Hesperia — 2025-04-15

CLOSED SESSION - 4:30 PM\nConference with Legal Counsel - Potential Litigation:\nGovernment Code Section 54956.9(d)2\n1. Two (2) Cases\nPersonnel Matters - Performance Evaluations\nGovernment Code Section 54957\n1. Performance Evaluation - City Attorney\n2. Performance Evaluation - City Manager

10. Page 269 Consideration of the plans for the Animal Shelter Play Yard\nRecommended Action:\nIt is recommended that the City Council receive and file a presentation on the\nupcoming Animal Shelter Play Yard.\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR Animal Shelter Play Yard 4-15-2025

11. Page 271 Amend the Professional Services Agreements for On-Call Engineering\nServices\nRecommended Action:\nIt is recommended that the City Council and Board of the Hesperia Water\nDistrict\n1) Approve an amendment to each of the three existing contracts to provide\non-call engineering services in the amount of $300,000 each, for a revised\nnot-to-exceed contract amount of $650,000 each\n2) Approve a two-year contract extension and\n3) Authorize the City Manager or designee to execute the amendment to the\nAgreement and any other necessary documents related thereto.\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR On-Call Engineering Services 4-15-2025\nAttachment 1 - SR On-Call Engineering Services 6-7-2022\nAttachment 2 - On-Call Engineering Fee Schedules

12. Page 301 Amend the Professional Services Agreements for On-Call Engineering Design\nServices for Roadway Projects Funded by the CDBG Program\nRecommended Action:\nIt is recommended that the City Council:\n1) Approve an amendment to each of the three existing on-call contracts for\nOn-Call Engineering Services for roadway improvement projects funded by the\nCity’s annual Community Development Block Grant (CDBG) in the amount of\n$350,000 each, for a revised not-to-exceed contract amount of $700,000 each;\n2) Approve a two-year contract extension; and\n3) Authorize the City Manager or designee to execute the amendment to the\nAgreement and any other necessary documents related thereto.\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR On-Call Engineering Services for CDBG 4-15-2025\nAttachment 1 - SR CDBG On-Call Engineering Services 8-2-2022\nAttachment 2 - CDBG On-Call Engineering Fee Schedules

13. Page 341 Consideration of the In-House Striping Program and the Purchase of Striping\nEquipment\nRecommended Action:\nIt is recommended that the City Council:\n1. Approve the implementation of an in-house roadway striping program;\n2. Authorize the City Manager to enter into an agreement with Victorville\nChevrolet for the purchase of one (1) 2024 Chevrolet 3500 flatbed truck\nin an amount not to exceed $65,000; and\n3. Authorize the City Manager to enter into an agreement with Dispensing\nTechnology Corporation for the purchase of one (1) Graco RoadLazer\nRoadPak Striping System in an amount not to exceed $89,985.\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR In-House Striping Program 4-15-2025\nAttachment 1 - Graco Roadlazer Roadpack information & quote\nAttachment 2 - Bid Comparison

2. Page 13 Warrant Run Report (City- Successor Agency- Housing Authority- Community\nDevelopment Commission- Water)\nRecommended Action:\nIt is recommended that the Council/Board ratify the warrant run and payroll\nreport for the City, Successor Agency to the Hesperia Community\nRedevelopment Agency, Hesperia Housing Authority, Community Development\nCommission, and Water District.\nStaff Person: Assistant City Manager Casey Brooksher\nAttachments: SR Warrant Run 4-15-2025\nAttachment 1 - Warrant Run

3. Page 15 Treasurer’s Cash Report for the unaudited period ended February 28, 2025\nRecommended Action:\nIt is recommended that the Council/Board accept the Treasurer’s Cash Report\nfor the City, Successor Agency to the Hesperia Community Redevelopment\nAgency, Hesperia Housing Authority, Community Development Commission,\nand Water District.\nStaff Person: Assistant City Manager Casey Brooksher\nAttachments: SR Treasurer's Report 4-15-2025\nAttachment 1-Treasurer's Report

4. Page 25 Leasing Program for Wireless Communication Facilities on City- and Water\nFund-Owned Property\nRecommended Action:\nIt is recommended that the City Council and Board of Directors of Hesperia\nWater District approve the proposed Leasing Program for Wireless\nCommunication Facilities on City- and Water District-owned property.\nStaff Person: Director of Development Services Nathan Freeman\nAttachments: SR Wireless Communication Facilities 4-15-2025\nAttachment 1 - Leasing Program\nAttachment 2 - Standard Lease Agreement\nAttachment 3 - Existing Leases List

