Hermosa Beach — 2023-06-13

a) 23-0362 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES\nAND STANDING COMMITTEE DELEGATES/ALTERNATES

c) REPORT CHECK REGISTERS\n23-0357 (Finance Director Viki Copeland)\nRecommendation: Staff recommends City Council ratify the following check registers.

d) REPORT\n23-0332 ADOPTION OF THE 2023-24 APPROPRIATIONS LIMIT\n(Finance Director Viki Copeland)\nRecommendation: Staff recommends City Council adopt a Resolution approving and adopting the annual\nAppropriations Limit for the Fiscal Year 2023-24.

f) REPORT APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT\n23-0338 LONG-TERM AGREEMENT NEGOTIATIONS\n(Community Resources Manager Lisa Nichols)\nRecommendation: Staff recommends City Council approve the commencement of long-term agreement\nnegotiations with the following organizations for the following special events:\n* Hermosa Beach Friends of the Parks for Pets in the Park, Movies at the Beach, and\nPumpkins in the Park; and\n* Shakespeare by the Sea Organization for the Shakespeare by the Sea.

h) REPORT APPROVAL OF A REQUEST TO ESTABLISH A CLASS\n23-0341 SPECIFICATION FOR RECREATION SPECIALIST, ESTABLISH THE\nPOSITION IN THE GENERAL AND SUPERVISORY EMPLOYEES’\nBARGAINING UNIT, CALIFORNIA TEAMSTERS LOCAL 911, AND\nESTABLISH A SALARY RANGE\n(Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council:\n1. Approve the establishment of a class specification for Recreation Specialist;\n2. Approve the establishment of the position in the General and Supervisory Employees\nBargaining Unit, Teamsters 911; and\n3. Approve the establishment of the five-step salary range for this position as $3,359 to\n$4,083 per month as proposed in the FY 2023-24 budget.

i) REPORT APPROVAL OF A REQUEST TO RECLASSIFY THE SENIOR\n23-0343 PLANNER POSITION IN THE COMMUNITY DEVELOPMENT\nDEPARTMENT TO PLANNING MANAGER; REVISE THE\nPLANNING MANAGER CLASS SPECIFICATION;\nRE-ESTABLISH THE PLANNING MANAGER BARGAINING\nUNIT ASTHE PROFESSIONAL AND ADMINISTRATIVE\nEMPLOYEE GROUP; AND APPROVE THE FIVE-STEP\nSALARY RANGE\n(Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council:\n1. Approve a request to reclassify the Senior Planner position in the Community\nDevelopment Department to Planning Manager;\n2. Approve the revised class specification for the position of Planning Manager\n(Attachment 2);\n3. Approve the reestablishment of the position in the Professional and Administrative\nEmployee Bargaining Group; and\n4. Approve the establishment of the five-step salary range for this position as $11,803 to\n$14,407 per month.

j) REPORT APPROVAL OF A REQUEST TO ESTABLISH A CLASS\n23-0348 SPECIFICATION FOR EXECUTIVE ASSISTANT TO THE\nCHIEF OF POLICE, ESTABLISH THE POSITION IN THE\nUNREPRESENTED EMPLOYEE BARGAINING UNIT,\nAND ESTABLISH A SALARY RANGE\n(Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council:\n1. Approve the establishment of a class specification for Executive Assistant to the Chief\nof Police;\n2. Approve the establishment of the position in the Unrepresented Employee Bargaining\nGroup; and\n3. Approve the establishment of the five-step salary range for this position as $6,286 to\n$7,640 per month as approved in the FY 2022-23 budget.

k) REPORT LOS ANGELES COUNTY FIRE AND AMBULANCE\n23-0345 MONTHLY REPORT FOR APRIL 2023\n(Emergency Management Coordinator Israel Estrada)\nRecommendation: Staff recommends City Council receive and file the April 2023 Fire and Ambulance\nmonthly report.

l) REPORT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\n23-0351 HERMOSA BEACH, CALIFORNIA APPROVING CALIFORNIA\nGOVERNOR’S OFFICE OF EMERGENCY SERVICES FORM 130\nDESIGNATION OF SUBRECIPIENT’S AGENTS\n(Emergency Management Coordinator Israel Estrada)\nRecommendation: Staff recommends City Council:\n1. Adopt a resolution of the City of Hermosa Beach approving California Governor's Office\nof Emergency Services Form 130 Designation of Subrecipient's Agents (Attachment 1);\nand\n2. Approve submittal of Cal OES Form 130 (Attachment 2), designating the City\nManager, Deputy City Manager, and Finance Director as the City's authorized agents.

m) REPORT HERMOSA BEACH LANDSCAPING AND STREET LIGHTING\n23-0316 DISTRICT 2023-2024 ADOPTION OF RESOLUTIONS REGARDING\nTHE ENGINEER’S REPORT AND SETTING JULY 11, 2023\nFOR A PUBLIC HEARING\n(Public Works Director Joe SanClemente)\nRecommendation: Staff recommends City Council:\n1. Adopt a resolution (Attachment 3) approving the Engineer's Report in connection with\nHermosa Beach Landscaping and Street Lighting District 2023-2024 made pursuant to\nthe requirements of Resolution No. 23-7367; and\n2. Adopt a resolution (Attachment 4) declaring the City's intention to order certain\nimprovements and to levy and collect assessments within the Hermosa Beach\nLandscaping and Street Lighting District 2023-2024 for the Fiscal Year beginning July 1,\n2023, through June 30, 2024, and appointing July 11, 2023, at the hour of 6:30 p.m. in\nthe Civic Center Council Chambers as the time and place for a public hearing in relation\nthereto.

n) REPORT APPROVAL OF ROAD REPAIR AND ACCOUNTABILITY\n23-0323 ACT OF 2017 (SENATE BILL 1) PROJECT LIST FOR THE\nCITY OF HERMOSA BEACH FOR FISCAL YEAR 2023-24\n(Public Works Director Joe SanClemente)\nRecommendation: Staff recommends City Council:\n1. Approve a resolution (Attachment 1) adopting a list of projects for Fiscal Year 2023-24\nfunded by Senate Bill 1 Road Repair and Accountability Act of 2017; and\n2. Direct staff to submit the project list (Attachment 2) and supporting documentation to\nthe California Transportation Commission by July 1, 2023.

o) REPORT RESOLUTION APPROVING THE CITY’S PARTICIPATION\n23-0326 IN THE LOS ANGELES URBAN COUNTY COMMUNITY\nDEVELOPMENT BLOCK GRANT (CDBG) PROGRAM\n(Public Works Director Joe SanClemente)\nRecommendation: Staff recommends City Council:\n1. Adopt a resolution approving the City's continued participation in the Los Angeles\nUrban County Community Development Block Grant Program (Attachment 1); and\n2. Authorize the City Manager to execute and the City Clerk to attest to a three-year\ncooperation agreement with the County of Los Angeles, effective July 1, 2024 through\nJune 30, 2027 subject to approval by the City Attorney (Attachment 2).

p) REPORT PARTICIPATION IN BEACH CITIES TRANSIT (BCT) LINE 109\n23-0355 AGREEMENT, WITH NO REQUIRED FINANCIAL CONTRIBUTION\nFROM THE CITY FOR FISCAL YEAR 2023-2024, WITH THE CITIES\nOF EL SEGUNDO, MANHATTAN BEACH AND REDONDO BEACH,\nFUNDED FROM PROPOSITION A FUNDS\n(Community Development Director Carrie Tai)\nRecommendation: Staff recommends City Council:\n1. Approve participation in the Beach Cities Transit (BCT) Line 109 along with the other\nbeach cities, with no required financial contribution from the City for Fiscal Year\n2023-2024; and\n2. Authorize the Mayor to sign and the City Clerk to attest to the Transit Service\nOperation Agreement subject to approval by the City Attorney (Attachment 1).

q) REPORT VACANCY-BUILDING BOARD OF APPEALS-\n23-0354 ADVERTISE AND SCHEDULE APPLICANT INTERVIEWS\n(City Clerk Myra Maravilla)\nRecommendation: Staff recommends City Council:\n1. Direct staff to immediately advertise and request applications from qualified applicants\nfor one Building Board of Appeals vacancy; and\n2. Schedule the presentation of applicants and applicant interviews on or before Tuesday,\nJuly 25, 2023 with the option to make an appointment on the same date.

