Encinitas — 2024-12-18

10A. Update on Santa Fe Drive Corridor Improvements Projects, and request for\ndirection Environmental Considerations: The project was determined to be\nexempt from the California Environmental Quality Act (CEQA) pursuant to\nSection 15301(c) of the CEQA Guidelines, which exempts projects\ncharacterized as minor alterations to existing public facilities, involving\nnegligible or no expansion of the existing use. The types of existing facilities\ninclude public streets where sidewalks, bicycle lanes, pedestrian crossings\nother similar alterations are proposed but do not create additional automobile\nlanes.. Contact Person: Principal Engineer Widelski\nRecommended Action: 1) Receive update from Staff on Santa Fe Drive\nCorridor Improvements West and East Projects; and 2) Consider deferring\nconstruction of the Santa Fe Drive protected intersections at Nardo\nRd/MacKinnon Avenue and Bonita Drive/Windsor Road, and the mid-block\ntraffic signal from the Santa Fe West project and either: a) Include them as\nadditive alternative option for the Santa Fe East project; or b) Create a\nseparate new project for the deferred improvements to be constructed during\nSummer 2025 or as directed by City Council.\n2024-12-18 Item 10A Santa Fe Drive Project Update

10B. City Council consideration of appointment of an Interim City Manager.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Persons: Mayor Ehlers and Human Resources Director Schwarm\nRecommended Action: 1) Consider adoption of Resolution No. 2024-137,\ntitled, "A Resolution of the City Council of the City of Encinitas, California,\nAppointing Jennifer Campbell as the Interim City Manager; and 2) Consider\nadoption of Resolution No. 2024-138, titled, "A Resolution of the City Council\nof the City of Encinitas, California, Approving and Adopting the Interim City\nManager Pay Schedule," effective December 1, 2024.\n2024-12-18 Item 10B Appointment of Interim City Manager

12A. Council initiated item from Councilmember Jim O’Hara and Councilmember\nLuke Shaffer regarding the status of the L-7 parcel and its zoning\ndesignation. Environmental Considerations: The action before the City\nCouncil is not subject to the California Environmental Quality Act (CEQA)\npursuant to Section 15060(c)(3) of the CEQA Guidelines since the action is\nnot a "project" pursuant to Section 15378(b)(5). The action is an\norganizational or administrative activity of government that will not result in a\ndirect or indirect physical change in the environment. Contact Person: Council\nMember Jim O’Hara\nRecommended Action: Designate and Downzone L-7 and any other\nparkland that is not designated parkland. Direct staff to prepare a staff report\nin order to consider the downzoning of the L-7 parcel to a Community Park\n(public/semi-public use) and rezone any current parkland that is not\ndesignated parkland. This item should be reviewed by the Planning\nCommission and presented to the council within 90 days for final review.\n2024-12-18 Item 12A Council Initiated item from Council Members O’Hara and\nShaffer regarding L-7 Zoning

8A. Approval to waive the full reading of the text of all ordinances and resolutions\nintroduced/adopted at this meeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Minutes of the December 4, 2024, Special Meeting. Contact\nPerson: City Clerk Hollywood\nRecommended Action: Approve the Minutes.\n2024-12-18 Item 08B Minutes

8C. Approval of the Warrants List (Register of Demands). Contact Person:\nFinance Manager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2024-12-18 Item 08C Approval of Warrants List

8D. Approval of street list and authorization to advertise the FY 2024-25 Pavement\nRehabilitation Project (CS25A). Environmental Considerations: The proposed\nproject is exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301 (c) of the CEQA Guidelines. This section exempts\nprojects characterized as minor alterations to public facilities, involving\nnegligible or no expansion of the existing use. Maintenance and repair are\nproposed on existing public streets but do not create additional automobile\nlanes. The proposed project meets the criteria for this exemption. Contact\nPerson: Engineer I Suleiman\nRecommended Action: 1) Approve the street list for the FY 2024-25\nPavement Rehabilitation Project (CS25A); 2) Approve plans for the restriping\nof Birmingham Drive, Leucadia Boulevard, and Mountain Vista Drive; 3) Adopt\nCity Council Resolution No. 2024-101 titled, "A Resolution of the City Council\nof the City of Encinitas, California Approving the Design and Plans for\nRestriping of Birmingham Drive, Leucadia Boulevard, and Mountain Vista\nDrive, Pursuant to Government Code Section 830.6"; and 4) Authorize\nadvertisement of the FY 2024-25 Pavement Rehabilitation Project (CS25A).\n2024-12-18 Item 08D Approval of Street List & Authorization to Advertise the FY\n24-25 Pavement Rehabilitation Project (CS25A)