5. Page 53 Award Professional Service Agreements for Engineering and Public Works\nPlan Check Services\nRecommended Action:\nIt is recommended that the City Council and Board of Directors of the Hesperia\nWater Districtapprove the award of a Professional Services Agreement (PSA)\nto three (3) professional consultants to provide On-Call Engineering and Public\nWorks Plan Check Services for an initial term of three (3) years and each\ncontract in an amount not to exceed $200,000 for each consultant as follows:\nPlan Check Consultant Firm\nTranstech Engineers, Inc. $200,000\nEngineering Resources of Southern California, Inc. $200,000\nWestLAND Group, Inc. $200,000\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR On-Call Plan Check Services 4-15-2025\nAttachment 1 - Consultant Fee Schedules

6. Page 65 Consideration of the US-395 Utility Agreement with San Bernardino County\nTransportation Authority\nRecommended Action:\nIt is recommended that the City Council and Board of Directors of the Hesperia\nWater District approve a utility agreement with the San Bernardino County\nTransportation Authority (SBCTA) for the reimbursement associated with the\nrelocation of a portion of waterline within the City of Hesperia on US -395\nHighway.\nStaff Person: Director of Public Works/City Engineer Cassandra Sanchez\nAttachments: SR US-395 Utility Agreement Approval 4-15-2025\nAttachment 1 - SBCTA Utility Agreement

7. Page 73 Purchase of Audio / Video System for Interview and Observation Rooms\nRecommended Action:\nIt is recommended that the City Council approve the purchase of a new\nGenetec Audio / Video system to replace the video recording system in the two\ninterview rooms and two observation rooms at the Hesperia Police Department.\nStaff Person: Captain Steve Allen\nAttachments: SR Audio and Video System for Interview & Observation Rooms 4-15-2025

8. Page 75 Public Hearing and Adoption of the Community Development Block Grant\n2025-2029 Consolidated Plan and the 2025-2026 Action Plan\nRecommended Action:\nIt is recommended that the City Council conduct a public hearing and, upon\naccepting public testimony:\n1. Adopt Resolution No. 2025-09, approving a) the City’s Five Year 2025-2029\nConsolidated Plan; and b) the 2025-2026 Action Plan, including any\nmodifications or amendments as directed by the City Council;\n2. Authorize staff to modify the 2025-2029 Consolidated Plan and 2025-2026\nAction Plan based on City Council’s direction; and\n3. Authorize the City Manager or designee to execute and transmit all\nnecessary documents, ensuring the City’s timely receipt of Community\nDevelopment Block Grant (CDBG) funding\nStaff Person: Director of Development Services Nathan Freeman and Economic\nDevelopment Supervisor Eydee Jimenez\nAttachments: SR CDBG Consolidated Plan & Action Plan 4-15-2025\nResolution 2025-09\nAttachment 2 - Application Notebooks\nAttachment 3 - Exhibit A Staff Recommendations\nAttachment 4 - Exhibit B Application Summary Matrix\nAttachment 5 - Draft Consolidated Plan & Action Plan

9. Page 255 Substantial Amendment to the 2021-2022, 2023-2024, and 2024-2025\nCommunity Development Block Grant Annual Action Plans\nRecommended Action:\nIt is recommended that the City Council:\n1. Conduct a public hearing and adopt Resolution No. 2025-010, including any\nnecessary modifications, following public testimony;\n2. Approve a substantial amendment to the 2021-2022, 2023-2024, and 2024-\n2025 Community Development Block Grant (CDBG) Annual Action Plans by\nreallocating a total of $1,063,171 from unprogrammed prior-year (2019-\n2024) CDBG funds to the Program Year (PY) 2023 and PY 2024 Street\nImprovement projects; and\n3. Authorize the City Manager or designee to execute and transmit all\nnecessary documents, including the substantial amendment to the annual\nAction Plans and any additional amendments, to ensure the timely expenditure\nof CDBG funds.\nStaff Person: Director of Development Services Nathan Freeman and Economic\nDevelopment Supervisor Eydee Jimenez\nAttachments: SR Substantial Amendment to Annual Action Plans 4-15-2025\nResolution 2025-010\nAttachment 2 - Draft Substantial Amendment Action Plans\nNEW BUSINESS