Monrovia — 2023-05-02

AR-1 Agreement with Psomas for Environmental Planning Services associated with Post-Fire/Post-\n Storm Site Conditions in Canyon Park and the Hillside Wilderness Preserve in an Amount not to\n Exceed $56,840.00; Authorize a Contingency Amount not to Exceed $8,526.00, for Total Project\n Funding in an Amount not to Exceed $65,366.00\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve a Consultant Services Agreement with Psomas for Environmental Planning\n Services associated with Post-Fire/Post-Storm Site Conditions in Canyon Park and the Hillside\n Wilderness Preserve in an amount not to exceed $56,840.00; authorize a contingency amount not to\n exceed $8,526.00, for total project funding in an amount not to exceed $65,366.00, and authorize the\n City Manager to execute the necessary documents in a form approved by the City Attorney

RCM-1 City Council Directives Update\n Staff Reference: Dylan Feik, City Manager

RCM-2 Review of City's Plan to Address Homelessness\n Staff Reference: Tina Cherry, Community Services Director

RCM-3 Initiative No. 21-0042A1, “The Taxpayer Protection and Government Accountability Act”;\n Resolution No. 2023-13\n Staff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-10 Amendment No. 1 to the Facility Use Agreement dated June 11, 2020, with Volunteer Center of the\n San Gabriel Valley for Continued Use of 258 square feet of Space in the Monrovia Community\n Center for the Period Ending June 30, 2024\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve Amendment No. 1 to the Facility Use Agreement dated June 11, 2020, with\n the Volunteer Center of San Gabriel Valley for continued use of 258 square feet of space in the\n Monrovia Community Center for the Period Ending June 30, 2024, and authorize the City Manager to\n execute the necessary documents in a form approved by the City Attorney

CC-11 Purchase and Installation of Audiovisual Equipment at Monrovia Public Library by Pacific\n Productions in an Amount not to Exceed $32,430.00; Approve a Contingency in an Amount not to\n Exceed $3,200.00; and Find the Project is Exempt from California Environmental Quality Act\n (CEQA) (Class 1) under CEQA Guidelines Section 15301\n Staff Reference: Carey Vance, Library Manager\n Recommendation: Approve the purchase and installation of audiovisual equipment by Pacific\n Productions in an amount not to exceed $32,430.00, approve a contingency in an amount not to exceed\n $3,200.00, and authorize the City Manager to execute the necessary documents in a form approved by\n the City Attorney

CC-12 Amendment No. 5 to the Consultant Services Agreement with The Sauce Creative Services dated\n July 1, 2018, Related to Design and Production of the Monrovia Today and On-Call Design and\n Printing Services for City Events and Programs for the Period Ending June 30, 2024, in an Amount\n Not to Exceed $122,000.00\n Staff Reference: Rebecca Sandoval, Recreation Manager\n Recommendation: Approve Amendment No. 5 to the Consultant Services Agreement with The Sauce\n dated July 1, 2018, related to design and production of the Monrovia Today publication and on-call\n creative design services for the period ending June 30, 2024, in an amount not to exceed $122,000.00,\n and authorize the City Manager to execute the necessary documents in a form approved by the City\n Attorney

CC-2 Payroll No. 9 in the Net Amount of $727,597.15, and Warrant Registers dated April 20 and April\n 27, 2023, in the Total Amounts of $130,118.74 and $833,133.51, Respectively\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve Payroll No. 9 in the net amount of $727,597.15, and Warrant Registers\n dated April 20 and April 27, 2023, in the total amounts of $130,118.74 and $833,133.51, respectively\n\n\n\n\n PAGE 3\nMONROVIA CITY COUNCIL AGENDA TUESDAY, MAY 2, 2023

CC-3 Amending Chapter 2.54 of the Monrovia Municipal Code Relating to the Required Number of\n Members on the Monrovia Historic Preservation Commission and the Qualifications for\n Commission Membership; Adoption of Ordinance No. 2023-01\n Staff Reference: Alice Atkins, City Clerk\n Recommendation: Adopt Ordinance No. 2023-01

CC-4 Amendment No. 1 to the Memorandum of Understanding (MOU) with Boys and Girls Club of the\n Foothills dated April 17, 2018, Related to the Recreational Based Summer Camp Program in an\n Amount not to Exceed $23,100.00 for the Period Ending June 30, 2024\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve Amendment No. 1 to the Memorandum of Understanding with the Boys\n and Girls Club of the Foothills dated April 17, 2018, Related to the Recreational Based Summer Camp\n Program in an amount not to exceed $23,100.00 for the Period Ending June 30, 2024, and authorize the\n City Manager to execute the necessary documents in a form approved by the City Attorney

CC-5 Amendment No. 3 to the Exclusive Franchise Agreement with Raw Inspiration, Inc., Dated June\n 21, 2016, to Operate the Monrovia Friday Night Family Street Fair Event for the Period Ending\n June 30, 2024\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve Amendment No. 3 to the Exclusive Franchise Agreement with Raw\n Inspiration, Inc., dated June 21, 2016, to operate the Monrovia Friday Night Family Street Fair Event for\n the period ending June 30, 2024, and to authorize the City Manager to execute the necessary\n documents in a form approved by the City Attorney

CC-6 Purchase of One (1) 2023 Ford F-650 Dump Truck in an Amount Not to Exceed $140,000.00;\n Authorize a Contingency Amount not to Exceed $28,000.00, for a Total Approved Amount not to\n Exceed $168,000.00; Find that negotiation instead of formal quote process will best serve the City\n due to the specialized circumstances of vehicle purchases currently; Authorize the City Manager\n to enter into purchase contracts\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve the purchase of one (1) 2023 Ford F-650 Dump Truck in an amount not to\n exceed $140,000.00; Authorize a Contingency amount not to exceed $28,000.00, for a total approved\n amount not to exceed $168,000.00; find that negotiation instead of formal quote process will best serve\n the City due to the specialized circumstances of vehicle purchases currently and authorize the City\n Manager to execute the necessary documents in a form approved by the City Attorney

CC-7 Award of Contract to Layne Christensen Company for Rehabilitation of the Treatment Tower 3\n and Treatment Tower 4 Booster Pumps in an Amount not to Exceed $44,039.99; Authorize a\n Contingency Amount not to Exceed $4,400.00; and Find that the Project is Categorically Exempt\n from Review Under California Environmental Quality Act (CEQA) Guidelines Section 15301(b)\n Staff Reference: Christopher Castruita, Project Manager\n Recommendation: Approve the Plans and Specifications for the Treatment Tower No. 3 and 4 Booster\n Pump Rehabilitation Project, award a contract to Layne Christensen Company for the rehabilitation of\n Treatment Tower No 3 and 4 Booster Pumps in an amount not to exceed $44,039.99; authorize the City\n Manager or designee to approve contract change orders not to exceed $4,400.00; find that the Project is\n categorically exempt from CEQA review; and authorize the City Manager to execute the necessary\n documents in a form approved by the City Attorney

CC-8 Agreement with Fifth Asset, Inc., dba DebtBook, in an Amount Not to Exceed $34,500.00 for\n Software Services related to Debt, Lease, and Subscription Management, for the Period Ending\n June 30, 2026\n Staff Reference: Rae Bowman, Deputy Administrative Services Director\n Recommendation: Approve the Agreement with DebtBook, in an amount not to exceed $34,500 for\n software services related to debt, lease, and subscription management, for the period ending June 30,\n 2026, and authorize the City Manager to execute the necessary documents in a form approved by the\n City Attorney

CC-9 Memorandum of Understanding with Monrovia Unified School District Related to the School\n Resources Officer (SRO) Program for the Period Ending June 30, 2026\n Staff Reference: Alan Sanvictores, Chief of Police\n Recommendation: Approve an Memorandum of Understanding between the City of Monrovia and the\n Monrovia Unified School District related to the School Resources Officer (SRO) Program for the period\n ending June 30, 2026, and authorize the City Manager to execute the necessary documents in a form\n approved by the City Attorney

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS