El Segundo — 2024-08-20

1. Retired Police Chief, Jaime Bermudez Workers' Compensation Claim\n(WCAB) No. 23-174903\nINITIATION OF LITIGATION PURSUANT TO (GOV’T CODE §54956.9(d)(4)): -1-\nMATTER(S)\nPUBLIC EMPLOYMENT (GOV’T CODE § 54957) -1- MATTER(S)\n1. City Manager\nPerformance Evaluation\nCONFERENCE WITH CITY’S LABOR NEGOTIATOR (GOV’T CODE §54957.6): -2-\nMATTER(S)\n1. Unrepresented Employee: City Manager\nCity Negotiators: City Attorney and Human Resources Director

2. Employee Organizations: City Employee Association (CEA)\nRepresentative: City Manager, Darrell George, and Human Resources\nDirector, Rebecca Redyk and Alex Volberding

1. Recognition of Commissioner Brenda Newman for Her 15 Years of Dedicated\nService on the Planning Commission

10. West Coast Arborist Agreement for Tree Maintenance Services\nRecommendation -\n1. Exempt the City's formal bidding requirements pursuant to El Segundo\nMunicipal Code § 1-7-9(C) and award a contract to West Coast Arborists\nfor $204,000 for tree maintenance services.\n2. Authorize the City Manager to execute a tree maintenance services\nagreement with West Coast Arborists pursuant to El Segundo Municipal\nCode Chapter 1-7A.\n3. Alternatively, discuss and take other action related to this item.

11. Amendment to Agreement with Arroyo Background Investigations for an\nAdditional $10,000 Per Fiscal Year to Provide Pre-Employment\nInvestigations and Background Screenings\nRecommendation -\n1. Authorize the City Manager to execute a third amendment to Agreement\nNo. 6580 with Arroyo Background Investigations to increase the contract\namount by $10,000 for a total not-to-exceed amount of $80,000 per fiscal\nyear. The contract term is extended from January 31, 2026 to June 30,\n2026, to align with the end of the fiscal year pursuant to El Segundo\n6\nMunicipal Code Chapter 1-7A.\n2. Alternatively, discuss and take other action related to this item.

12. Amendment to Agreement With Phoenix Group Information Systems for\nan Additional $15,000 Per Fiscal Year to Provide Processing and Payment\nCollection Services for Parking Citations\nRecommendation -\n1. Authorize the City Manager to execute a second amendment to\nAgreement No. 6539 with Phoenix Group Information Systems to\nincrease the amount by $15,000 for a total contract amount not-to-\nexceed $80,000 per fiscal year. The contract term is extended from\nJanuary 2, 2026, to June 30, 2026, to align with the end of the fiscal year\npursuant to El Segundo Municipal Code Chapter 1-7A.\n2. Alternatively, discuss and take other action related to this item.

13. Letter of Support for Proposed 2025 Los Angeles Jazz Festival\nRecommendation -\n1. Approve letter of support for the proposed August 2025 Los Angeles\nJazz Festival.\n2. Alternatively, discuss and take other action related to this item.

14. Waive Formal Bidding Requirements to Purchase Self-Contained\nBreathing Apparatus Equipment Utilizing Fiscal Year 2021 State Homeland\nSecurity Grant Program Reimbursable Funding\nRecommendation -\n1. Waive formal bidding requirements pursuant to El Segundo Municipal\nCode § 1-7-9(A) to purchase a self-contained breathing apparatus air\ncompressor/fill station using Fiscal Year 2021 State Homeland Security\nGrant Program reimbursable funding.\n2. Authorize the City Manager to sign an agreement and associated\ndocumentation with Compressed Air Specialties to facilitate the purchase\npursuant to El Segundo Municipal Code Chapter 1-7A.\n3. Establish a revenue budget of $100,000 for FY 2024-25.\n4. Alternatively, discuss and take other action related to this item.\n7

15. Acceptance of $228,375 in Los Angeles County Homeless Outreach\nServices Teams Grant Funds\nRecommendation -\n1. Authorize the acceptance of a $228,375 grant award from the Los\nAngeles County Homeless Outreach Services Team grant to reimburse\nthe El Segundo Police Department overtime costs and homeless\noutreach detail, to be disbursed over three fiscal years ($76,125 per\nyear).\n2. Establish a revenue budget of $76,125 for FY 2024-25.\n3. Authorize an additional appropriation of $51,125 for a total of $76,125.00\nfor FY 2024-25.\n4. Alternatively, discuss and take other possible action related to this item.