r) REPORT ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY\n23-0340 OF HERMOSA BEACH, CALIFORNIA, IMPLEMENTING\nDROUGHT RESPONSE LEVEL 1 CONSERVATION\nMEASURES PURSUANT TO HERMOSA BEACH MUNICIPAL\nCODE SECTION 8.56.090\n(Environmental Programs Manager Doug Krauss)\nRecommendation: Staff recommends City Council adopt a resolution implementing Level 1 Conservation\nMeasures, pursuant to Hermosa Beach Municipal Code Chapter 8.56.090 (Attachment\n1).

s) REPORT INTRODUCTION OF AN ORDINANCE TO AMEND\n23-0327 HERMOSA BEACH MUNICIPAL CODE TITLE 15, CHAPTER\n15.20 TO ADOPT THE 2023 LOS ANGELES COUNTY\nFIRE CODE\n(Building and Code Enforcement Official Guillermo Hobelman and\nCommunity Development Director Carrie Tai)\nRecommendation: Staff recommends City Council:\n1. Introduce and waive full reading and introduce by title only an Ordinance of the City of\nHermosa Beach, California, adopting by reference Title 32, Fire Code, of the Los Angeles\nCounty Code, incorporating the California Fire Code, 2022 edition, with certain changes\nand amendments; making amendments to said codes; amending Title 15 of the Hermosa\nBeach Municipal Code; and finding the action exempt from the California Environmental\nQuality Act (Attachment 1);\n2. Direct staff to set a public hearing on July 11, 2023; and\n3. Direct the City Clerk to publish a summary ordinance.

a) REPORT ADOPTION OF FISCAL YEAR 2023-24 BUDGET\n23-0333 (Finance Director Viki Copeland)\nRecommendation: Staff recommends the City Council:\n1. Receive public testimony regarding the Fiscal Year 2023-24 Budget (Attachment 1);\n2. Approve contracts for services contained in the table herein;\n3. Approve the revision to the Financial Policies on Fund Balance increasing the\nContingency in the General Fund from 16 percent to 20 percent (Attachment 2), redline\nversion (Attachment 3);\n4. Assign $1,030,558 in the General Fund's fund balance for Federal Emergency\nManagement Agency (FEMA) claims;\n5. Approve transfers to the Equipment Replacement Fund (ERF) of $1,719,608 and\nCapital Improvement Fund of $883,449 per the Financial Policies on Fund Balance\n(Attachment 2), redline version (Attachment 3);\n6. Approve the revisions to the Preliminary Budget and Five-Year Forecast as shown in\nthe Staff Report; and\n7. Adopt a Resolution approving the 2023-24 Budget as presented in Exhibit A\n(Attachment 4).

b) REPORT INTRODUCTION OF AN ORDINANCE ESTABLISHING\n23-0289 PERMANENT OUTDOOR PERMIT PROGRAMS AND\nDOWNTOWN LANE RECONFIGURATIONS AND\nACCOMPANYING RESOLUTIONS\n(Environmental Programs Manager Doug Krauss)\nRecommendation: Staff recommends City Council:\n1. Introduce and waive full reading and introduce by title only an Ordinance of the City of\nHermosa Beach, California, amending Chapter 12.16 of the Hermosa Beach Municipal\nCode establishing an outdoor dining program and making procedural changes to the\nissuance and renewal of encroachments in the City and determining the ordinance to be\nexempt from the California Environmental Quality Act ("CEQA") (Attachment 1);\n2. Adopt a resolution approving revised guidelines for encroachments on Pier Plaza and\noff-Plaza public rights-of-way (Attachment 2);\n3. Adopt a resolution establishing a fee schedule for encroachments citywide\n(Attachment 3); and\n4. Direct the City Clerk to publish a summary ordinance.

c) REPORT INTRODUCTION OF AN ORDINANCE TO AMEND CHAPTER 17.21\n23-0337 OF THE HERMOSA BEACH MUNICIPAL CODE REGARDING\nACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY\nDWELLING UNITS\n(Community Development Director Carrie Tai)\nRecommendation: Staff recommends City Council:\n1. Introduce and waive full reading and introduce by title only an Ordinance of the City of\nHermosa Beach, California, amending Chapter 17.21 of the Hermosa Beach Municipal\nCode regarding accessory dwelling units and junior accessory dwelling units and\ndetermine the project is exempt under the California Environmental Quality Act (CEQA)\npursuant to Section 21080.17 of the California Public Resources Code (Attachment 1);\nand\n2. Direct the City Clerk to publish a summary ordinance.

a) REPORT APPROVAL OF NEW 2023 IMPACT LEVEL II SPECIAL EVENT\n23-0364 (Community Resources Manager Lisa Nichols)\nRecommendation: Staff recommends City Council:\n1. Approve a new Impact Level II special event, the Kevin Sousa Celebration of Life, on\nPier Plaza and the Beach south of the Pier (in and out of the water) on Sunday, June 25,\n2023 on the 2023 Special Events Calendar;\n2. Reschedule one of the two "Nothing Weekends" on the 2023 Special Events Calendar\nas proposed in the Staff Report; and\n3. Approve staff recommendation for the City to serve as a supporting partner for the\nevent, resulting in a fee-waiver of indirect costs.

b) REPORT APPROVAL OF RESOLUTIONS TO JOIN CALIFORNIA JOINT\n23-0335 POWERS INSURANCE AUTHORITY (CJPIA) FOR EXCESS\nGENERAL LIABILITY COVERAGE, EXCESS WORKERS’\nCOMPENSATION COVERAGE,\nAND PROPERTY COVERAGE\n(Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council:\n1. Adopt a Resolution Approving Execution of the Joint Powers Agreement Creating the\nCalifornia Joint Powers Insurance Authority (Attachment 1);\n2. Adopt a Resolution to Authorize and Approve Pooling of Self-Insurance through the\nExcess Liability Protection Program of the California Joint Powers Insurance Authority\n(Attachment 2);\n3. Adopt a Resolution to Authorize and Approve Pooling of Self-Insurance through the\nExcess Workers' Compensation Program of the California Joint Powers Insurance\nAuthority (Attachment 3);\n4. Adopt a Resolution Establishing a Policy that Delegates Tort Liability Claims Handling\nResponsibilities to the California Joint Powers Insurance Authority Authorized by\nGovernment Code Section 910, et seq. (Attachment 4);\n5. Approve the Third-Party Claims Administration Agreement with Carl Warren and\nCompany for the Liability Self Insurance Program (Attachment 5);\n6. Approve the Third-Party Claims Administration Agreement with Athens Administrators\nfor the Workers' Compensation Program (Attachment 6);\n7. Approve the Contract for Professional Services Agreement with AdminSure Inc. for\nThird-Party Administrative Services (Attachment 7);\n8. Authorize the Mayor and City Manager to execute and the City Clerk to attest to the\nattached agreements subject to approval by the City Attorney; and\n9. Designate a Primary Voting Delegate and an Alternate Voting Delegate to the CJPIA\nBoard of Directors (Attachment 8).

c) REPORT INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 2.76 TO\n23-0358 THE HERMOSA BEACH MUNICIPAL CODE RE-ESTABLISHING A\nCIVIL SERVICE BOARD\n(City Attorney Patrick Donegan)\nRecommendation: Staff recommends City Council:\n1. Introduce and waive full reading and introduce by title only an Ordinance of the City\nCouncil of the City of Hermosa Beach, California, adding Chapter 2.76 to the Hermosa\nBeach Municipal Code Re-Establishing a Civil Service Board and determining the\nordinance is not a project under the California Environmental Quality Act (Attachment 1);\nand\n2. Direct the City Clerk to publish a summary ordinance.

a) 23-0366 TENTATIVE FUTURE AGENDA ITEMS

a) 23-0361 PROCLAMATION DECLARING JUNE 2023\nAS PRIDE MONTH IN HERMOSA BEACH

a) 23-0360 POLICE CHIEF UPDATE

a) 23-0363 WRITTEN COMMUNICATION\nRecommendation: Staff recommends City Council receive and file the written communication.