Monrovia — 2024-02-20

AR-1 Fiscal Year 2022-2023 Annual Comprehensive Financial Report\n Staff Reference: Rae Bowman, Deputy Administrative Services Director\n Recommendation: Receive and file the Fiscal Year 2022-23 Annual Comprehensive Financial Report

AR-2 Fiscal Year 2023-2024 Budget Update, Resolution No. 2024-11\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Adopt Resolution No. 2024-11

AR-3 Rescinding the Implementation of Phase II of the Water Conservation Plan, Enforcement Plan, and\n Excess Usage Penalty Surcharge; Adoption of Resolution No. 2024-14\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Adopt Resolution No. 2024-14

AR-4 Amendment to Chapter 15.04 (Codes Adopted) of Title 15 (Buildings and Construction) of the\n Monrovia Municipal Code Related to Permit and Plan Check Expirations and Extensions;\n Introduction and First Reading of Ordinance No. 2024-03\n Staff Reference: Greg Boyajian, Building & Safety Division Manager\n Recommendation: Introduce, waive further reading, and read by title only Ordinance No. 2024-03

RCM-1 City Council Directives Update\n Staff Reference: Dylan Feik, City Manager

RCM-2 March 5, 2024 Election Update\n Staff Reference: Alice D. Atkins, City Clerk

RCM-3 2024 Concerts in the Park Program Update\n Staff Reference: Tina Cherry, Community Services Director\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the February 6, 2024, Special and Regular Meetings of the Monrovia City\n Council\n Staff Reference: Alice Atkins, City Clerk\n Recommendation: Adopt the Minutes of the February 6, 2024, Special and Regular Meetings of the\n Monrovia City Council

CC-2 Payroll No. 4 in the Net Amount of $844,796.82, and Warrant Registers dated February 8 and\n February 15, 2024, in the Total Amounts of $1,328,953.22, and $1,216,216.91, Respectively\n Staff Reference: Buffy Bullis, Administrative Services Director\n Recommendation: Approve Payroll No. 4 in the net amount of $844,796.82, and Warrant Registers dated\n February 8 and February 15, 2024, in the total amounts of $1,328,953.22, and $1,216,216.91 respectively

CC-3 Destruction of Certain Departmental Records; Resolution No. 2024-12\n Staff Reference: Alice D. Atkins, City Clerk\n Recommendation: Adopt Resolution No. 2024-12

CC-4 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain\n Storm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2024-13\n Staff Reference: Dylan Feik, City Manager\n Recommendation: Adopt Resolution No. 2024-13

CC-5 Acceptance of Work, Filing Notice of Completion, and Release Retention Funds to General Pump\n Company for the Well No. 3 Rehabilitation Project, Project #G-951\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Accept the work of General Pump Company for the Well No. 3 Rehabilitation Project,\n Project #G-951, authorize the City Clerk to file the Notice of Completion, and direct staff to release\n retained funds in accordance with the contract provisions and applicable law

CC-6 Consultant Services Agreement with West Coast Arborists, Inc. for South Monrovia Tree Planting\n Plan – Phase II Project in an amount not to exceed $75,000.00 for Fiscal Year 2023-2024\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve a Consultant Services Agreement with West Coast Arborists, Inc., for the\n South Monrovia Tree Planting Plan – Phase II Project in an amount not to exceed $75,000.00 for Fiscal\n Year 2023-2024, and authorize the City Manager to execute the necessary documents in a form approved\n by the City Attorney

CC-7 Consultant Services Agreement with Johnson Investigations Related to Employment Background\n Investigations for Prospective City Employees in an Amount Not to Exceed $45,000.00 per Fiscal\n Year for the Period Ending June 30, 2025\n Staff Reference: Heath Harvey, Captain\n Recommendation: Approve a Professional Services Agreement with Johnson Investigations in an amount\n not to exceed $45,000.00 per fiscal year for the period ending June 30, 2025, and authorize the City\n Manager to execute the necessary documents in a form approved by the City Attorney

CC-8 Award of Contract to DBX, Inc., for the Huntington Drive/Fifth Avenue (Monrovia Traffic Signals\n Project), Project C-3028, in an Amount Not to Exceed $1,904,008.00; Approve a Contingency\n Amount not to Exceed $190,400.00; Approve Task Order No. 1 with RKA, Inc., for Construction\n Management and Inspections services in an Amount Not to Exceed $79,750.00, Appropriate an\n Additional $350,158.00 in Road Maintenance and Rehabilitation Program Funds (RMRA – SB1) to\n Provide the Required Local Match for the Project; and Find the Project is Categorically Exempt\n from Review Under California Environmental Quality Act (CEQA) Guidelines Section 15301(e)\n Staff Reference: Alex Tachiki, Public Works Director\n Recommendation: Approve the Plans and Specifications for Project #C-3028; award a contract to DBX,\n Inc., for the Huntington Drive/5th Avenue (Monrovia Traffic Signals Project), Project No. C-3028, in an\n amount not to exceed $1,904,008.00; approve a contingency amount not to exceed $190,400.00; approve\n Task Order No. 1 with RKA Consultants, Inc., for construction management and inspection services in\n an amount not to exceed $79,750.00; appropriate an additional $350,158.00 in Road Maintenance and\n Rehabilitation Program Funds (RMRA – SB1) to provide the required local match for the Project, find\n the Project is Categorically Exempt from review under California Environmental Quality Act (CEQA)\n Guidelines Section 15301(c); and authorize the City Manager to execute the necessary documents in a\n form approved by the City Attorney

CC-9 Joint Tax Transfer Resolution for City of Monrovia Reorganization No. 2023-02 Related to\n Property at 923 10th Avenue, Arcadia; Resolution No. 2024-10\n Staff Reference: Craig Jimenez, Community Development Director\n Recommendation: Adopt Resolution No. 2024-10

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly\n (a) League of California Cities Mayors and Councilmembers Academy, January 24-26, 2024,\n Montery, California

RCC-4 Mayor Pro Tem Larry J. Spicer\n (a) League of California Cities Mayors and Councilmembers Academy, January 24-26, 2024,\n Montery, California

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS