of new STR policies and\nregulations; 2) Authorize staff to initiate a STR operator registration process to\nestablish a database of existing STRs within the last 10 years (see background\nsummary in Attachment A); 3) Review supplemental June 2023 STR data\n(Attachment B); and 4) Confirm which California jurisdictions are to be used to\ncollect sample STR policy and regulation data for presentation to the Council on\nSeptember 18, 2023 (Attachment C).\nReference: Clerk’s File No. 301-19

18. San Dieguito Drive Phase 1 Preliminary Engineering Assessment\nPresentation and Recommendation to Proceed to Phase 2 Engineering\nDesign\nRecommended Action: Staff recommends the City Council: 1) Approve further\nstudy and design of Minimal Alternative (Alternative #3) from the Phase I\nEngineering Assessment (Attachment A, page 4) and grant an exception to City\nCouncil Policy 114 - Complete Streets; 2) Approve a $155,400 Task Order\n(Attachment B) with Michael Baker International (MBI) to proceed with Phase 2\nRoad Improvement Design, Construction Documents and Easement Acquisition\nfor the Minimal Alternative (Alternative #3); and 3) Authorize the City Manager to\nexecute the Task Order.\nReference: Clerk’s File No. 801-1

2. Ratification of List of Demands, dated September 5, 2023\nRecommended Action: Ratify the List of Demands.\nReference: Clerk’s File No. 201-3

3. Waiver of Reading of Ordinances on Agenda\nRecommended Action: Waive Reading of Ordinances.\nReference: Clerk’s File No. 401-4

4. Agreement for City Council Retreat Facilitation Services\nRecommended Action: Mayor Tracy Martinez and Council Member Dave Druker\nrecommend that the City Council: 1) Approve an Agreement with the Centre for\nOrganization Effectiveness for City Council Retreat Facilitation Services\n(Attachment A); 2) Authorize the City Manager to execute the Agreement; and\n3) Allocate $8,300 to cover facilitation services from the General Fund to the City\nCouncil Division budget as further described in the Fiscal Impact section of the\nreport.\nReference: Clerk’s File No. 406-1

5. Approval of Amended Agreement for Retirement Health Savings (RHS)\nProgram for the Del Mar Firefighters Association (DMFA)\nRecommended Action: Staff recommends that the City Council: 1) Adopt the\nResolution (Attachment A) to adopt the amended Retirement Health Savings\n(RHS) Program for the Del Mar Firefighters Association; 2) Approve the required\nprogram agreement and supporting documents (Attachments B-E); and 3)\nAuthorize the City Manager to execute the necessary documents.\nReference: Clerk’s File No. 406-1

6. Acceptance of a Donation from the Del Mar Foundation for All-Terrain\nWheelchairs and Accessibility Mats\nRecommended Action: Staff recommends that the City Council: 1) Accept a\ndonation of $9,000 from the Del Mar Foundation to purchase two all-terrain\nwheelchairs and two accessibility mats; and 2) Amend the Fiscal Year 2022-23\nOperating and Capital Budget to reflect the donation.\nReference: Clerk’s File No. 201-13, 1202-11, 1501-16

7. First Amendment to Agreement with West Coast Arborists for As-Needed\nCitywide Tree Management and Maintenance Services\nRecommended Action: Staff recommends that the City Council: 1) Approve the\nFirst Amendment to the Agreement (Agreement) between the City of Del Mar and\nWest Coast Arborists, Inc. (Attachment A) for as-needed citywide tree\nmanagement and maintenance services; and 2) Authorize the City Manager to\nexecute the First Amendment.\nReference: Clerk’s File No. 406-1, 1403-7

8. Approval of a Task Order with Michael Baker International to Perform a Lead\nWater Service Line Inventory\nRecommended Action: Staff recommends that the City Council: 1) Approve a\n$20,300 Task Order (Attachment A) with Michael Baker International (MBI) to\nperform a Lead Water Service Line Inventory; and 2) Authorize the City Manager\nto execute the Task Order.\nReference: Clerk’s File No. 406-1

9. Approval of Professional Services Agreement with Bucknam Infrastructure\nGroup, Inc. for the 2023 Pavement Condition Assessment and Five-Year\nPavement Management Plan\nRecommended Action: Staff recommends that the City Council: 1) Approve the\nProfessional Services Agreement (Agreement) between the City of Del Mar and\nBucknam Infrastructure Group, Inc. (Attachment A) to provide citywide pavement\ncondition assessment services and prepare a five-year pavement management\nplan; and 2) Authorize the City Manager to execute the Agreement.\nReference: Clerk’s File No. 406-1, 901-5