Monrovia — 2024-03-19

AR-1 Award of Contract to Pokrajac Corporation for the Canyon Park Infrastructure Improvement\nProject, Project #G-961, in an Amount Not to Exceed $12,095,217.11, Approve a Contingency\nAmount Not to Exceed $1,209,521.71 Approve Task Order No.115 with Merrell Johnson Engineering,\nInc., for Construction Management and Inspection Services in an Amount Not to Exceed\n$2,086,424.95; and Find the Project is Categorically Exempt from Review under California\nEnvironmental Quality Act (CEQA) Guidelines Section(s) 15301, 15302, 15303, 15304, 15311\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Award a contract to Pokrajac Corporation for the Canyon Park Infrastructure\nImprovement Project, Project #G-961, in an amount not to exceed $12,095,217.11, approve a contingency\namount not to exceed $1,209,521.71, approve Task Order No.115 with Merrell Johnson Engineering, Inc.,,\nfor construction management and inspection services in an amount not to exceed $2,086,424.95; find the\nProject is Categorically Exempt from review under California Environmental Quality Act (CEQA)\nGuidelines Section(s) 15301, 15302, 15303, 15304, 15311; and authorize the City Manager to execute the\nnecessary documents in a form approved by the City Attorney

AR-2 Recognition of Outgoing City Councilmember Gloria Crudgington in Honor of Her Substantial\nPublic Service to the Community\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve renaming the City facility at 603 Cloverleaf Drive to “Crudgington Station”\nand authorize staff to install appropriate signage

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 Upcoming Boards and Commissions Terms\nStaff Reference: Alice Atkins, City Clerk\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the February 20, 2024, Special and Regular Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the February 20, 2024, Special and Regular Meetings of the\nMonrovia City Council

CC-10 Initiation of Proceedings for the Levy and Collection of Assessments and Ordering the Preparation\nof an Engineer’s Report for Fiscal Year 2024-2025 for the Citywide Lighting and Landscaping\nMaintenance District and the Park Maintenance District; Resolution Nos. 2024-18 and 2024-19\nStaff Reference: Rae Bowman, Deputy Director of Administrative Services\nRecommendation: Adopt Resolution No. 2024-18 and Resolution No. 2024-19

CC-11 Award of Contract to LRJ Construction for the CDBG Residential Rehabilitation Grant Program\nProject at 525 Hacienda Drive in an Amount Not to Exceed $28,640.00\nStaff Reference: Craig Jimenez, Community Development Director\nRecommendation: Award a contract to LRJ Construction for the CDBG Residential Rehabilitation\nGrant Program Project at 525 Hacienda Drive, find that the Project is categorically exempt from CEQA\nreview, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-12 Proposed Language Modifications to Side Letters of Agreement Related to Bereavement Leave\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the proposed language modification to the Side Letters of Agreement

CC-13 Consultant Services Agreement with EN Engineering, LLC, d/b/a ENTRUST Solutions Group to\nAssess Broadband Access and Availability in Monrovia in an Amount Not to Exceed $358,995.00\nfor the Period Ending June 29, 2025\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a Consultant Services Agreement with EN Engineering, LLC d/b/a\nENTRUST Solutions Group, to assess broadband access and availability in Monrovia in an amount not\nto exceed $358,995.00 for the period ending June 29, 2025, and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

CC-14 Parking Lease Agreement with Bethel A.M.E. Church for the Period ending October 31, 2030\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Parking Lease Agreement with Bethel A.M.E., for the period ending October\n31, 2030, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-2 Payroll No. 5 in the Net Amount of $822,030.01, and Warrant Registers dated February 22,\nFebruary 29, March 6, and March 14, 2024, in the Total Amounts of $363,320.42, $916,638.32,\n$157,470.42, and $789,451.61, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 5 in the net amount of $822,030.01, and Warrant Registers dated\nFebruary 22, February 29, March 6, and March 14, 2024, in the total amounts of $363,320.42, $916,638.32,\n$157,470.42, and $789,451.61, respectively

CC-3 Amending Chapter 15.04 (Codes Adopted) of the Monrovia Municipal Code Relating to Permit and\nPlan Check Expirations and Extensions, and Finding the Ordinance to be Exempt from the\nCalifornia Environmental Quality Act; Adoption of Ordinance No. 2024-03\nStaff Reference: Craig Jimenez, Community Development Director\nRecommendation: Adopt Ordinance No. 2024-03

CC-4 Proposed Position Modifications and updated Authorized Position Listing\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the proposed temporary over hire position at an estimated net cost of $16,315

CC-5 Destruction of Certain Departmental Records; Resolution No. 2024-20\nStaff Reference: Alice D. Atkins, City Clerk\nRecommendation: Adopt Resolution No. 2024-20

CC-6 Los Angeles County Metropolitan Transportation Authority Funding Agreement for Section 5310\nEnhanced Mobility of Seniors and Individuals with Disabilities Program\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Los Angeles County Metropolitan Transportation Authority Funding\nAgreement for Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-7 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to Pokrajac\nCorporation for the Canyon Park Repair Project\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Accept the work of Pokrajac Corporation for the Canyon Park Repairs Project,\nauthorize the City Clerk to file the Notice of Completion, and direct staff to release retained funds in\naccordance with the contract provisions and applicable law

CC-8 Consultant Services Agreements with Alta Planning + Design, Inc., Griffith Structures, KOA\nCorporation, Transtech Engineers, Inc., and Willdan Engineering for On-call Engineering Services\nfor the Period Ending February 28, 2027, and with Bucknam Infrastructure Group, Inc., for the\nperiod ending June 30, 2027\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Consultant Services Agreements for On-call Engineering Services with\nAlta Planning + Design, Inc., Griffith Structures, KOA Corporation, Transtech Engineers, Inc., and\nWilldan Engineering for the period ending February 28, 2027, and with Bucknam Infrastructure Group,\nInc., for the period ending June 30, 2027 , and authorize the City Manager to execute the necessary\ndocuments in a form approved by the City Attorney

CC-9 Annual Report on the Status of the General Plan; Receive and File\nStaff Reference: Sheri Bermejo, Deputy Director of Community Development\nRecommendation: Receive and file the Annual Report on the Status of the General Plan

RCC-1 Councilmember Gloria Crudgington

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Dr. Tamala Kelly

RCC-4 Mayor Pro Tem Larry J. Spicer

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Tentative Tract Map No. 084341 (TTM2024-0001) and Conditional Use Permit (CUP2024-0001)\nto Construct a Four-Unit, Two-Story, Detached Planned Unit Development (PUD) for Property\nLocated at 619 East Walnut Avenue in the RM3000/PUD (Residential Medium Density) Zone, by\nRichard Piña of Bowden Development, Inc., Applicant; Resolution No. 2024-15\nStaff Reference: John Mayer, Principal Planner\nRecommendation: Adopt Resolution No. 2024-15

PH-2 Proposed Adjustments for Sewer and Water Fees; Introduction and First Reading of Ordinance No.\n2024-04, and Adoption of Resolution No. 2024-16\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Introduce, waive further reading, and read by title only Ordinance No. 2024-04, and\nadopt Resolution No. 2024-16\nREPORTS OF CITY MANAGER AND STAFF