Irwindale — 2023-10-11

A. Conference with Real Property Negotiator\n Pursuant to California Government Code Section 54956.8\n Property: 16154 Arrow Highway (APNS 8417‐029‐024 and 025)\n Agency negotiator: Marilyn Simpson, Community Development Director\n Negotiating parties: Rudolfo A. Dominguez Trustee\n Under negotiation: Price and terms of payment\n\n\n B. Conference with Legal Counsel – Existing Litigation\n [Pursuant to Government Code Sections 54954.5(c), 54956.9(d)(1)]\n Name of Case: Five Points, LP vs. City of\n Irwindale Case Number: 22STCV01394\n C. Conference with Legal Counsel—Anticipated Litigation\n Significant Exposure to Litigation\n\n Pursuant to Government Code section 54956.9 (d)(2), (e)(1)]\n A point has been reached where, in the opinion of the City Council, upon the advice of\n its legal counsel based on existing facts and circumstances, that there is significant\n exposure to litigation against the City. The facts and circumstances are those that might\n result in litigation against the City but which the City believes are not yet known to a\n potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.\n\n\n\n D. Conference with Legal Counsel ‐ Anticipated Litigation\n Initiation of litigation [Pursuant to Government Code Section 54956.9 (d)(4)]\n Number of Cases: One

10. Rejection of Claim: Anthony Carruthers vs. City of Irwindale\nDepartment: Administration ‐ City Clerk\nRecommendation: Staff recommends City Council (1) Reject the claim of Anthony Carruthers vs.\nCity of Irwindale; and (2) Direct staff to send a letter of rejection.

11. Pedestrian Crossing on Irwindale Avenue (Verbal Update)\nDepartment: Engineering

12. Morada Street Block Wall (Verbal Update)\nDepartment: Engineering

13. Award of Contract for Design Services for the Civic Center Exterior Improvements Project; \n Department: Engineering\n\n Recommendation: That the City Council (1) authorize the City Manager to enter into an\n agreement with IMEG Corp. in the amount of $281,620 for design services for the preparation of\n construction documents for the Civic Center Exterior Improvements Project; and (2) approve a\n 15% project contingency in the amount of $42,243 to cover any unforeseeable changes that may\n arise during design.

2. Warrants\nDepartment: Finance\nRecommendation: That the City Council approve the warrant register.

3. Amendment No. 2 to the Neighborhood Coyote Program Memorandum of Agreement between\nthe City of Irwindale and the San Gabriel Valley Council of Government\nDepartment: Public Services\nRecommendation: Adopt Resolution No. 2023‐74‐3452, entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF IRWINDALE RATIFYING THE APPROVING OF AMENDMENT NO. 2 TO THE\nMEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF\nGOVERNMENTS AND THE CITY OF IRWINDALE FOR PARTICIPATION IN THE SAN GABRIEL VALLEY\nNEIGHBORHOOD COYOTE PROGRAM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE\nAMENDMENT NO. 2 TO THE MEMORANDUM OF AGREEMENT FOR THE SAN GABRIEL VALLEY\nNEIGHBORHOOD COYOTE PROGRAM.”

4. Award of Contract for HVAC Preventative Maintenance and Repair for City Owned Buildings\nDepartment: Public Services\nRecommendation: Adopt Resolution No. 2023‐74‐3454, entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO\nEXECUTE A CONTRACT AGREEMENT BETWEEN THE CITY OF IRWINDALE AND ACCO ENGINEERED\nSYSTEMS FOR HVAC PREVENTATIVE MAINTENANCE AND REPAIRS FOR CITY OWNED BUILDINGS,\nAND APPROPRIATING ADDITONAL FUNDING".

5. Ratification of Total Contract Amount for and Payments to Public Safety Consulting, Inc. for\nPersonnel Investigative Services\nDepartment: Human Resources\nRecommendation: That the City Council of the City of Irwindale adopt Resolution No. 2023‐78‐\n3456 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA,\nRATIFYING THE TOTAL CONTRACT AMOUNT FOR, AND PAYMENTS TO, PUBLIC SAFETY\nCONSULTING, INC. FOR PERSONNEL INVESTIGATIVE SERVICES”

6. Amendment No. 1 to Contract Services Agreement with Dickerson, McCulloch & Associates, LLC\nfor Personnel Investigative Services and Related Budget Appropriation\nDepartment: Human Resources\nRecommendation: That the City Council of the City of Irwindale: 1) adopt Resolution No. 2023‐77‐\n3455 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING\nTHE APPROPRIATION OF $31,807.50 FROM GENERAL FUND RESERVES FOR PERSONNEL\nINVESTIGAVE SERVICES BETWEEN THE CITY OF IRWINDALE AND DICKERSON, MCCULLOCH &\nASSOCIATES, LLC”; and 2) Approve Amendment No. 1 to Contract Services Agreement with\nDickerson, McCulloch & Associates, LLC

7. Request to Approve a Professional Contract Services Agreement with Universal Engineering\nSciences (UES) Inc., for the environmental assessment of the proposed specific plan that includes\nthe construction of a warehouse distribution center / industrial park totaling up to +/‐ 3,000,000\nsquare feet with associated parking, and on‐site mining and reclamation activities for property\nlocated at 15801 First Street (APNS 8533‐009‐025, 8533‐009‐026, 8533‐009‐027, 8533‐009‐028 &\n8533‐009‐029)\nDepartment: Community Development\nRecommendation: That the City Council approve the contract with Universal Engineering Sciences\n(UES) Inc., for the preparation of an Environmental Impact Report in association with land use\nentitlement applications for property located at 15801 First Street, Irwindale, CA 91706.

8. Request to Approve a Project Reimbursement Agreement between the City of Irwindale and IBY\nProperty Owner, LLC (“Owner”) for the reimbursement of costs associated with processing and\nnegotiating permits, entitlements, and proposed Conditions of Approval, including CEQA, City\nAttorney, and contract planning costs associated with a proposed specific plan that includes the\nconstruction of a warehouse distribution center/industrial park totaling up to ±3,000,000 square\nfeet with associated parking, and on‐site mining and reclamation activities for property located at\n15801 First Street (APNS 8533‐009‐025, 8533‐009‐026, 8533‐009‐027, 8533‐009‐028 & 8533‐009‐\n029)\nDepartment: Community Development\nRecommendation: That the City Council approve the Project Reimbursement Agreement with\nIBY Property Owner, LLC for the reimbursement of costs associated with processing and\nnegotiating permits, entitlements, and proposed Conditions of Approval of the Project,\nincluding all CEQA work conducted and all necessary CEQA documents prepared by the CEQA\nconsultant selected by the City as Lead Agency and costs incurred by the City’s Attorney’s\noffice and contract services, including but not limited to planning and geotechnical.

9. Acceptance of California Office of Traffic Safety (OTS) Grant Funds in the amount of $104,000 for\nTraffic Safety Education and Impaired driving enforcement\nDepartment: Police\nRecommendation: Adopt Resolution No. 2023‐75‐3453 entitled, "A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO\nEXECUTE THE 2023‐2024 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB‐RECIPIENT\nAGREEMENT BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY AND THE CITY OF IRWINDALE AND\nAPPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC\nSAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $104,000 FOR THE SELECTIVE TRAFFIC\nENFORCEMENT PROGRAM (STEP)".