Monrovia — 2025-05-06

AR-1 Fiscal Year 2023-2024 Annual Comprehensive Financial Report\nStaff Reference: Rae Bowman, Deputy Administrative Services Director\nRecommendation: Receive and file the Fiscal Year 2023-24 Annual Comprehensive Financial

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 San Gabriel Valley Mosquito and Vector Control District (SGVMVCD) Request for Letter of\nSupport Related to State Funding for Mosquito Control in Eaton Fire Impacted Communities\nStaff Reference: Dylan Feik, City Manager

RCM-3 City of Monrovia General Plan Annual Report\nStaff Reference: Sheri Bermejo, Community Development Director\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the April 15, 2025, Regular Meeting of the Monrovia City Council\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the April 15, 2025, Regular Meeting of the Monrovia City\nCouncil

CC-10 On-Call Consultant Services Agreement with Gibson Transportation Consulting, Inc., for Traffic\nEngineering Services for the Period ending June 30, 2028, with Two (2) One-Year Options to\nExtend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation:

CC-11 Award of Construction Contract to Robert Brkich Construction Corp. for the Fiscal Year 2024-\n2025 Valve Replacement Project in an Amount Not to Exceed $112,009.00; Approve a Contingency\nin an Amount Not to Exceed $11,200; and Find the Project is Categorically Exempt from CEQA\nReview\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Award a construction contract to Robert Brkich Construction Corp. for the Fiscal\nYear 2024-2025 Valve Replacement Project in an amount not to exceed $112,009.00; authorize a\ncontingency amount not to exceed $11,200.00; find the project is categorically exempt from CEQA review;\nand authorize the City Manager to execute the necessary documents in a form approved by the City\nAttorney

CC-12 Granting of Utility Easement to Southern California Edison for Property Located at Monrovia\nCanyon Park\nStaff Reference:\nRecommendation:

CC-13 Lease Agreement with Ricoh USA, Inc., for Twelve (12) Multifunction Copiers, Including\nMaintenance and Supplies, for the Period Ending June 30, 2030\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Approve the lease agreement with Ricoh USA, Inc. for twelve (12) multifunction\ncopiers, including ongoing maintenance and supplies, for the period ending June 30, 2030, and to\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney

CC-14 Annual Report on the Status of the General Plan; Receive and File\nStaff Reference: Sheri Bermejo, Community Development Director\nRecommendation: Receive and file the report.

CC-2 Payroll No. 9 in the Net Amount of $855,558.92, and Warrant Registers dated April 17 and April\n24, 2025, and May 1, 2025, in the Total Amounts of $262,622.82, $657,647.30, and $657,647.30,\nRespectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 9 in the net amount of $855,558.92, and Warrant Registers dated\nApril 17 and April 24, 2025, and May 1, 2025 in the total amounts of $262,622.82, $657,647.30, and\n$657,647.30, respectively

CC-3 Amendment to Chapter 8.04 of Title 8 of the Monrovia Municipal Code and Adopting by Reference\nAmended Division 1 of Title 8, and Title 11 of The County Of Los Angeles Code as the Health Code\nof The City of Monrovia; Adoption of Ordinance No. 2025-05\nStaff Reference: Craig Steele, City Attorney\nRecommendation: Adopt Ordinance No. 2025-05

CC-4 Amendment to Chapter 2.20 of Title 2 of the Monrovia Municipal Code, Relating to Limits on\nContributions to Candidates for City Elective Office; Adoption of Ordinance No. 2025-04\nStaff Reference: Craig Steele, City Attorney

Recommendation: Adopt Ordinance No. 2025-05 CC-5

CC-6 Change Order to the Contract with Pacific Productions Related to Permanent Event Light\nInstallation at the Station Square Bandshell in the Amount of $3,500, for a Total Revised Contract\nAmount Not to Exceed $32,990.42, Acceptance of Work, Filing Notice of Completion, and Release\nof Retention Funds\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve the change order with Pacific Productions related to Permanent Event Light\nInstallation at the Station Square Bandshell in the amount of $3,500, for a Total Revised Contract Amount\nNot to Exceed $32,990.42, accept the work of Pacific Productions for the Project, authorize the City\nClerk to file the Notice of Completion, direct staff to release retained funds at the legally appropriate\ntime, and authorize the City Manager to execute the necessary documents in a form approved by the City\nAttorney

CC-7 Memorandum of Agreement between the City of Monrovia, Monrovia Unified School District, and\nCentre Stage, Inc., for the 2025 Monrovia Days Community Festival\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve the Memorandum of Agreement with Monrovia Unified School District and\nCentre Stage, Inc., related to the 2025 Monrovia Days Community Festival and authorize the City\nManager to execute the necessary documents in a form approved by the City Attorney

CC-8 Amendment No. 1 to the Consultant Services Agreement with Dynamic Planning LLC., Dated\nDecember 6, 2022, for Preparation of a Local Hazardous Mitigation Plan Update, Increasing\nCompensation by an Amount Not to Exceed $9,000.00 for a Total Amount Not to Exceed\n$108,118.00, and Extending the Term through December 31, 2026; Approve a Contingency in an\nAmount Not to Exceed $1,882.00\nStaff Reference: Jeremy Sanchez, Fire Chief\nRecommendation: Approve Amendment No. 1 to the Consultant Services Agreement with Dynamic\nPlanning LLC., dated December 6, 2022, for preparation of a Local Hazardous Mitigation Plan update,\nfor preparation of a local Hazardous mitigation plan update, to increase compensation by an amount not\nto exceed $9,000.00 for a total amount not to exceed $108,118.00; extend the term through December 31,\n2026; approve a contingency in an amount not to exceed $1,882.00; and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

CC-9 Amendment No. 8 to the Consultant Services Agreement with The Sauce Creative Services dated\nJuly 1, 2018, Related to the Design and Production of the Monrovia Today and On-Call Design and\nPrinting Services for City Events and Programs, Increase Compensation by an Amount Not to\nExceed $19,975.00, for Total Contract Amount Not to Exceed $148,850.00; find that the negotiated\namendment is exempt from the City’s Purchasing requirements pursuant to Monrovia Municipal\nCode 3.24.120(A)(3)\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve amendment No. 8 to the Consultant Services Agreement with The Sauce\nCreative Services dated July 1, 2018 related to design and production of the Monrovia Today and on-call\ncreative design services, increasing compensation by an amount not to exceed $19,975.00, for total\ncontract amount not to exceed $148,850.00, find that the contract is exempt from the City’s purchasing\nrequirements under Monrovia Municipal Code 3.24.120(A)(3), and authorize the City Manager to\nexecute the necessary documents in a form approved by the City Attorney

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS