Monrovia — 2025-06-03

AR-1 Agreement with Pro Park, LLC, dba Empire Transportation, for the Continued Provision of\nAmericans with Disabilities Act (ADA)-Compliant Transportation as Part of the GoMonrovia\nProgram for Fiscal Years 2025-2026 through 2027-2028 in an Amount Not to Exceed $2,732,609.00\nwith Two (2) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve the Agreement with Pro Park, LLC, dba Empire Transportation, for the\nDisabilities Act (ADA)-compliant transportation as part of the GoMonrovia program for Fiscal Years\n2025-2026 through 2027-2028 in an amount not to exceed $2,732,609.00 with two (2) one-year options\nto extend, and authorize the City Manager to execute the necessary documents in a form approved by\nthe City Attorney

AR-2 Provide Authority for the City Manager to Enter into Contracts for Legal Services and Investigation\nServices for Confidential Personnel Matters\nStaff Reference: Craig A. Steele, City Attorney\nRecommendation: Introduce, waiver further reading of and read by title only Ordinance No. 2025-07

RCM-1 City Council Directives Update\nStaff Reference: Dylan Feik, City Manager

RCM-2 Appointment of Delegate and Alternate to San Gabriel Valley Council of Governments\n(“SGVCOG”) 2028 Olympic and Paralympic Games Committee\nStaff Reference: Dylan Feik, City Manager

RCM-3 SPOT Program Update\nStaff Reference: Tina Cherry, Community Services Director\nREPORTS OF CITY COUNCILMEMBERS AND SUB-COMMITTEES

CC-1 Unadopted Minutes of the May 20, 2025, Regular and Special Meetings of the Monrovia City\nCouncil\nStaff Reference: Alice Atkins, City Clerk\nRecommendation: Adopt the Minutes of the May 20, 2025, Regular and Special Meetings of the\nMonrovia City Council

CC-10 Installation of All-Way Stops at the Intersection of South Mayflower and West Lime Avenues, and\nthe Intersection of South Alta Vista and West Palm Avenues; Receive and File\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Receive and file the report

CC-11 Agreement with West Coast Arborists, Inc., for Tree Maintenance and Brush Clearance Services for\nthe Period Ending June 30, 2027, with Two (2) One-Year Options to Extend\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve an agreement with West Coast Arborists, Inc. for tree maintenance services\nin an annual amount not to exceed $412,563.00; and brush clearance services in an annual amount not to\nexceed $10,000.00, for the period ending June 30, 2027, with two (2) one-year options to extend, with an\nincrease of no more than the annual Common Labor Cost Index of Engineering News Record for the Los\nAngeles Area, not to exceed 6%, if extended., and authorize the City Manager to execute the necessary\ndocuments in a form approved by the City Attorney

CC-12 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to G.L.\nSchaeffler, Inc., dba Mountjoy Construction Co. for Emergency Repairs to the Monrovia Library\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Accept the work of G.L. Schaeffler, Inc., dba Mountjoy Construction Co. for the\nEmergency Repairs to the Monrovia Library, authorize the City Clerk to file the Notice of Completion,\nand direct staff to release retained funds in accordance with the contract provisions and applicable law

CC-13 Acceptance of Work, Filing Notice of Completion, and Release of Retention Funds to Pokrajac\nCorporation for Emergency Repairs to the Flood Control Channel Wall Adjacent to 346 Genoa\nStreet\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Accept the work of Pokrajac Corporatin for the Emergency Repairs to the Flood\nControl Channel Wall Adjacent to 346 Genoa Street, authorize the City Clerk to file the Notice of\nCompletion, and direct staff to release retained funds in accordance with the contract provisions and\napplicable law

CC-2 Payroll No. 11 in the Net Amount of $848,121.62, and Warrant Registers dated May 22 and May 29,\n2025, in the Total Amounts of $723,691.68 and $257,168.36, Respectively\nStaff Reference: Buffy Bullis, Administrative Services Director\nRecommendation: Approve Payroll No. 11 in the net amount of $848,121.62, and Warrant Registers dated\nMay 22 and May 29, 2025, in the total amounts of $723,691.68 and $257,168.36, Respectively\nTUESDAY, JUNE 3, 2025

CC-3 Memorandum of Agreement with San Gabriel Valley Council of Governments for Continued\nParticipation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV CARE)\nProgram for the Period Ending March 31, 2028\nStaff Reference: John Donchig, Police Captain\nRecommendation: Approve a Memorandum of Agreement with the San Gabriel Valley Council of\nGovernments for Participation in the San Gabriel Valley Crisis Assistance Response & Engagement (SGV\nCARE) Program through March 31, 2028, with the option to extend upon mutual agreement of both\nparties, and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-4 Master Services Agreement with CivicPlus in an Amount Not To Exceed $14,889.10 for the\nImplementation of Recreation Management Software for an Initial Term of Twelve (12) Months\nStaff Reference: Rebecca Sandoval, Recreation Manager\nRecommendation: Approve Master Services Agreement with CivicPlus in an amount not to exceed\n$14,889.10 for the Implementation of Recreation Management Software for the initial term of twelve (12)\nmonths and authorize the City Manager to execute the necessary documents in a form approved by the\nCity Attorney

CC-5 Amendment No. 2 to the Consultant Services Agreement dated August 1, 2023, with the Monrovia\nHistorical Society Related to the Monrovia Legacy 2.0 Project, to Extend the Term Through June\n30, 2026, in an Amount Not to Exceed $30,000.00, for a Total Project Expenditure of $90,000.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 2 to the Consultant Services Agreement dated August 1,\n2023, with the Monrovia Historical Society related to the Monrovia Legacy 2.0 Project, to extend the\nterm through June 30, 2026, in an amount not to exceed $30,000.00, for a total project expenditure of\n$90,000.00, and authorize the City Manager to execute the necessary documents in a form approved by\nthe City Attorney

CC-6 Amendment No. 3 to the Memorandum of Understanding (MOU) with Boys and Girls Club of the\nFoothills dated April 17, 2018, Related to the Recreational Based Summer Camp Program Extending\nthe Term through June 30, 2026, with an Additional Compensation Amount not to Exceed\n$23,100.00\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 3 to the Memorandum of Understanding with the Boys and\nGirls Club of the Foothills dated April 17, 2018, related to the Recreational Based Summer Camp Program,\nextending the term through June 30, 2026, with an additional compensation amount not to exceed\n$23,100.00, and authorize the City Manager to execute the necessary documents in a form approved by\nthe City Attorney

CC-7 Amendment No. 3 to the Facility Use Agreement dated June 11, 2020, with Volunteer Center of the\nSan Gabriel Valley for Use of 258 Square Feet of Space in the Monrovia Community Center, to\nExtend the Term Through June 30, 2026\nStaff Reference: Tina Cherry, Community Services Director\nRecommendation: Approve Amendment No. 3 to the Facility Use Agreement dated June 11, 2020, with\nthe Volunteer Center of San Gabriel Valley for the use of 258 square feet of space in the Monrovia\nCommunity Center, to extend the term through June 30, 2026, and authorize the City Manager to execute\nthe necessary documents in a form approved by the City Attorney

CC-8 Lease Agreements with Options for Learning for Land Use at Recreation Park and Rotary Park for\nthe Period Ending June 30, 2025, with Four (4) One-Year Extensions\nStaff Reference: Rebecca Sandoval, Recreation Manager\nRecommendation: Approve Lease Agreements with Options for Learning for Land Use at Recreation\nPark and Rotary Park for the Period Ending June 30, 2025, with Four (4) one-year extensions, and\nauthorize the City Manager to execute the necessary documents in a form approved by the City Attorney.\nTUESDAY, JUNE 3, 2025

CC-9 Task Order No. 2 under the On-Call Agreement with J&J Engineering & Computers, Inc., Dated\nJanuary 1, 2025, for the Emergency Upgrade of Remote Terminal Unit at the May Booster Pump\nStation in an Amount Not to Exceed $68,450.00; and Authorize a Contingency Amount Not to\nExceed $6,845.00\nStaff Reference: Alex Tachiki, Public Works Director\nRecommendation: Approve Task Order No. 2 under the Agreement with J&J Engineering & Computers,\nInc., dated January 1, 2025, for the emergency upgrade of Remote Terminal Unit at the May Booster Pump\nStation in an amount not to exceed $68,450.00, authorize a contingency amount not to exceed $6,845.00;\napprove a $65,295.00 budget amendment to the Fiscal Year 2024-2025 Water Budget; and authorize the\nCity Manager to execute the necessary documents in a form approved by the City Attorney

RCC-1 Councilmember Edward Belden

RCC-2 Councilmember Sergio P. Jiménez

RCC-3 Councilmember Larry J. Spicer

RCC-4 Mayor Pro Tem Dr. Tamala Kelly

RCC-5 Mayor Becky A. Shevlin\nADMINISTRATIVE REPORTS

PH-1 Amendment to Title 17 (Zoning) of the Monrovia Municipal Code, Adding Inclusionary Housing\nRequirements as Chapter 17.42 “Affordable Housing Requirements”; Introduction and First\nReading of Ordinance No. 2025-03\nStaff Reference: Sheri Bermejo, Community Development Director\nRecommendation: Introduce, read by title only, and waive further reading of Ordinance No. 2025 03

PH-2 Public Hearing Regarding Vacancy Levels and Recruitment and Retention Efforts Pursuant to\nAssembly Bill 2561/Government Code Section 3502.3; Receive and File\nStaff Reference: Lauren Vasquez, Assistant City Manager\nRecommendation: Receive and file the staff report\nREPORTS OF CITY MANAGER AND STAFF