Encinitas — 2025-03-12

10A. Public Hearing to provide comments on the Draft Fiscal Year (FY) 2025-29\nConsolidated Plan prior to the release for the public comment period as\nrequired by the City’s Community Development Block Grant (CDBG) Citizen\nand Community Participation Plan and to consider funding requests for the FY\n2025-26 Annual Action Plan (AAP) for the CDBG Program. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nManagement Analyst Schubert\nRecommended Action: 1) Provide comments on the draft FY 2025-29\nConsolidated Plan; 2) Authorize the allocation of CDBG funds for eligible\nactivities outlined in Attachment 2 and in the Analysis Section of the Agenda\nReport, for incorporation into the draft FY 2025-26CDBG Annual Action Plan;\nand 3) Continue the Public Hearing to April 16, 2025, to gather public input\nprior to Council's consideration to approve the FY 2025-26 AAP.\n2025-03-12 Item 10A Public Hearing CDBG Draft FY 2025-29 Consolidated\nPlan & Funding Recommendations

10B. Public Health and Safety Commission ("Commission) Work Plan Outcomes\nfor Calendar Year 2024 and Proposed Work Plan for Calendar Year 2025.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Fire Chief Gordon\nRecommended Action: 1) Receive final reported outcomes for the Calendar\nYear 2024 Public Health and Safety Commission Work Plan; and 2) Approve\nthe proposed Calendar Year 2025 Public Health and Safety Commission Work\nPlan.\n2025-03-12 Item 10B Public Health and Safety Commission Work Plan\n3/7/25, 12:48 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4995

10C. Annual Progress Report on the Implementation of the General Plan.\nEnvironmental Considerations: The General Plan Annual Progress Report is\na reporting document and does not create or alter policy. The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. This informational item provides a means to\nmonitor the implementation of the General Plan during the 12-month reporting\nperiod. Contact Persons: Associate Planner IV Cvetko and Housing Services\nManager Dacey\nRecommended Action: Approve the General Plan Annual Progress Report\nincluding implementation measures.\n2025-03-12 Item 10C 2024 Annual General Plan and Housing Element\nProgress Report (APR)

10D. Assembly Bill 43 (AB 43) Speed Limit Lowering Effectiveness Review and\nPolicy for Modification of AB43 Street List. Environmental Considerations:\nThe proposed project is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section\nexempts projects characterized as minor alterations to public facilities,\ninvolving negligible or no expansion of the existing use. Contact Person: City\nTraffic Engineer Bandegan\nRecommended Action: 1) Receive this report on AB 43 speed limit lowering\neffectiveness; and 2) Approve the AB 43 Street List Change Policy C037\nestablishing criteria for evaluating and implementing reduced speed limits on\nnew residential roads or for eliminating roads from the program.\n2025-03-12 Item 10D AB43 Street Modification Policy

4A. Quarterly Sheriff’s Update

4B. Fire Department Update

8A. Approval to waive the full reading of the text of all ordinances and resolutions\nintroduced/adopted at this meeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Minutes of the February 12, 2025, Regular Meeting; February\n19, 2025, Regular Meeting. Contact Person: City Clerk Hollywood\nRecommended Action: Approve the Minutes.\n2025-03-12 Item 08B Minutes

8C. Approval of the Warrants List (Register of Demands). Contact Person:\nFinance Manager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2025-03-12 Item 08C Approval of Warrants\n3/7/25, 12:48 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=4995

8D. Acceptance of the FY 2023-24 Pavement Rehabilitation Project (CS24A).\nEnvironmental Considerations: The actions being considered by the City\nCouncil are exempt from the California Environmental Quality Act (CEQA)\nbecause they are not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The actions involve an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Engineer I Suleiman\nRecommended Action: 1) Authorize the filing of the Notice of Completion for\nthe subject project; 2) Authorize the release of the Payment Bond in full upon\nthe recording of the Notice of Completion; 3) Authorize the release of the\nPerformance Bond in full one (1) year after the recording of the Notice of\nCompletion; and 4) Adopt City Council Resolution No. 2025-20, titled "A\nResolution of the City Council of the City of Encinitas, California, Accepting the\nPublic Improvements for the FY2023-24 Pavement Rehabilitation Project\n(CS24A)."\n2025-03-12 Item 08D NOC FY 2023-24 Citywide Street Overlay and Slurry Seal\nProject

