El Monte — 2024-03-05

12.1 Waiver of Full Reading of Ordinance(s).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approval to waive full reading (except title) of all ordinances appearing on the City Council\nagenda as authorized under Government Code Section 36934, unless otherwise directed\nby the City Council.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.2 Consideration and Authorization to Advertise and Publish a Request for Proposals for\nPublic Works Inspector Services and a Request for Qualifications for On-Call\nConstruction Management and Inspection Services.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and authorize staff to advertise and publish a Request for Proposals for Public\nWorks Inspector Services; and\n2. Consider and authorize staff to advertise and publish a Request for Qualifications for On-\nCall Construction Management and Inspection Services.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.3 Consideration and Approval of the Plans and Specifications and Authorization to\nAdvertise and Publish the Notice Inviting Bids for the School Crosswalk Table Project,\nCIP No. 074.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the plans and specifications for the School Crosswalk Table Project, CIP No.\n074; and\n2. Authorize staff to advertise and publish the Notice of Inviting Bids for the School\nCrosswalk Table Project, CIP No. 074.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 6 of 17\nCity Council Meeting of March 5, 2024

12.4 Consideration and Approval of the Issuance of a Request for Qualifications to Provide\nOn-Call Environmental, Planning, Architectural, and Landscape Review Consulting\nServices for the Community & Economic Development Department.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the issuance of a Request for Qualifications to provide on-call environmental,\nplanning, architectural, and landscape review consulting services; and\n2. Authorize City staff to publish and solicit proposals for the related RFQ.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.5 Consideration and Approval of the Issuance of a Request for Proposals for the\nDigitization of Paper Records and Ongoing Document Scanning Services for the\nCommunity & Economic Development and Public Works Departments.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the issuance of a Request for Proposals for the digitization of paper records and\nongoing document scanning services for the Community & Economic Development and\nPublic Works Departments; and\n2. Authorize City staff to publish and solicit proposals for the related RFP.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.6 Consideration and Approval of the Issuance of a Request for Proposals for New\nVideo/Audio Equipment for the City Council Chamber, Council Conference Room,\nLobby, and Executive Conference Room.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve the issuance of a Request for Proposals for the new audio and video equipment\nfor the City Council Chamber, Council Conference Room, Lobby, and Executive\nConference Room; and\n2. Authorize City staff to publish and solicit proposals for the related RFP.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 7 of 17\nCity Council Meeting of March 5, 2024

14.1 Consideration and Adoption of a Resolution Approving the Allocation of Additional\nCommunity Development Block Grant Funds in the Amount of $150,000 to the Small\nBusiness Grant Program to Assist Businesses in the City of El Monte.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Adopt a Resolution approving the allocation of an additional $150,000 in CDBG funds for\nFiscal Year 2023-2024 from unused/unprogrammed CDBG funds to continue the current\nSmall Business Grant Program.\nTotal Cost: $150,000 Account No: 220-65-036-6352\nIs the cost of this item budgeted? Yes\nResolution No. 10514

14.2 Consideration and Approval for the Purchase of “Spidr Tech” Notification and\nCommunity Engagement Software.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the appropriation of Asset Forfeiture funds from Account No. 259-\n71-711-6321 to purchase “SPIDR Tech” Notification and Community Engagement\nsoftware in an amount not-to-exceed $143,000;\n2. Consider and approve “SPIDR Tech” as a subsidiary of Versaterm Public Safety as a\nsole source vendor; and\n3. Authorize the City Manager, or her designee, to execute a three (3) year the Subscription\nAgreement.\nTotal Cost: $143,000 Account No: 259-71-711-6321\nIs the cost of this item budgeted? No Asset Forfeiture\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 8 of 17\nCity Council Meeting of March 5, 2024

14.3 Consideration and Approval for the Purchase of a Lenco Bearcat G3 Armored Vehicle.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the appropriation of 2021 American Rescue Plan funds and Asset\nForfeiture funds to purchase a Lenco Bearcat G3 armored vehicle in an amount not-to-\nexceed $500,000;\n2. Consider and approve Lenco Armored Vehicles which utilize and follows US Government\nCooperative Purchasing- GSA Contract No. GS-07F-169DA (valid through August 22,\n2026), and qualifies as a sole vendor, and does not require a competitive bidding process\nfor this purchase;\n3. Consider and approve the City Manager or her designee, to sign and approve all\ndocuments and purchase modifications or adjustments; and\n4. Consider and approve the presentation of this purchase and identification of the funding\nsource before the local governing body (Honorable Mayor and City Council) as following\nthe guidelines set forth in State of California Assembly Bill 481 pertaining to the\nacquisition or intended use of military type equipment.\nTotal Cost: $500,000 Account No: 242-71-711-8132 - $250,000\n2021 American Rescue Plan\nFunds\n259-71-711-8132 - $250,000\nIs the cost of this item budgeted? Yes Asset Forfeiture

14.4 Consideration and Approval of an Increase in Construction Contingency for the\nConstruction Contract with KASA Construction, Inc. for the Merced Avenue Linear\nPark Project, CIP 003.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve an increase in construction contingency for the Construction\nContract with KASA Construction, Inc. for the Merced Avenue Linear Park Project, CIP\n003, for a not-to-exceed amount of $400,000; and\n2. Authorize the City Manager, or her designee, to execute change orders as necessary.\nTotal Cost: $400,000 Account No: Clean California Grant\nIs the cost of this item budgeted? Yes\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 9 of 17\nCity Council Meeting of March 5, 2024

14.5 Consider and Adopt Mid-Year Budget Adjustments for the General Fund and Other\nFunds for Fiscal Year 2023-24.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution amending the City of El Monte’s Operating and Capital\nBudget for Fiscal Year 2023-24 by increasing appropriations in General Fund by $4.8\nmillion and Special Revenue Funds by $12.8 million.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10515

16.1 Update on the City Manager’s Participation in the 40th Annual Labor Relations\nConference 2024.

16.2 Update on the City Manager's Participation in the Arcadia Homeless Symposium.

4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference\nwith Legal Counsel – Existing Litigation – Guadarrama vs. City of El Monte, WC Case\nNo. ADJ14787874.

4.2 Closed Session Pursuant to Government Code Section 54956.9(d)(2) – Conference\nwith Legal Counsel – Anticipated Litigation – One (1) Matter.

4.3 Closed Session Pursuant to Government Code Section 54957.6 – Conference with\nLabor Negotiators.\nBargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte\nGeneral Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and\nEl Monte Police Mid-Manager’s Association.\nCity’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Human\nResources/Risk Management Director.\nOPEN SESSION PROCEEDINGS\n(Commencing at 7:00 p.m. or as soon thereafter as the City Council reconvene from Closed Session/Short\nRecess).

7.1 Presentation by the City Council to Alexandra Almendariz from Baker Elementary\nSchool for Leading the Pledge of Allegiance.

7.2 Presentation to the City Council by Rand Corporation Regarding the City of El Monte\nGuaranteed Income Program.

7.3 Presentation to the City Council by the El Monte Business Alliance.\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 4 of 17\nCity Council Meeting of March 5, 2024