Monrovia — 2023-02-07

AR-1 Fiscal Year 2021-2022 Annual Comprehensive Financial Report\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Receive and file the Fiscal Year 2021-22 Annual Comprehensive Financial Report\n\n\n\n\n PAGE 4\nMONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 7, 2023

AR-2 Fiscal Year 2022-2023 Budget Update, Resolution No. 2023-06\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Adopt Resolution No. 2023-06

RCM-1 City Council Directives Update\n Staff Reference: Dylan Feik, City Manager

RCM-2 Update and Possible Action on Draft Measure K Financial Policy\n Staff Reference: Dylan Feik, City Manager

CC-10 Agreement with Pyro Spectaculars, Inc., in the Amount of $30,300.00 for Production of the 2023\n Fourth of July Fireworks Show\n Staff Reference: Rebecca Sandoval, Recreation Manager\n Recommendation: Approve an agreement with Pyro Spectaculars, Inc., for production of the 2023\n Fourth of July fireworks show in the amount of $30,300.00, and authorize the City Manager to execute\n the necessary documents in a form approved by the City Attorney

CC-11 Side Letter of Agreement to the 2022-2027 Monrovia Police Officers’ Association (MPOA)\n Memorandum of Understanding\n Staff Reference: Lauren Vasquez, Assistant City Manager\n Recommendation: Approve the Side Letter of Agreement to the 2022-2027 Monrovia Police Officers’\n Association (MPOA) Memorandum of Understanding, and authorize the City Manager to execute on\n behalf of the City\n\n\n PAGE 3\nMONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 7, 2023

CC-12 Agreement with Powerflex Systems, LLC, for EV Charging Station Software and Support Services\n for the Period Ending January 31, 2024\n Staff Reference: Christopher Castruita, Project Manager\n Recommendation: Approve the agreement with Powerflex Systems, LLC, for EV Charging Station\n Software and Support Services for the Period Ending January 31, 2024, and authorize the City Manager\n to execute the necessary documents in a form approved by the City Attorney

CC-13 First Round of Tree Planting for Fiscal Year 2022-2023\n Staff Reference: Alex Tachiki, Interim Public Works Director\n Recommendation: Approve the first round of tree planting for Fiscal Year 2022-23 and authorize the\n City Manager to execute the necessary documents in a form approved by the City Attorney\nPUBLIC INPUT\nThank you for participating in tonight's meeting. The City Council encourages public participation, and invites you to share\nyour views on City business. Comments should be presented within a three to five (3-5) minute time frame. The City requests that\npersons addressing the City Council refrain from making personal, slanderous, profane or disruptive remarks.\n\nCitizens who wish to speak on any City business item not on the Agenda should approach the podium during this 45-minute\nperiod on a first come, first served basis, or follow instructions for remote participation included on the cover sheet of this\nagenda. By State law, the City Council may not discuss or vote on items not on the Agenda.\n\nThose not accommodated during this 45-minute period have an opportunity to speak under PUBLIC INPUT, CONTINUED\nfollowing public City business.\n\nPlease state your name for the record.\nPUBLIC HEARINGS/MEETINGS

CC-2 Payroll Nos. 2 and 3 in the Net Amount of $812,254.37 and $756,582.64, and Warrant Registers\n dated January 19, January 26, and February 2, 2023, in the Total Amounts of $668,218.80,\n $861,379.59, and $236,294.21, Respectively\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve Payroll Nos. 2 and 3 in the net amount of $812,254.37 and $756,582.64, and\n Warrant Registers dated January 19, January 26, and February 2, 2023, in the total amounts of\n $668,218.80, $861,379.59, and $236,294.21, respectively

CC-3 Consultant Services Agreement with Foster & Foster Consulting Actuaries, Inc., for the\n Completion of Actuarial Valuation Services in an Amount not to Exceed $26,500; Approve a\n Contingency in an Amount not to Exceed $2,650\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve the Consultant Services Agreement with Foster & Foster Consulting\n Actuaries, Inc., in an amount not to exceed $26,500, authorize the City Manager to approve\n amendments for additional services in an amount not to exceed $2,650, and authorize the City Manager\n to execute the necessary documents in a form approved by the City Attorney\n\n PAGE 2\nMONROVIA CITY COUNCIL AGENDA TUESDAY, FEBRUARY 7, 2023

CC-4 Monrovia Police Department Service Weapon (Rifle) Replacement Project; Purchase of Twenty-\n Five (25) FN America FN-15 Service Weapons with Related Accessories from ProForce in the\n Amount of $47,925 less Trade-In Credit, with a Contingency in an Amount not to Exceed\n $7,200.00\n Staff Reference: Heath Harvey, Operations Captain\n Recommendation: approve the Monrovia Police Department Service Weapon (Rifle) Replacement\n Project, authorizing the trade in of twenty-five (25) Ruger Mini-14 Rifles, and replacement purchase of\n twenty-five (25) FN American FN-15 SRP G2P service weapons related and equipment from ProForce\n in the amount of $47,925, less the trade-in value of $22,567, approve a contingency in an amount not to\n exceed $7,200, and authorize the City Manager to execute the necessary documents

CC-5 Consultant Services Agreement with EcoTech Services, Inc., in an Amount not to Exceed\n $105,000.00 for the Period Ending February 29, 2024, and Approving the Allocation of $85,000 in\n Drought Penalty Revenue for the Water Audit Program\n Staff Reference: Christopher Castruita, Project Manager\n Recommendation: Approve the Consultant Services Agreement with EcoTech Services, Inc,, in an\n amount not to exceed $105,000.00 for the period ending February 29, 2024, approve the allocation of\n $85,000 in drought penalty revenue for the water audit program, and authorize the City Manager to\n execute the necessary documents in a form approved by the City Attorney

CC-6 Final Tract Map No. 83495 for Property Located at 634 West Olive Avenue and 610 West Walnut\n Avenue; Grace Kwok, Property Owner, Applicant\n Staff Reference: Teresa Santilena, Associate Planner\n Recommendation: Approve Final Tract Map No. 83495

CC-7 Amendment No. 3 to the Agreement with Merrimac Petroleum Inc., dba Merrimac Energy Group\n dated January 19, 2021, for Bulk Fuel Purchase for the Period Ending December 31, 2023\n Staff Reference: Christopher Castruita, Project Manager\n Recommendation: Approve Amendment No. 3 to the agreement with Merrimac Petroleum Inc., dba\n Merrimac Energy Group dated January 19, 2021, for the period ending December 31, 2023, and authorize\n the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-8 Installation of a Four-Way Stop at the Intersection of South Ivy Avenue and East Chestnut\n Avenue; Receive and File\n Staff Reference: Jocelyn Torres, Management Analyst\n Recommendation: Receive and file the report

CC-9 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to Wright\n Construction Engineering Corp. for the Library Park Portland Loo Restroom Improvement\n Project, Project #G-936\n Staff Reference: Christopher Castruita, Project Manager\n Recommendation: Accept the work of Wright Construction for the Library Park Portland Loo\n Restroom Improvement Project, authorize the City Clerk to file the Notice of Completion, and direct\n staff to release retained funds in accordance with the contract provisions and applicable law

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin

PH-1 Historic Landmark HL-162 for the Rotary Club Bandshell in Library Park by Rotary Club of\n Monrovia, Applicant, City of Monrovia, Owner; Resolution No. 2023-07\n Staff Reference: Craig Jimenez, Community Development Director\n Recommendation: Adopt Resolution No. 2023-07, approving Historic Landmark HL-162 and finding\n that the designation of a local landmark is categorically exempt from review under the California\n Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15331 (Historic Resource\n Restoration/Rehabilitation)