8E. Acceptance of the South Coast Highway 101 Sidewalk Improvement Project\n(CS22D). Environmental Considerations: The actions being considered by\nthe City Council are exempt from the California Environmental Quality Act\n(CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The actions involve organizational or administrative activities of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Senior Engineer Stryker\nRecommended Action: 1) Authorize the filing of the Notice of Completion\n(NOC) for the subject project; 2) Authorize the release of the payment bond for\nthe subject project in full upon the recording of the Notice of Completion; 3)\nAuthorize the release of the performance bond for the subject project in full,\none (1) year after the recording of the Notice of Completion; and 4) Adopt City\nCouncil Resolution No. 2025-18, titled "A Resolution of the City Council of the\nCity of Encinitas, California, Accepting the Public Improvements for the South\nCoast Highway 101 Sidewalk Improvement Project (CS22D)."\n2025-03-12 Item 08E Acceptance of S101 Sidewalk Improvement Project\n(CS22D)

8F. Acceptance of the Citywide Striping Improvements Project (CS01E / CS02F).\nEnvironmental Considerations: The actions being considered by the City\nCouncil are exempt from the California Environmental Quality Act (CEQA)\nbecause they are not "projects" under Section 15378(b)(5) of CEQA\nGuidelines. The actions involve an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Engineer II Hekmat\nRecommended Action: 1) Authorize the filing of the Notice of Completion\n(NOC) for the subject project; 2) Authorize the release of the Payment Bond\nfor the subject project in full upon the recording of the Notice of Completion; 3)\nAuthorize the release of the Faithful Performance Bond for the subject project\nin full upon the recording of the Notice of Completion; 4) Authorize the release\nof the Maintenance Bond in full, one (1) year after the recording of the Notice\nof Completion; and 5) Adopt City Council Resolution No. 2025-26, titled "A\nResolution of the City Council of the City of Encinitas, California, Accepting the\nPublic Improvements for the Citywide Striping Improvements Project (CS01E /\nCS02F)."\n2025-03-12 Item 08F NOCs for Citywide Striping Improvements (CS01E-\nCS02F). CUPCCAA Projects

8G. Amendment No. 3 to the Contract for Maintenance of Mechanical (HVAC)\nSystems at City Facilities Between the City of Encinitas ("City") and\nCountywide Mechanical Systems, LLC ("Countywide"). Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nManagement Analyst Horn\nRecommended Action: 1) Approve and authorize the City Manager, or their\ndesignee, to execute Amendment No. 3 to the Contract for Maintenance of\nMechanical Systems at City Facilities between the City of Encinitas and\nCountywide Mechanical Systems, LLC, in substantial form, in consultation with\nthe City Attorney, which will accomplish the following: A. Increase the not-to-\nexceed total contract cost by an additional $19,570; and B. Extend the\ncontract term for an additional one-year period, which will run through March\n31, 2026, for an annual amount of $109,918 in Year 5, and a total contract cost\nof $753,020 over the five-year period.\n2025-03-12 Item 08G Maintenance of Mechanical Systems Amendment No. 3

8H. Amendment No. 2 to the Urban Forestry Consultant Arborist Services\nContract. Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Management Analyst Horn\nRecommended Action: Authorize City Manager, or their designee, in\nconsultation with the City Attorney, to execute Amendment No. 2 in substantial\nform for City Arborist Services between the City of Encinitas and Dudek,\nextending the term of the contract for the final two-year period ending on July\n1, 2027, and increasing the annual amount to $186,125 for Years 5 and 6, for\na new not-to-exceed total contract amount of $935,904.\n2025-03-12 Item 08H Urban Forestry Consultant Amendment No. 2