Monrovia — 2025-03-18

AR-1 Multi-Year Lease and Operating Agreement with Community Media of the Foothills for the Period\nEnding June 30, 2028, in a Total Amount Not to Exceed $785,000 Plus CPI Increases, and an Annual\nContingency Amount of $5,200.00, for a Total Contingency Amount Not to Exceed $18,200.00 for\nAdditional Event Programming\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Approve a Multi-Year Lease and Operating Agreement with Community Media of the\nFoothills for the period ending June 30, 2028, in a total amount not to exceed $785,000 plus CPI increases,\nand an annual contingency amount of $5,200.00 for a total contingency in an amount not to exceed\n$18,200.00 for additional event programming and authorize the City Manager to execute the necessary\ndocuments in a form approved by the City Attorney

AR-2 Fiscal Year 2024-25 Budget Update, Resolution No. 2025-10\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Adopt Resolution No. 2025-10

AR-3 Further Discussion of Possible Local Campaign Finance Regulations Within the Existing State Law\nRegulatory Structure\nStaff Reference: Craig A. Steele, City Attorney\nRecommendation: Direction only

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 Lemon Avenue Reservoir Project\nStaff Reference: Dylan Feik, City Manager\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the March 4, 2025, Regular and Special Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the March 4, 2025, Regular and Special Meetings of the\nMonrovia City Council

CC-10 Contract with Bellfree Contractors, Inc., for Emergency Trail Restoration Repairs within the\nHillside Wilderness Preserve in an Amount Not to Exceed $40,715.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve the contract with Bellfree Contractors, Inc., for emergency trail restoration\nrepairs within the Hillside Wilderness Preserve in an amount not to exceed $40,715.00 and authorize\nthe City Manager to execute the necessary documents in a form approved by the City Attorney.

CC-11 Amendment No. 5 to the Consultant Services Agreement with Pacific Productions dated June 18,\n2019, Related to Professional Audio and Lighting Services, Extending the Term Through the for\nPeriod Ending June 30, 2027, in an Amount Not To Exceed $60,000.00 Per Fiscal Year\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 5 to the Consultant Services Agreement with Pacific\nProductions dated June 18, 2019, Related to Professional Audio and Lighting Services, extending the term\nthrough the period ending June 30, 2027 in an amount not to exceed $60,000.00 per fiscal year, and to\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-12 Construction Contract with Pacific Productions Related to Permanent Event Lighting Installation\nat the Station Square Bandshell in an Amount Not to Exceed $29,490.42\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve the Construction Contract with Pacific Productions Related to Permanent\nEvent Lighting Installation at the Station Square Bandshell in an Amount Not to Exceed $29,490.42, and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-2 Payroll No. 6 in the Net Amount of $793,380.30, and Warrant Registers dated March 6 and March\n13, 2025, in the Total Amounts of $1,409,431.76 and $401,825.48, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 6 in the net amount of $793,380.30, and Warrant Registers dated\nMarch 6 and March 13, 2025, in the total amounts of $1,409,431.76 and $401,825.48, respectively

CC-3 Reviewing and Extending the Proclamations of Local Emergency for the December 13, 2021, Rain\nStorm Event; and the Rain Storm Event Beginning on January 8, 2023; Resolution No. 2025-12\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Adopt Resolution No. 2025-12

CC-4 Reviewing and Extending the Proclamation of Local Emergency related to January 2025\nWindstorm and Critical Fire Event (Eaton Fire); Resolution No. 2025-13\nStaff Reference: Dylan Feik, City Manager\nRecommendation: Adopt Resolution No. 2025-13

CC-5 Destruction of Certain Departmental Records; Resolution No. 2025-11\nStaff Reference: Alice D. Atkins, City Clerk\nRecommendation: adopt Resolution No. 2025-11

CC-6 Task Order No. 1 under the On-Call Agreement with J&J Engineering & Computers, Inc., Dated\nJanuary 1, 2025, for the Upgrade of Remote Terminal Unit at the Ridgeside Booster Pump Station\nin an Amount Not to Exceed $68,450.00; Authorize a Contingency Amount Not to Exceed\n$6,845.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Task Order No. 1 under the Agreement with J&J Engineering &\nComputers, Inc., dated January 1, 2025, for the upgrade of Remote Terminal Unit at the Ridgeside\nBooster Pump Station in an amount not to exceed $68,450.00, authorize a contingency amount not to\nexceed $6,845.00; and authorize the City Manager to execute the necessary documents in a form\napproved by the City Attorney.

CC-7 Initiation of Proceedings for the Levy and Collection of Assessments and Ordering the Preparation\nof an Engineer’s Report for Fiscal Year 2025-2026 for the Citywide Lighting and Landscaping\nMaintenance District and the Park Maintenance District; Resolution Nos. 2025-14 and 2025-15\nStaff Reference: Rae Bowman, Administrative Services Deputy Director\nRecommendation: Adopt Resolution No. 2025-14 and Resolution No. 2025-15

CC-8 Consultant Services Agreement with Verdantas, Inc., for Materials Testing Services Related to the\nCommunity Center Renovation Project in an Amount not to exceed $24,800.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve a Consultant Services Agreement with Verdantas, Inc,. for Materials Testing\nServices Related to the Community Center Renovation Project in an Amount not to exceed $24,800.00,\ndirect staff to deduct the cost of the Verdantas agreement from the scope and budget of the Perkins\nEastman fee, and authorize the City Manager to execute the necessary documents in a form approved by\nthe City Attorney

CC-9 Phone System Redundancy Project with Protel Communications, Inc. DBA Protelesis Corporation\nto add an Additional Amount Not to Exceed $5,000.00, for Total Fiscal Year 2024-2025\nExpenditures in an Amount Not to Exceed $26,500.00\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the Phone System Redundancy Project with Protel Communications, Inc.,\nDBA Protelesis Corporation to add an additional amount not to exceed $5,000 for total FY 2024-2025\nexpenditures in an amount not to exceed $26,500.00

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS