Monrovia — 2024-06-04

AR-1 Fiscal Year 2023-24 Budget Update, Resolution No. 2024-34; Fiscal Year 2023-24 Schedule of Fees\nand Charges Update, Resolution No. 2024-45\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Adopt Resolution Nos. 2024-34 and 2024-45

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 Summer Teen Programming Overview\nStaff Reference: Rebecca Sandoval, Recreation Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the May 21, 2024, Regular and Special Meetings of the Monrovia\nCity Council

CC-10 Ratification of Emergency Repairs to the Parking Garage Elevator Located at the Colorado\nCommons Parking Structure by Mitsubishi Electric US, Inc., in an Amount not to Exceed\n$77,000.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Ratify the emergency repairs of the parking garage elevator located at the Colorado\nCommons Parking Structure and authorize payment to Mitsubishi Electric US, Inc., in an amount not to\nexceed $77,000.00.

CC-11 Hazardous Fuels Reduction in the Hillside Wilderness Preserve (HWP) by California Conservation\nCorps (CCC) in an Amount Not to Exceed $200,000.00\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Approve the hazardous fuels reduction in the Hillside Wilderness Preserve by the\nCalifornia Conservation Corps in an amount not to exceed $200,000.00 and authorize the City Manager\nto execute the necessary documents in a form approved by the City Attorney

CC-12 Award of Contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning and CCTV\nProject, Project #G-967 in an Amount Not to Exceed $180,327.81; Approve a Contingency Amount\nNot to Exceed $18,000; Approve a Task Order with Merrell Johnson Engineering in an Amount not\nto Exceed $27,100 for Construction Management and Inspection Services\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Award a contract to Houston & Harris PCS, Inc., for the 2024 Sewer Line Cleaning\nand CCTV Project, Project #G-967 in an amount not to exceed $180,327.81; approve a contingency\namount not to exceed $18,000; approve a Task Order with Merrell Johnson Engineering in an amount not\nto exceed $27,100 for Construction Management and Inspection Services; and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney

CC-13 Award of Construction Contract with G.M. Sager Construction Co., Inc., for Permanent Asphalt\nRepair Services in an Amount Not to Exceed $72,000.00, and Approve a Contingency Amount Not\nto Exceed $7,200.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a construction contract with G.M. Sager Construction Co., Inc., for\npermanent asphalt repair services in an amount not to exceed $72,000.00; authorize a contingency\namount not to exceed $7,200.00; find the Project is categorically exempt from review under the California\nEnvironmental Quality Act, and authorize the City Manager to execute the necessary documents in a\nform approved by the City Attorney

CC-14 On-Call Contractor Services Agreements with Doty Bros. Construction Co. and McKinney\nConstruction for On-Call Water and Utility Maintenance and Operations Support for the Period\nEnding June 30, 2027, with Two (2) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the On-Call Contractor Services Agreements with Doty Bros. Construction\nCo. and McKinney Construction for on-call water and utility maintenance and operations support for\nthe period ending June 30, 2027, with two (2) one-year options to extend, and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney

CC-15 Purchase of Water Meters and Equipment from Western Water Works Supply Company in an\nAmount Not to Exceed $335,445.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the purchase of Water Meters and Equipment from Western Water Works\nSupply Company in an Amount Not to Exceed $335,445.00 and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

CC-16 Task Order with Bucknam Infrastructure Group, Inc., in an Amount not to Exceed $59,125 for a\nThree-Year Pavement Management Program; and Approve a Contingency Amount Not to Exceed\n$5,875.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a Task Order with Bucknam Infrastructure Group, Inc., in an amount not to\nexceed $59,125.00 for a Three-Year Pavement Management Program, approve a contingency amount not\nto exceed $5,875.00, and authorize the City Manager to execute the necessary documents

CC-2 Payroll No. 11 in the Net Amount of $821,431.29, and Warrant Registers dated May 23 and May 30,\n2024, in the Total Amounts of $839,415.72 and $164,918.59, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 11 in the net amount of $821,431.29, and Warrant Registers dated\nMay 23 and May 30, 2024, in the total amounts of $839,415.72 and $164,918.59, respectively

CC-3 Award of Contract for Publication of Legal Advertisements to Beacon Media, Inc., for the period\nending June 30, 2025\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Award a contract to Beacon Media, Inc., for the period ending June 30, 2025, and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-4 Cancellation of the August 20, 2024, Regular City Council Meeting\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Cancel the regular City Council meeting of August 20, 2024

CC-5 Agreement with All City Management Services Related to Crossing Guard Services in an Amount\nNot to Exceed $581,557.00 for the Period July 1, 2024, through June 30, 2027\nStaff Reference: Alan Sanvictores, Police Chief\nRecommendation: Find that the services are exempt from public bidding pursuant to Monrovia\nMunicipal Code Section 3.24.120(B) and approve the agreement with All City Management Services to\nprovide school crossing guard services in an amount not to exceed $581,557.00 for the period July 1, 2024,\nthrough June 30, 2027, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-6 Purchase of Three (3) 2024 Honda Pilot All Wheel Drive SUVs from Sierra Honda in the Amount\nof $145,413.00, and Purchase and Installation of New Emergency Equipment by Westcoast\nInstallations in an Amount Not to Exceed $24,300.00\nStaff Reference: Alan Sanvictores, Police Chief\nRecommendation: Approve the purchase of three (3) 2024 Honda Pilot All Wheel Drive SUV’s from\nSierra Honda, Monrovia and the emergency equipment and installation from West Coast Lights and Siren

CC-7 Annual Review and Renewal of The Monrovia Police Department’s Military Equipment Use Policy,\nin compliance with Assembly Bill 481, codified as Government Code Section 7071(e)(1).);\nResolution No. 2024-46\nStaff Reference: Alan Sanvictores, Police Chief\nRecommendation: Adopt Resolution No. 2024-46

CC-8 2024 All-America City Award Event and Competition; Receive and File\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Receive and file the report

CC-9 Modification and amendment to the State of California Department of Justice (DOJ) Tobacco Grant\nProgram, and Amendment No. 1 to the Consultant Service Agreement with Impact Community\nUnited, Inc., Dated March 21, 2023\nStaff Reference: Alan Sanvictores, Police Chief\nRecommendation: Accept the modification and amendment to the State of California Department of\nJustice (DOJ) Tobacco Grant Program, and approve Amendment No. 1 to the Consultant Services\nAgreement with Impact Community United dated March 21, 2023.

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer\n(a) CJPIA Elected Officials Summit, May 14-16, 2024; Huntington Beach, CA\n(b) Neighborhoods USA (NUSA) Conference, May 22-25, 2024; Lubbock, TX

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS