Diamond Bar — 2023-11-21

1.1 Proclamation Declaring November 2023 as Hindu Heritage Month.

2.1 Community Opinion Survey

2.2 Strategic Plan Q1 Update

4.1 Thanksgiving Holiday – November 23-24, 2023, City offices closed in\nobservance of the holiday.

4.2 Coffee with a Cop – November 25, 2023, 7:30 a.m. – 9:30 a.m.,\nStarbucks (near World Market), 21060 Golden Springs Drive.

4.3 Parks & Recreation Commission Meeting – November 23, 2023 –\ncancelled.

4.4 Planning Commission Meeting – November 28, 2023 – cancelled.

4.5 Windmill Lighting – December 3, 2023, 5:00 – 6:00 p.m., Diamond\nBar Towne Center at corner of Grand and Diamond Bar Blvd.

4.6 City Council Meeting – December 5, 2023, 6:30 p.m., online\nteleconference and SCAQMD Main Auditorium, 21865 Copley Dr.

5.1 CITY COUNCIL MINUTES OF THE NOVEMBER 7, 2023 REGULAR\nMEETING.\n5.1.a November 7, 2023 City Council Regular Meeting Minutes\nRecommended Action:\nApprove the November 7, 2023 Regular City Council meeting minutes.\nRequested by: City Clerk

5.2 RATIFICATION OF CHECK REGISTER DATED NOVEMBER 1, 2023\nTHROUGH NOVEMBER 14, 2023 TOTALING $943,232.96.\nRecommended Action:\nRatify the Check Register.\nRequested by: Finance Department

5.3 TREASURER'S STATEMENT\nRecommended Action:\nApprove the October 2023 Treasurer’s Statement.\nRequested by: Finance Department

5.4 AMENDMENT TO THE CITY’S PERSONNEL RULES AND\nREGULATIONS\nRecommended Action:\nAdopt Resolution No. 2023-33 amending the City’s Personnel Rules and\nRegulations Rule VII (Attendance and Leaves) Section 3 Sick Leave\nEffective January 1, 2024.\nRequested by: City Manager

5.5 AMENDMENT TO THE COMPENSATION PLAN FOR PART-TIME\nCLASSIFICATIONS OF EMPLOYMENT\nRecommended Action:\nAdopt Resolution No. 2023-34 amending the Compensation Plan for Part-\ntime Classifications of Employment Effective December 30, 2023.\nRequested by: City Manager

5.6 AUTOMATED LICENSE PLATE READER USE (ALPR) AND\nDEPLOYMENT POLICY\nRecommended Action:\nApprove the Automated License Plate Reader Use Policy.\nRequested by: City Manager

5.7 MAINTENANCE SERVICES AGREEMENT WITH HELIX\nENVIRONMENTAL PLANNING, INC. FOR THE CANYON LOOP TRAIL\nHABITAT MITIGATION MONITORING PROGRAM RESTORATION\nSERVICES THROUGH DECEMBER 31, 2030.\nRecommended Action:\nA. Approve and authorize the City Manager to sign the Maintenance\nServices Agreement with HELIX Environmental Planning, Inc.; and\nB. Appropriate $32,666 from the General Fund to the Canyon Loop Trail\nCIP Project.\nRequested by: Parks & Recreation Department

5.8 PUBLIC WORKS AGREEMENT WITH TRANE U.S. INC. DBA TRANE\nFOR THE DIAMOND BAR CENTER AC REPLACEMENT & AIR\nQUALITY UPGRADES PROJECT.\nRecommended Action:\nA. Determine that approving the Construction Agreement for the\nproposed project is exempt from the California Environmental Quality\nAct pursuant to Section 15301 of the CEQA Guidelines;\nB. Appropriate an additional $606,670 from General Fund, for a total\nconstruction budget of $1,356,670;\nC. Adopt Resolution No. 2023-35 approving the Diamond Bar Center AC\nReplacement & Air Quality Upgrade Project (FP22501C) with Trane\nU.S. Inc. dba Trane; and\nD. Approve, and authorize the City Manager to sign, the Public Works\nAgreement with Trane U.S. Inc. dba Trane for the DBC AC\nReplacement & Air Quality Upgrades Project, in a not-to-exceed\ncontract amount of $1,292,067, plus a contingency amount of $64,603\n(5%) to be approved by the City Manager.\nRequested by: Public Works Department

5.9 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH MNS ENGINEERS, INC. FOR THE DESIGN OF\nDIAMOND BAR COMPLETE STREET PROJECT (CIP# PW17400).\nRecommended Action:\nA. Determine that the approval of the first amendment for the design\nproject is not subject to environmental review under the California\nEnvironmental Quality Act (CEQA) pursuant to CEQA Guidelines\nArticle 18, Section 15262;\nB. Appropriate $250,000 from the General Fund Reserve to the Capital\nImprovement Program Fund (Fund # 301) for the revised design of the\nDiamond Bar Boulevard Complete Street Project CIP# PW17400; and\nC. Approve, and authorize the City Manager to sign, the First Amendment\nto the Consulting Services Agreement with MNS Engineers, Inc. in an\namount of $207,560, for a total not-to-exceed contract amount of\n$503,426, plus a contingency amount of $41,512 to be approved by\nthe City Manager.\nRequested by: Public Works Department

7.1 FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT\nAGREEMENT.\nRecommended Action:\nConsider adoption of Fourth Amendment to City Manager Employment\nAgreement.\nRequested by: City Attorney

7.2 APPOINTMENT TO THE PARKS & RECREATION COMMISSION TO\nFILL UNEXPIRED TERM.\nRecommended Action:\nRatify Council Member Tye’s appointment of Brian Worthington to the\nParks & Recreation Commission.\nRequested by: City Manager