16. Waiver of Special Event Permit Fees (75%) for El Segundo AYSO Region\n92 Opening Day Parade\nRecommendation -\n1. Approve a 75% waiver of special event permit fees for the AYSO Region\n92 Opening Day Parade.\n2. Alternatively, discuss and take other action related to this item.

17. Revised Classification Specifications and Resolution Establishing Basic\nSalary Ranges for Recreation Leader, Senior Recreation Leader, and\nRecreation Specialist; and Elimination of Recreation Assistant\nClassification\nRecommendation -\n1. Approve the revised classification specifications for the Recreation\nLeader, Senior Recreation Leader, and Recreation Specialist positions.\n2. Adopt a resolution establishing the basic salary ranges for the Recreation\nLeader, Senior Recreation Leader, and Recreation Specialist job\nclassifications.\n3. Eliminate the Recreation Assistant classification.\n4. Alternatively, discuss and take other action related to this item.\n8

18. First Reading of an Ordinance Amending El Segundo Municipal Code\nChapter 1-6 (Personnel Merit System) to Remove the Senior Civil Engineer\nUnder the List of Positions Exempt from the Civil Service System and\nRevised Classification Specification for Senior Civil Engineer\nRecommendation -\n1. Introduce and waive the first reading of the proposed ordinance\namending El Segundo Municipal Code Chapter 1-6 to remove the Senior\nCivil Engineer from the list of positions exempt from the Civil Service\nSystem.\n2. Direct staff to schedule a second reading of the Ordinance for the regular\nSeptember 3, 2024 City Council meeting or as soon thereafter it may be\nconsidered.\n3. Approve the revised classification specification for Senior Civil Engineer.\n4. Alternatively, discuss and take other action related to this item.

19. Agreements for City's Replacement Enterprise Resource Planning System\nServices and Related Management Services\nRecommendation -\n1. Exempt the City's formal bidding requirements pursuant to El Segundo\nMunicipal Code §§ 1-7-9(A) and 1-7-9(C) and award a contract to Tyler\nTechnologies.\n2. Authorize the City Manager to execute a five-year software license\nagreement with Tyler Technologies to provide enterprise resource\nplanning implementation services and licenses totaling $1,874,544 over\nthe course of the contract.\n3. Authorize the City Manager to execute a two-year professional services\nagreement with Koa Hills Consulting to provide project management for\nenterprise resource planning services totaling $240,000 pursuant to El\nSegundo Municipal Code Chapter 1-7A.\n4. Alternatively, discuss and take other action related to this item.

2. Recognition of El Segundo High School's Winter Guard Team

20. Measure C Sales Tax Implementation\nRecommendation -\n1. Approve Resolutions and associated documents to instruct the California\nDepartment of Tax and Fee Administration to collect an additional 0.75%\nsales tax as approved by Measure C.\n9\n2. Authorize the City Manager to execute an amendment to the agreement\nwith Hinderliter de Llamas and Associates to add $2,400 per year for\nreporting and auditing services fee in relation to Measure C pursuant to\nEl Segundo Municipal Code Chapter 1-7A.\n3. Appropriate $175,000 to budget line item 001-400-2901-6206\n(Contractual Services) for the California Department of Tax and Fee\nAdministration's implementation cost.\n4. Alternatively, discuss and take other action related to this item.

21. CalPERS FY 2023-24 Investment Performance\nRecommendation -\n1. Receive and file the report.\n2. Alternatively, discuss and take other action related to this item.

22. Library Board of Trustees Presentation\nRecommendation -\n1. Receive and file an annual update from the Library Board of Trustees.\n2. Alternatively, discuss and take other action related to this item.

