Monrovia — 2024-02-06

AR-1 Amendment to Monrovia Municipal Code Section 2.12.030 Related to City Council Compensation\nPursuant to SB 329, Second Reading of Ordinance No. 2024-02, and Elected City Clerk and City\nTreasurer Compensation, Resolution 2024-06\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Adopt Ordinance No. 2024-02 and adopt Resolution 2024-06

AR-2 Expenditure of Art in Public Places Funds in an Amount not to Exceed $19,500.00 for Installation\nof the Pat Ostrye Neighborhood Treasure Landmark by Joy Bushmeyer\nStaff Reference: Craig Jimenez, Director\nRecommendation: Authorize the expenditure in an amount not to exceed $19,500.00 from the Art in\nPublic Places fund for the installation of a Neighborhood Treasures Landmark recognizing Pat Ostrye,\nand authorize the City Manager to execute the necessary documents in a form approved by the City\nAttorney

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the January 16, 2024, Special and Regular Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the January 16, 2024, Special and Regular Meetings of the\nMonrovia City Council

CC-10 Amendment No. 1 to the Consultant Services Agreement with Michael Baker International, Inc.,\ndated November 7, 2023, to Extend Temporary Contract Planning Services Through the Period\nEnding April 30, 2024, in an Total Amount Not to Exceed $135,000, With One (1) Three-Month\nOption to Extend\nStaff Reference: Craig Jimenez, Director\nRecommendation: Approve an amendment to the agreement with Michael Baker International, Inc., to\nprovide temporary contract planning services in an amount not to exceed $135,000 for the period ending\nApril 30, 2024, with one (1) three-month option to extend, and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

CC-11 One-Year Time Extension on the Approval of Vesting Tentative Tract Map No. 82571 and\nConditional Use Permit CUP2019-0016 for the Consolidation of Thirteen Parcels into One (1) 3.30\nAcre Site and the Construction of the Arroyo at Monrovia Station Mixed-Use Development\nLocated at 202-238 West Evergreen Avenue; 1551 South Primrose Avenue; and 1610 South Magnolia\nAvenue; Resolution No. 2024-09, by Evergreen Investment Partners, LLC (Matt Waken)\nStaff Reference: Sheri Bermejo, Planning Manager\nRecommendation: Adopt Resolution No. 2024-09

CC-12 Task Order No. 31 Under the Current On-Call Consultant Services Agreement dated June 21, 2022,\nwith Stetson Engineers Inc., Related to the Design of PFAS and VOC Treatment for Expanded\nDesign Modifications Needs and Procurement Assistance in the Amount of $29,600.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve task order No. 31 with Stetson Engineers Inc. related to the design of PFAS\nand VOC treatment to include expanded design modifications needs and procurement assistance in the\namount of $29,600.00, and to authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-13 Fourth Amendment of the Lease and Operating Agreement dated July 1, 2018, with Community\nMedia of the Foothills to Extend the Term Through June 30, 2024, in an Amount Not to Exceed\n$95,000.00\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve the Fourth Amendment of the Lease and Operating Agreement dated July 1,\n2018, with Community Media of the Foothills to extend the term through June 30, 2024 at the\ncompensation rate of $15,833.34 per month, not to exceed $95,000.00 for the extended term, and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-14 Lease of LVT Portable D3 Camera Unit from LiveView Technologies (LVT) in an Amount not to\nExceed $30,600.00\nStaff Reference: Heath Harvey, Police Captain\nRecommendation: Approve a one-year lease of the LVT Portable D3 Camera Unit from Light View\nTechnologies in the amount of $30,600.00, and authorize the City Manager to execute the necessary\ndocuments in a form approved by the City Attorney

CC-2 Payroll Nos. 2 and 3 in the Net Amount of $865,244.12, and $804,021.37, Respectively, and Warrant\nRegisters dated January 18, January 25, and February 1, 2024, in the Total Amounts of $1,394,223.94,\n$1,233,598.96, and $ 301,873.39, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll Nos. 2 and 3 in the net amount of $865,244.12 and $804,021.37,\nrespectively, and Warrant Registers dated January 18, January 25, and February 1, 2024, in the total\namounts of $1,394,223.94, $1,233,598.96, and $ 301,873.39 respectively

CC-3 Adoption of Updated Conflict of Interest Code to Include Positions that must be Designated,\nResolution No. 2024-07\nStaff Reference: Alice D. Atkins, City Clerk\nRecommendation: Adopt Resolution No. 2024-07

CC-4 Award of Contract to Landscape Structures Inc., for the Rotary Park Playground Renovation\nProject in an Amount Not to Exceed $432,112.37; Approval of a Contingency Amount not to Exceed\n$43,000.00; for a total Project Budget in an Amount not to Exceed $475,112.37; and Find the Project\nis Categorically Exempt from Review Under California Environmental Quality Act\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Award a contract to Landscape Structures Inc., for the Rotary Park Playground\nRenovation Project in an amount not to exceed $432,112.37; approve a contingency amount not to exceed\n$43,000.00; for a total Project Budget in an Amount not to Exceed $475,112.37; find the Project is\ncategorically exempt from review under California Environmental Quality Act, and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney.

CC-5 Agreement with Managed Career Solutions, SPC, under the Employment Development Department\nand the National Dislocated Workers Grant, for Trail Maintenance in Canyon Park and the Hillside\nWilderness Preserve for the Period Ending December 31, 2024\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve the Agreement with Managed Career Solutions, SPC, for the period ending\nDecember 31, 2024, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-6 Acceptance of Work, Filing Notice of Completion, and Release Retention Funds to Pro Services\nGeneral Contractors for the Patch and Reseal of the Playground Surface at Library Park\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Accept the work of Pro Services General Contractors for the Patch and Reseal of the\nPlayground Surface at Library Park, authorize the City Clerk to file the Notice of Completion, and direct\nstaff to release retained funds in accordance with the contract provisions and applicable law

CC-7 Consultant Services Agreement with Perkins Eastman Architects, D.P.C., for Professional Design\nServices Related to the Monrovia Community Center Renovation Project in an Amount Not to\nExceed $1,878,000; and Approve a Contingency in an Amount Not to Exceed $187,800\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve a Consultant Services Agreement with Perkins Eastman for the professional\ndesign services of plans, specifications, and construction estimates for the Monrovia Community Center\nRenovation Project in an amount not to exceed $1,878,000.00; approve a contingency in an amount not\nto exceed $187,000.00; and authorize an appropriation of $2,065,800.00 from the CIP Fund towards this\nproject, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-8 2022-2023 California Public Library Survey Annual Report\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Receive and file the 2022-2023 California Public Library Survey annual report

CC-9 Subrecipient Agreement between the County of Los Angeles and the City of Monrovia for\nAcceptance of 2022 State Homeland Security Grant Program Funds in the Amount of $50,000.00\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Approve the Subrecipient Agreement between Los Angeles County and the City of\nMonrovia related to the 2022 State Homeland Security Grant Program funds in the amount of $50,000.00,\nand authorize the City Manager or his designee to accept and expend any additional 2022 SHGP funds\nthat may become available and execute the necessary documents

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Continued from January 16, 2024, Proposed 50th Year (Fiscal Year 2024-2025) Community\nDevelopment Block Grant (CDBG) Programs; Resolution No. 2024-02\nStaff Reference: Craig Jimenez, Director\nRecommendation: Adopt Resolution No. 2024-02

PH-2 Amendments to Title 2 (Administration and Personnel) and Title 17 (Zoning) of the Monrovia\nMunicipal Code to Streamline the Review of Multiple-family Residential Development in the\nMultiple-Family Residential and Neighborhood Commercial Zones; Introduction and First\nReading of Ordinance No. 2024-01\nStaff Reference: John Mayer, Senior Planner\nRecommendation: Introduce, waive further reading, and read by title only Ordinance No. 2024-01\nREPORTS OF CITY MANAGER AND STAFF