Monrovia — 2023-07-18

RCM-1 City Council Directives Update\n Staff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-10 Support Services Agreement with Monrovia Chamber of Commerce for the Period Ending June 30,\n 2025 in an Amount Not to Exceed $55,000.00 per Fiscal Year, with Two (2) One-Year Options to\n Extend\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Approve a Support Services Agreement with Monrovia Chamber of Commerce in an\n Amount not to Exceed $55,000.00 per fiscal year for the period ending June 30, 2025, with two (2) one-\n year options to extend, and authorize the City Manager to execute the necessary documents in a form\n approved by the City Attorney

CC-11 Land and Water Conservation Fund Grant Application for Recreation Park Renovation Project;\n Resolution No. 2023-35\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Adopt Resolution No. 2023-35

CC-12 Lease Agreement with New Cingular Wireless PCS, LLC, dba AT&T/Smartlink, for the\n Installation and Use of a Wireless Telecommunications Facility at the City’s Norumbega Water\n Reservoir Property; Find That Approval is Exempt From CEQA Review Under CEQA Guidelines\n Sections 15303 and 15311\n Staff Reference: Lauren Vasquez, Assistant City Manager\n Recommendation: Approve the lease agreement with New Cingular Wireless PCS, LLC, dba\n AT&T/Smartlink, for the installation and use of a wireless telecommunications facility at the City’s\n Norumbega Water Reservoir property, and authorize the City Manager or his designee to execute the\n necessary documents in a form approved by the City Attorney

CC-2 Payroll Nos. 13 and 14 in the Net Amounts of $863,200.15, and $743,482.20, Respectively, and\n Warrant Registers dated June 22, June 29, July 6, and July 13, 2023, in the Total Amounts of\n $2,131,144.92, $987,054.62, $673,671.65, and $451,625.38, Respectively\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve Payroll Nos. 13 and 14 in the net amounts of $863,200.15, and $743,482.20,\n Respectively and Warrant Registers dated June 22, June 29, July 6, and July 13, 2023, in the total\n amounts of $2,131,144.92, $987,054.62, $673,671.65, and $451,625.38, respectively

CC-3 Amendment No. 5 to the Agreement with Mountainside Communion - A Church of the Nazarene\n dated August 1, 2018, to extend the City’s Support of the Housing Displacement Response\n Program for the Period Ending June 30, 2025, in an Amount Not to Exceed $60,000.00 Annually\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve Amendment No. 5 to the Agreement with Mountainside Communion - A\n Church of the Nazarene dated August 1, 2018, in an amount not to Exceed $60,000.00 annually for\n continued support of the Housing Displacement Response Program for the period ending June 30, 2025\n and authorize the City Manager to execute the necessary documents in a form approved by the City\n Attorney

CC-4 Purchase of Materials from Baker & Taylor Book Wholesaler for the Annual Library Collection\n Development in Fiscal Years 2023-2025 in an Amount Not to Exceed $45,000.00 per Fiscal Year\n and Find That This Negotiated Contract is Exempt From the City’s Bidding Requirements\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Find that negotiation instead of bidding best serves the City due to the specialized\n services and goods involved, and approve a purchase order with Baker & Taylor Book Wholesaler for\n Library materials in Fiscal Years 2023-2024 and 2024-2025 in an amount not to exceed $45,000.00 per\n fiscal year.

CC-5 Purchase of Circulation Materials from Ingram Content Group for the Annual Library Collection\n Development in Fiscal Years 2023-2025 in an Amount Not to Exceed $30,000.00 per Fiscal Year\n and Find That This Negotiated Contract is Exempt From the City’s Bidding Requirements\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Find that negotiation instead of bidding best serves the City due to the specialized\n services and goods involved, and approve a purchase order with Ingram Content Group for the Annual\n Library Collection Development in Fiscal Years 2023-2025 in an amount not to exceed $30,000 per\n fiscal year

CC-6 Amendment No. 3 to Memorandum of Agreement with the San Gabriel Valley Council of\n Governments dated October 5, 2021, and amended on September 6, 2022, Related to Participation\n in the Regional Food Recovery Program\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve Amendment No. 3 to the Memorandum of Agreement with the San Gabriel\n Valley Council of Governments dated October 5, 2021, and amended on September 6, 2022, related to\n participation in the Regional Food Recovery Program and authorize the City Manager to execute the\n necessary documents in a form approved by the City Attorney

CC-7 Consultant Services Agreement with RHA Landscape Architects-Planners, Inc., for Professional\n Design Services Related to Development of the Monrovia Pocket Park Project in an Amount Not\n to Exceed $81,600.00 and Approve a Contingency in an Amount Not to Exceed $3,400.00\n Staff Reference: Tina Cherry, Community Services Director\n Recommendation: Approve an Consultant Services Agreement with RHA Landscape Architects-\n Planners, Inc. for professional design services related to the Monrovia Pocket Park Project in an amount\n not to exceed $81,600.00, approve a contingency in an amount not to exceed $3,400.00, authorize an\n additional appropriation of $55,000.00 towards this project, and authorize the City Manager to execute\n the necessary documents in a form approved by the City Attorney

CC-8 Memorandum of Agreement with San Gabriel Valley Council of Governments for Participation in\n the SGV CARE Program for the Period Ending September 24, 2024\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Approve a Memorandum of Agreement with the San Gabriel Valley Council of\n Governments for Participation in the SGV CARE Program through September 30, 2024, with the\n option to extend, and authorize the City Manager to execute the necessary documents in a form\n approved by the City Attorney

CC-9 Proposed Position Modifications and updated Authorized Position Listing\n Staff Reference: Lauren Vasquez, Assistant City Manager\n Recommendation: Approve the proposed position modifications

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\n\nADMINISTRATIVE REPORTS - None

PH-1 Historic Landmark HL-163 and Mills Act Contract MA-152 for Property Located at 332 North\n Canyon Boulevard by Property Owners Paul Tran and Tera M. Perez; Resolution No. 2023-34; and\n Find that the Project is Categorically Exempt from Review Under California Environmental\n Quality Act (CEQA) Guidelines Section 15331\n Staff Reference: John Mayer, Senior Planner\n Recommendation: Adopt Resolution 2023-34

PH-2 Amendment to the Land Use Element of the Monrovia General Plan (GPA2023-0001) Creating\n and Adopting Development Guidelines for Planned Development – Area 28; Amendment to Title\n 17 (Zoning) of the Monrovia Municipal Code Adopting Zoning Amendment ZA2023-0001\n Changing the Zoning Designation for the Property at 508-512 South Ivy Avenue from RM 3500\n (Residential Medium Density) to PD-28 (Planned Development Area-28); Conditional Use\n Permits CUP2023-0003 and CUP2023-0004 to Allow the Adaptive Reuse of Two Residential\n Structures as a Small Historic Inn (Hotel) to Include the Sale of Alcoholic Beverages; by Jeff\n Godbold and Joshua Cain of Saxony Holdings, LLC; Introduction and First Reading of Ordinance\n No. 2023-03; Resolution No. 2023-25; and Find that the Project is Categorically Exempt from\n Review Under California Environmental Quality Act (CEQA) Guidelines Section 15331\n Staff Reference: Craig Jimenez, Director\n Recommendation: Adopt Resolution No. 2023-25 and introduce, waive further reading, and read by\n title only Ordinance No. 2023-03\n\n\nREPORTS OF CITY MANAGER AND STAFF