Monrovia — 2024-07-16

AR-1 Fiscal Year 2024-25 Schedule of Fees and Charges, Resolution No. 2024-53\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Adopt Resolution No. 2024-53

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the July 2, 2024, Regular and Special Meetings of the Monrovia City Council\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the July 2, 2024, Regular and Special Meetings

CC-10 Award of Construction Contract to Layne Christensen Company for Well No. 4 Motor and Stand\nReplacement in the Amount of $62,059.32; Approve a Contingency Amount Not to Exceed\n$6,205.93; and Find the Project is Categorically Exempt from Review Under California\nEnvironmental Quality Act (CEQA) Guidelines Section 15301(d)\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a construction contract with Layne Christensen Company for Well No. 4\nmotor and stand replacement in an amount not to exceed $62,059.32; approve a contingency amount not\nto exceed $6,205.93, find the project is Categorically Exempt from review under California\nEnvironmental Quality Act (CEQA) guidelines section 15301(d), and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-11 Agreement with Foothill Communications, Inc., Related to Service and Maintenance of Dispatch\nConsoles, Handheld Portable Radios, and Mobile Radio Equipment for the Period Ending June 30,\n2027, in Amount Not to Exceed $35,000.00 Annually\nStaff Reference: Alan Sanvictores, Police Chief\nRecommendation: Approve the agreement with Foothill Communications, Inc., related to service and\nmaintenance of dispatch consoles, handheld portable radios, and mobile radio equipment for the period\nending June 30, 2027, in an amount not to exceed $35,000 annually, and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-12 Fifth Amendment of the Lease and Operating Agreement dated July 1, 2018, with Community Media\nof the Foothills to Extend the Term Through December 31, 2024, in an Amount Not to Exceed\n$120,000.00\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve the Fifth Amendment of the Lease and Operating Agreement dated July 1,\n2018, with Community Media of the Foothills to extend the term through December 31, 2024 at the\ncompensation rate of $15,833.34 per month and a legal review reimbursement amount not to exceed\n$25,000, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-2 Payroll No. 14 in the Net Amount of $867,080.50, and Warrant Registers dated July 3 and July 11,\n2024, in the Total Amounts of $619,132.07 and $636,459.16, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 14 in the net amount of $867,080.50, and Warrant Registers\ndated July 3 and July 11, 2024, in the total amounts of $619,132.07 and $636,459.16, respectively

CC-3 Destruction of Certain Departmental Records; Resolution No. 2024-54\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt Resolution No. 2024-54

CC-4 Parking Lease Agreement with United Methodist Church of Monrovia in an Amount Not to Exceed\n$11,129.04 Annually for the Period Ending June 30, 2025, with Two (2) One-Year Options to Extend\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the Parking Lease Agreement with Monrovia United Methodist Church in\nan amount not to exceed $11,129.04 annually for the period ending June 30, 2025, with two (2) one-year\noptions to extend, and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-5 Consultant Services Agreement with Innovative Light Designs for Holiday Tree Light Installation\nin Library Park and Annual Maintenance of the White Tree Lights in the 100-600 Blocks of Myrtle\nAvenue in an Amount Not to Exceed $35,522.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve an agreement with Innovative Light Designs for holiday tree light\ninstallation in Library Park and annual maintenance of the white tree lights in the 100 – 600 blocks of\nMyrtle Avenue in Old Town Monrovia in an amount not to exceed $35,522.00; find that the negotiated\ncontract with ILD is exempt from the City’s bidding requirements under Monrovia Municipal Code\nSection 3.24.120(A)(3), and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-6 Purchase of Advanced Metering Interface Communications Equipment from Zenner USA in an\nAmount Not to Exceed $294,300.76\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the purchase of Advanced Metering Interface Equipment from Zenner USA\nin an Amount Not to Exceed $294,300.76, find that the purchase of specialized equipment that must\nmatch the existing system is exempt from a formal procurement process under Monrovia Municipal Code\nSection 3.24.120(A)(3), and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney

CC-7 Amendment No. 2 to the Consultant Services Agreement with Eurofins Eaton Analytical, LLC,\ndated June 20, 2023, for Water Quality Analysis and Reporting Services, Extending the Term\nthrough June 30, 2025, in an Amount Not to Exceed $225,000.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Amendment No. 2 to the Consultant Services Agreement with Eurofins\nEaton Analytical, LLC, dated June 20, 2023, for Water Quality Analysis and Reporting Services,\nextending the term through June 30, 2025, in an amount not to exceed $225,000.00, and authorize the\nCity Manager to execute the necessary documents in a form approved by the City Attorney

CC-8 Contractor Services Agreement with Air-Tro, Inc., for Maintenance and Emergency Repairs of\nHeating, Ventilation, and Air Conditioning (HVAC) Systems at City Facilities for the Period\nEnding June 30, 2027, with Two (2) One-Year Options to Extend, in an Amount Not to Exceed\n$424,374.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Contractor Services Agreement with Air-Tro, Inc., for HVAC\nMaintenance and Emergency Repair Services for the period ending June 30, 2027, with two (2) one-year\noptions to extend in an amount not to exceed $424,374.00, and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

CC-9 Contractor Services Agreements with G.M. Sager Construction Co., Inc., and Mission Paving and\nSealing, Inc., for On-Call Asphalt and Concrete Repair Services for the Period Ending June 30, 2026\nwith Three (3) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve a Contractor Services Agreements with G.M. Sager Construction Co., Inc.,\nand Mission Paving and Sealing, Inc., for on-call asphalt and concrete repair services for the period ending\nin June 30, 2026 with three (3) one-year options to extend, and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Historic Landmark HL-166, Historic Landmark HL-167, and Mills Act Contract MA-155 for\nProperty Located at 508 and 512 South Ivy Avenue by Property Owners Saxony Holdings, LLC\n(Joshua Cain & Jeffrey Godbold); Resolution Nos. 2024-50 and 2024-51; and Find that the Project\nis Categorically Exempt from Review Under California Environmental Quality Act (CEQA)\nGuidelines Section 15331\nStaff Reference: Craig Jimenez, Community Development Director\nRecommendation: Adopt Resolution No. 2024-50 and Resolution No. 2024-51\nREPORTS OF CITY MANAGER AND STAFF