Hesperia — 2023-01-17

CLOSED SESSION - 5:30 PM\nRoll Call\nMayor Brigit Bennington\nMayor Pro Tem Larry Bird\nCouncil Member Allison Lee\nCouncil Member Cameron Gregg\nCouncil Member Rebekah Swanson\nConference with Legal Counsel – Existing Litigation\nGovernment Code Section 54956.9(d)1\n1. City of Hesperia v. Lake Arrowhead Community Services District, CA Court\nof Appeal, Fourth Appellate District, Case No. D079956\n2. County of San Bernardino v. City of Hesperia, San Bernardino Superior\nCourt Case No. CIV SB 2209965

10. Page 41 CUP21-00004, SPLA21-00001, TPM22-00010, DA22-00002 & CUP21-00005\n(Covington Group, Inc.; APNs: 3064-601-07 & 3064-621-01 & 3064-581-01)\nRecommended Action:\nThe Planning Commission recommends that the City Council adopt Resolution\nNo. 2023-01, recommending that the City Council make the environmental\ndetermination pursuant to the California Environmental Quality Act (CEQA) by\ncertifying the Final Environmental Impact Report (FEIR) and adopting a\nstatement of overriding considerations and introduce and place on first reading\nOrdinance No. 2023-03 approving SPLA21-00001 and Ordinance No. 2023-04\napproving Development Agreement DA22-00002 and adopting Resolution Nos.\n2023-02 and 2023-03 approving CUP21-00004, TPM22-00010 and\nCUP21-00005.\nStaff Person: Senior Planner Ryan Leonard\nAttachments: SR Covington Group, Inc 1-17-2023\nResolution 2023-01\nAttachment 2 - Exhibit A- Findings and Statement of Overriding Considerations\nAttachment 3 - Exhibit B- MMRP\nOrdinance 2023-02\nOrdinance 2023-04\nAttachment 6 - Exhibit A Development Agreement\nResolution 2023-02\nAttachment 8 - Exhibit A Conditions of Approval (CUP21-00004)\nAttachment 9 - Exhibit A Conditions of Approval (CUP21-00005)\nResolution 2023-03\nAttachment 11 - Exhibit A- Conditions of Approval (TPM22-00010)\nAttachment 12 - Planning Commission Agenda\nNEW BUSINESS

11. Page 481 Consideration of Annual Update of the City Council Procedures Manual\nRecommended Action:\nIt is recommended that the City Council review and approve updates to the City\nCouncil Procedures Manual for 2023.\nStaff Person: Director of Government Services/City Clerk Melinda Sayre\nAttachments: SR City Council Procedures Manual Update 1-17-2023\nAttachment 1 - Draft City Council Procedures Manual 2023

2. Page 15 Warrant Run Report (City - Successor Agency - Housing Authority -\nCommunity Development Commission - Water)\nRecommended Action:\nIt is recommended that the Council/Board ratify the warrant run and payroll\nreport for the City, Successor Agency to the Hesperia Community\nRedevelopment Agency, Hesperia Housing Authority, Community Development\nCommission, and Water District.\nStaff Person: Director of Administrative Services Casey Brooksher\nAttachments: SR Warrant Run 1-17-2023\nAttachment 1 - Warrant Run

3. Page 17 Treasurer’s Cash Report for the unaudited period ended November 30, 2022\nRecommended Action:\nIt is recommended that the Council/Board accept the Treasurer’s Cash Report\nfor the City, Successor Agency to the Hesperia Community Redevelopment\nAgency, Hesperia Housing Authority, Community Development Commission,\nand Water District.\nStaff Person: Director of Administrative Services Casey Brooksher\nAttachments: SR Treasurer's Report 1-17-2023\nAttachment 1 - Treasurer's Report

4. Page 27 Award Contract for I-15 Corridor Utility Improvements - Phase II\nRecommended Action:\nIt is recommended that the City Council award a contract for the I -15 Corridor\nUtility Improvements - Phase II to Pyramid Building & Engineering, Inc., for the\nadjusted bid amount of $2,989,957; approve an additional 10% contingency in\nthe amount of $298,996 for a total construction budget of $3,288,953; approve\nthe design of the project represented by the plans and specifications; and\nauthorize the City Manager to execute the contract.\nStaff Person: Assistant City Manager Rachel Molina\nAttachments: SR I-15 Corridor Utility Improvements Phase II 1-17-2023

5. Page 29 Professional Consulting Services Agreement with Woolpert\nRecommended Action:\nIt is recommended that the City Council authorize the City Manager to enter into\na two-year Professional Services Agreement with Woolpert, in the amount of\n$320,800 for professional consulting and project management services to\nreplace the current legacy land management system software used by the City.\nStaff Person: Director of Administrative Services Casey Brooksher\nAttachments: SR Consulting Services Agreement with Woolpart 1-17-2023

6. Page 31 Award of Contract for Roof Replacements at Plant 5 and 18\nRecommended Action:\nIt is recommended that the City Council and Board Members of the Hesperia\nWater District award a contract to R&R Roofing & Waterproofing, Inc. for the\nRoof Replacements for Plant 5 and 18 project in the amount of $58,400 and\nauthorize a 10% contingency in the amount of $5,840 for a total not-to-exceed\namount of $64,240.\nStaff Person: Director of Public Works Jeremy McDonald\nAttachments: SR Roof Replacements at Plant 5 and 18 1-17-2023

7. Page 33 Heating, Ventilation, and Air-Conditioning (HVAC) Contract Amendment\nRecommended Action:\nIt is recommended that the City Council and the Board of Directors of the\nHesperia Water District authorize the City Manager to approve an amendment\nto the existing contract with Allison Mechanical, Inc., for an additional $50,121\nfor a revised not-to-exceed contract amount of $317,121, and adopt Resolution\nNo. 2023-05 amending the Fiscal Year (FY) 2022-23 Budget by appropriating an\nadditional $30,121, for heating, ventilation, and air-conditioning (HVAC)\npreventative maintenance and repair services for City and Water District\nfacilities.\nStaff Person: Director of Public Works Jeremy McDonald\nAttachments: SR Allison Mechanical Contract Amendment 1-17-2023\nResolution 2023-05

8. Page 37 Contract Amendment with Tyler Technologies\nRecommended Action:\nIt is recommended that the City Council and Board of Directors of the Hesperia\nWater District authorize the City Manager to approve an amendment to the\nexisting contract with Tyler Technologies, Inc., for an additional $143,946 for a\nrevised not-to-exceed contract amount of $632,015, for the MyCivic Citizen\nEngagement subscription and licensing and maintenance of the New World\nenterprise resource management software.\nStaff Person: Assistant City Manager Rachel Molina\nAttachments: SR Contract Amendment with Tyler Technologies 1-17-2023

9. Page 39 Award of Professional Services Agreement for Contract Planner\nRecommended Action:\nIt is recommended that the City Council approve the award of a Professional\nServices Agreement (PSA) to 4Leaf, Inc. for a term of two (2) years, in the\nnot-to-exceed amount of $435,760, for Contract Planner Services.\nStaff Person: Senior Planner Ryan Leonard\nAttachments: SR Agreement for Contract Planner 1-17-2023