Diamond Bar — 2023-03-21

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.

2. CITY MANAGER REPORTS AND RECOMMENDATIONS:

3. PUBLIC COMMENTS:\n“Public Comments” is the time reserved on each regular meeting agenda to\nprovide an opportunity for members of the public to directly address the Council\non Consent Calendar items or other matters of interest not on the agenda that\nare within the subject matter jurisdiction of the Council. Although the City Council\nvalues your comments, pursuant to the Brown Act, members of the City Council\nor Staff may briefly respond to public comments if necessary, but no extended\ndiscussion and no action on such matters may take place. There is a five-minute\nmaximum time limit when addressing the City Council. At this time, the\nteleconference moderator will ask callers one at a time to give their name and if\nthere is an agenda item number they wish to speak on before providing their\ncomment.\nWritten materials distributed to the City Council within 72 hours of the City Council meeting are\navailable for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley\nDr., Diamond Bar, California, during normal business hours.

4. SCHEDULE OF FUTURE EVENTS:

5. CONSENT CALENDAR:\nAll items listed on the Consent Calendar are considered by the City Council to be\nroutine and will be acted on by a single motion unless a Council Member or\nmember of the public request otherwise, in which case, the item will be removed\nfor separate consideration.

6. PUBLIC HEARINGS: NONE.

7. COUNCIL CONSIDERATION: NONE.

8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE\nREPORTS/COUNCIL MEMBER COMMENTS:

4.1 Diamond Bar Town Center Specific Plan Community Meeting – March\n22, 2023, 6:00 – 7:30 p.m. Grand View Ballroom, Diamond Bar\nCenter, 1600 Grand Avenue.

4.2 Parks and Recreation Commission Meeting – March 23, 2023, 6:30\np.m. online teleconference and Windmill Room, 21810 Copley Dr.

4.3 Coffee with a Cop – March 28, 2023, 5:30 – 7:30 p.m. The Coffee\nBean & Tea Leaf, 235 S. Diamond Bar Blvd., Ste A.

4.4 Planning Commission Meeting – March 28, 2023, 6:30 p.m. online\nteleconference and Windmill Room, 21810 Copley Dr.

4.5 Windmill Hunt – April 1-30, 2023, Registration is open to all Diamond\nBar residents of all ages. Register online using Activity Code 1803 at\nwww.diamondbarca.gov/recregister or in person at the Diamond Bar\nCenter, 1600 Grand Avenue.

4.6 City Council Meeting – April 4, 2023, 6:30 p.m. online teleconference\nand SCAQMD Main Auditorium, 21865 Copley Dr.

5.2 RATIFICATION OF CHECK REGISTER DATED MARCH 1, 2023\nTHROUGH MARCH 14, 2023 TOTALING $567,060.46.\nRecommended Action:\nRatify the Check Register.\nRequested by: Finance Department

5.3 TREASURER'S STATEMENT\nRecommended Action:\nApprove the February 2023 Treasurer’s Statement.\nRequested by: Finance Department

5.4 GENERAL PLAN STATUS REPORT FOR 2022\nRecommended Action:\nApprove the report for filing with the State Department of Housing and\nCommunity Development (HCD) and the Governor's Office of Planning\nand Research (OPR).\nRequested by: Community Development Department

5.5 2022 HOUSING ELEMENT ANNUAL PROGRESS REPORT\nRecommended Action:\nApprove the report for filing with the State Department of Housing and\nCommunity Development (HCD) and the Governor's Office of Planning\nand Research (OPR).\nRequested by: Community Development Department

5.6 FIFTH AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT\nWITH RKA CONSULTING GROUP TO PROVIDE BUILDING AND\nSAFETY SERVICES.\nRecommended Action:\nA. Approve, and authorize the Mayor to sign, the Fifth Amendment to\nthe Consultant Services Agreement with RKA Consulting Group by\neliminating the position of Permit Technician from the list of\npersonnel that the Consultant shall provide, along with a\ncorresponding reduction in compensation; and\nB. Authorize one (1) additional Permit Technician on the list of full-time\nbenefited City Personnel for FY 22/23.\nRequested by: Community Development Department

5.7 ORDINANCE NO. 01 (2023) – AMENDING SECTIONS 2.32.040,\n2.36.040, AND 2.40.040 OF THE DIAMOND BAR CITY CODE REVISING\nTHE TERMS OF OFFICE AND TIMELINE TO FILL VACANCIES FOR\nCITY COMMISSIONS.\nRecommended Action:\nApprove for second reading by title only, waive full reading, and adopt\nOrdinance No. 01 (2023) (Commissions Terms of Office).\nRequested by: City Manager

5.8 AWARD OF CONSTRUCTION AGREEMENT TO COPP\nCONTRACTING, INC. FOR THE AREA 2 RESIDENTIAL & COLLECTOR\nSTREETS REHABILITATION AND ARTERIAL STREET\nREHABILITATION (GOLDEN SPRINGS DRIVE FROM BREA CANYON\nROAD TO GRAND AVENUE) PROJECT NOS. S123102 & SI23103\nRecommended Action:\nA. Determine that approving the Construction Agreement for the\nproposed project is exempt for the California Environmental Quality\nAct pursuant to Section 15301(c) of the CEQA Guidelines;\nB. Approve the proposed adjustment to the Project's budget and\nestablish a Project Payment Account containing sufficient funds\nfrom the current fiscal year budget with the proposed adjustments\nto pay for the Project; and\nC. Approve, and authorize the Mayor to sign, a Construction\nAgreement with Copp Contracting, Inc. in the amount of\n$3,087,262.50, plus a contingency amount of $212,737.50, for\nContract Change Orders to be approved by the City Manager, for a\ntotal authorization amount of $3,300,000.\nRequested by: Public Works Department

5.9 AMENDMENT NO. 1 TO TRAFFIC SIGNAL MAINTENANCE SERVICES\nAGREEMENT WITH YUNEX, LLC.\nRecommended Action:\nApprove, and authorize the Mayor to sign, Amendment No. 1 to the Traffic\nSignal Maintenance Services Agreement with Yunex, LLC., to increase\nthe annual not- to exceed amount from $220,000 to $270,000.\nRequested by: Public Works Department