8E. Summary vacation of the 10-foot Irrevocable Offer of Dedication (IOD) granted\nto the County of San Diego over portions of Lot 5 and Lot 6 of Block 103 of\nMap 1547, along Sheffield Ave., Oxford Ave., and Bristol Ave. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nPrincipal Engineer Cabrera\nRecommended Action: Adopt City Council Resolution No. 2024-86 titled, "A\nResolution of the City Council of the City of Encinitas, California, Approving the\nSummary Vacation of a 10-foot Irrevocable Offer of Dedication (IOD) for Public\nRight-of-Way Over Portions of Lot 5 and Lot 6 of Block 103 of Map 1547,\nAlong Sheffield Ave., Oxford Ave., and Bristol Ave. (CASE NO. SUB-005898-\n2023; APN: 260-282-25)"\n2024-12-18 Item 08E Approval of Summary Vacation at 535 Sheffield Ave

8F. Increase the construction contract not-to-exceed amount of the Quality\nConstruction and Engineering, Inc. contract for the Wales Drive - Crest Drive\nEmergency Access Gate Project (CS23E) by $27,000 plus 20 percent\ncontingency of $5,400 for a total of $32,400, from $90,014 to $122,414 and\nincrease the total CS23E project budget by $47,400 from $109,507 to\n$156,907. Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is defined as an Emergency Project under Section 15269 of CEQA\nGuidelines. The project involves emergency repairs to publicly owned services\nfacilities necessary to maintain service essential to the public health, safety or\nwelfare. Contact Person: Engineer I Esteller\nRecommended Action: 1) Increase the contract not-to-exceed amount of\n$90,014 for the Quality Construction & Engineering, Inc. contract by $27,000\nplus 20 percent contingency of $5,400 for a total of $32,400 for a new not-to-\nexceed construction contract amount of $122,414 for the Wales Drive - Crest\nDrive Emergency Access Gate Project (CS23E); and 2) Adopt City Council\nResolution No. 2024-134, titled, "A Resolution of the City Council of the City of\nEncinitas Amending the Fiscal Year 2024-2025 Budget" to appropriate\n$47,400 to the Wales Drive - Crest Drive Emergency Access Gate Project\n(CS23E).\n2024-12-18 Item 08F Amend CS23E Budget & Increase Quality Const. Contract\nNot-to-Exceed

8G. Amendment No. 3 to the Professional Services Agreement (PSA) with Dudek\nto provide engineering and environmental consulting services for the Annual\nSewer Rehabilitation Program (CC04E and CE04H). Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nSenior Engineer Nutter\nRecommended Action: Authorize the City Manager, or designee, in\nconsultation with the City Attorney, to execute Amendment No. 3 to the\nagreement with Dudek for professional services, in substantial form as\ncontained in Attachment 1, to extend the term of the agreement two (2) years\nto December 31, 2026.\n2024-12-18 Item 08G Amendment 3 to PSA with Dudek for Annual Sewer\nRehab Program

8H. Approval of Three (3) As-Needed Project Management Service Agreements.\nEnvironmental Considerations: The recommended action is not subject to the\nCalifornia Environmental Quality Act (CEQA) because it is not a "project" per\nSections 15060(c)(3) and 15378(b)(5) of the CEQA Guidelines. The action\nauthorizes staff to implement an organizational or administrative activity of\ngovernment that by itself will not result in a direct or indirect physical change in\nthe environment. Contact Person: Principal Engineer Widelski\nRecommended Action: Authorize the City Manager in consultation with the\nCity Attorney, to execute professional services agreements in substantial form,\nand any necessary time extensions, with Project Partners, Villa Civil, and EXP\nUS Services Inc. Each contract will be for a total not-to-exceed amount of\n$250,000 for As-Needed Project Management Services, providing a total\ncontract capacity of $750,000.\n2024-12-18 Item 08H Approval of As-Needed PM Service Agreements

8I. Authorization to execute a Memorandum of Understanding (MOU) for\ntechnical assistance and appropriate multiple funding sources from grants and\nprevious contributions to fund a Microtransit Study for the City of Encinitas\n("City"). Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Mobility Manager Buck\nRecommended Action: 1) Authorize the City Manager, or designee, in\ncoordination with the City Attorney, to execute a Cooperative Research and\nDevelopment Agreement (CRADA) between the City of Encinitas and the\nAlliance for Sustainable Energy, LLC. In substantial form, to prepare the\nEncinitas Microtransit Study; 2) Adopt Resolution No. 2024-135, titled, "A\nResolution of the City Council of the City of Encinitas, California, Amending the\nFiscal Year 2024-25 Budget," and appropriate awarded San Diego Community\nPower grant funds and Fox Point Farms Contribution to Microtransit Program\nStudy Project WC23C; and 3) Authorize the City Manager, or designee, in\ncoordination with the City Attorney, to execute San Diego Community Power\nGrant Agreement and Conditions between the City of Encinitas and the\nUniversity of San Diego in substantial form.\n2024-12-18 Item 08I MicroTransit Study