23. Recreation and Park Commission Update\nRecommendation -\n1. Receive and file the Recreation and Park Commission update.\n2. Alternatively, discuss and take other action related to this item

24. Amendment to Agreement with Dr. Michael Stenstrom to Augment Scope\nof Services to Address Ongoing Issues With the Hyperion Facility\nRecommendation -\n1. Authorize the City Manager to amend the existing professional services\nagreement with Dr. Michael Stenstrom to include additional support to\nassist the City with managing Hyperion activities more directly and\nrespond to all issues related to resident complaints.\n2. Alternatively, discuss and take other action related to this item.

3. City Council Meeting Minutes\nRecommendation -\n1. Approve regular City Council City meeting minutes of July 2, 2024.\n2. Alternatively, discuss and take other action related to this item.

4. Warrant Demand Register for June 10, 2024 through July 28, 2024\nRecommendation -\n1. Ratify payroll and employee benefit checks; checks released early due to\ncontracts or agreements; emergency disbursements and/or adjustments;\nand, wire transfers.\n2. Approve Warrant Demand Register numbers 24A, 24B, 25A, 1A, 2A, 2B\nand 2C: warrant numbers 3050989 through 3051681, and 9003179\nthrough 9003198.\n3. Alternatively, discuss and take other action related to this item.\n4

5. Resolution Approving Plans and Specifications for Pump Stations\nMaintenance and On-Call Repair Services and Establishing a Project\nPayment Account\nRecommendation -\n1. Adopt a resolution to approve plans and specifications for pump stations\nmaintenance and on-call repair services, establish a project payment\naccount, and avail the City of the immunities set forth in Government\nCode § 830.6.\n2. Authorize staff to advertise the project for bid.\n3. Alternatively, discuss and take other action related to this item.

6. Notice of Completion of the Library Wall Repairs and Waterproofing\nProject\nRecommendation -\n1. Accept the Library Wall Repairs and Waterproofing Project No. PW 23-14\nby Cornerstone Construction Group, Inc. as complete.\n2. Authorize the City Clerk to file and record a Notice of Completion with the\nCounty Recorder's Office.\n3. Alternatively, discuss and take other action related to this item.

7. Construction Contract with CJ Concrete Construction for $223,400 for the\nCommunity Development Block Grant Project ADA Curb Ramp Installation\nProject No. PW 24-05\nRecommendation -\n1. Authorize the City Manager to execute a standard Public Works\nConstruction Contract with CJ Concrete Construction for $223,400 for the\nCDBG ADA Curb Ramp Installation Project No. PW 24-05 (CDBG\nProject 602708-23), and authorize an additional $22,400 as contingency\nfunds for potential unforeseen conditions.\n2. Alternatively, discuss and take other action related to this item.

8. Construction Contract With LCR Earthwork and Engineering, Corp. for\n$2,018,103.97 and Associated Professional Services Agreement for\n$142,114 with Anser Advisory for the FY 2024-25 Pavement Rehabilitation\nProject No. PW 24-08\nRecommendation -\n1. Authorize the City Manager to execute a standard Public Works\nConstruction Contract with LCR Earthwork and Engineering, Corp. for\n5\n$2,018,104 for the FY 2024-25 Pavement Rehabilitation Project, Project\nNo. PW 24-08, and authorize an additional $201,810 as contingency\nfunds for potential unforeseen conditions.\n2. Authorize the City Manager to execute a standard Professional Services\nAgreement with Anser Advisory in the amount of $142,114 for\nconstruction inspection and testing services, and authorize an additional\n$14,211 for construction-related contingencies pursuant to El Segundo\nMunicipal Code Chapter 1-7A.\n3. Alternatively, discuss and take other action related to this item.

9. Amendment to Agreement with Equinix to Extend the Term for Three\nYears for an Additional $298,946.66 to Lease Secure Data Center Storage\nCapacity\nRecommendation -\n1. Authorize the City Manager to execute an amendment to agreement No.\n4581 with Equinix to extend the term for three years for an additional\n$298,946.66 to lease secure data center storage capacity pursuant to El\nSegundo Municipal Code Chapter 1-7A.\n2. Alternatively, discuss and take other possible action related to this item.