Newport Beach — 2024-01-23

1. Minutes for the January 9, 2024 City Council Meeting\nWaive reading of subject minutes, approve as written, and order filed.\nMinutes

10. Fire Station Alerting System - Award of Contract No. 9446-1\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Approve the project documents and specifications;\nc) Award Contract No. 9446-1 to Pacific Coast Cabling, Inc. for the total bid price of\n$171,425.38, and authorize the Mayor and City Clerk to execute the contract; and\nd) Establish a contingency of $8,500 (approximately 5% of the bid) to cover the cost\nof unforeseen work not included in the original contract.\nStaff Report\nJanuary 23, 2024

11. Authorization for Michael Baker International to Complete Final Construction\nDocuments for the Balboa Island Street and Drainage Improvements (Project\nNo. 22R13)\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Authorize Michael Baker International to proceed with preparation of final\nconstruction documents, prepare permit applications, and provide construction\nservices (Tasks 3, 4 and 5) of the professional services agreement, Contract No.\n8846-1, previously approved by the City Council on July 26, 2022.\nStaff Report\nAttachment A - 7-26-22 Staff Report\nAttachment B - Agreement\nAttachment C - Recommended Preliminary Design\nAttachment D - Location Map

12. Award of On-Call Professional Services Agreements for Vessel Removal,\nStorage and Disposal Services to Pacific Towing, LLC and Perry’s Truck and\nEquipment Repair LLC\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve two separate On-Call Professional Services Agreements with Pacific\nTowing, LLC and Perry’s Truck and Equipment Repair LLC for vessel removal,\nstorage and disposal services at a not-to-exceed amount of $120,000 and\n$210,000, respectively, and authorize the Mayor and City Clerk to execute the\nagreements.\nStaff Report\nAttachment A - Pacific Towing LLC Agreement\nAttachment B - Perry's Truck and Equipment Repair LLC Agreement\nJanuary 23, 2024

13. Ground Emergency Medical Transport Intergovernmental Transfer Voluntary\nParticipation for Calendar Year 2024\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Approve the City of Newport Beach’s voluntary participation in the PP-GEMT-IGT\nprogram per AB 1705 for Calendar Year 2024 and authorize the City Manager to\nexecute the Public Provider Intergovernmental Transfer Program for Ground\nEmergency Medical Transportation Services Certification Forms and pay all\nnecessary invoices; and\nc) Approve Budget Amendment No. 24-045 increasing anticipated revenues in\n01040404-431027 by $1,159,970 and appropriating $210,882.69 in increased\nexpenditures in Account No. 01040404-821010 (PP-GEMT-IGT) for Fiscal Year\n2023-24 to make the first two estimated payments to the State under the\nPP-GEMT-IGT program for Calendar Year 2024.\nStaff Report\nAttachment A - Certification for CY 2024\nAttachment B - Department of Health Care Services Invoice\nAttachment C - Budget Amendment

14. Professional Services Agreement with RMG Communications for On-Call\nEducational and Informational Video Production\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve a Professional Services Agreement with RMG Communications for\nOn-Call Educational and Informational Video Production at a not-to-exceed amount\nof $330,000, and authorize the Mayor and City Clerk to execute the agreement.\nStaff Report\nAttachment A - Agreement\nJanuary 23, 2024\nMISCELLANEOUS

15. Planning Commission Agenda for the January 18, 2024 Meeting\nReceive and file.\nPlanning Commission Action Report & Tentative Schedule\nPlanning Commission Agenda

16. Financial Statement Audit Results and Related Communication for the Fiscal\nYear Ended June 30, 2023\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Receive and file.\nStaff Report\nAttachment A - Financial Report\nAttachment B - Audit Communications\nAttachment C - Report on Internal Control & Other Matters

17. Grants and Donations Report for the Quarter Ending December 31, 2023\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Receive and file.\nStaff Report

18. Biannual Update on Homeless Outreach Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Receive and file.\nStaff Report\nAttachment A - Data Report\nACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR\nTHOSE ITEMS REMOVED\nJanuary 23, 2024

2. Reading of Ordinances\nWaive reading in full of all ordinances under consideration, and direct the City Clerk\nto read by title only.\nJanuary 23, 2024\nORDINANCE FOR ADOPTION

3. Ordinance No. 2024-1: Amending Sections 17.35.030 (Bayward Location of\nPiers and Floats) and 17.35.060 (Balboa Island - Noncommercial Piers) of the\nNewport Beach Municipal Code and Repealing City Council Policy H-1\na) Find the adoption of this ordinance is not subject to the California Environmental\nQuality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines, California Code of Regulations, Title 14, Division 6, Chapter 3.\nAdditionally, find the introduction and adoption of this ordinance is exempt from\nCEQA environmental review pursuant to Sections 15301 (Existing Facilities) and\n15302 (Replacement or Reconstruction) of the CEQA Guidelines; and\nb) Conduct second reading and adopt Ordinance No. 2024-1, An Ordinance of the\nCity Council of the City of Newport Beach, California, Amending Sections\n17.35.030 (Bayward Location of Piers and Floats) and 17.35.060 (Balboa Island -\nNoncommercial Piers) of the Newport Beach Municipal Code and Repealing City\nCouncil Policy H-1.\nStaff Report\nAttachment A - Ordinance No. 2024-1\nRESOLUTIONS FOR ADOPTION

4. Resolution No. 2024-4: Supporting Submission of Grant Applications Under\nthe Orange County Transportation Authority Measure M2 Project V Program\nfor Local Transit Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Adopt Resolution No. 2024-4, A Resolution of the City Council of the City of\nNewport Beach, California, Authorizing and Approving submittal of Funding\nApplications to the Orange County Transportation Authority for Funding Under the\nProject V Community-Based Transit/Circulators Program.\nStaff Report\nAttachment A - Resolution No. 2024-4\nJanuary 23, 2024

5. Resolution No. 2024-5: Establishing the Ad Hoc Technology Implementation\nand Integration Committee\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Adopt Resolution No. 2024-5, A Resolution of the City Council of the City of\nNewport Beach, California, Creating the Ad Hoc Technology Implementation and\nIntegration Committee; and\nc) Confirm Mayor Will O’Neill’s appointments of Mayor O’Neill, Mayor Pro Tem Joe\nStapleton and Councilmember Lauren Kleiman to serve on the Ad Hoc Technology\nImplementation and Integration Committee .\nStaff Report\nAttachment A - Resolution No. 2024-5\nCONTRACTS AND AGREEMENTS

6. Bonita Creek Community Center Improvements - Award of Contract No.\n9333-1 (23F02)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(d), Class 1 (restoration or rehabilitation of deteriorated\nfacilities involving negligible or no expansion of existing use) of the CEQA\nGuidelines, because this project has no potential to have a significant effect on the\nenvironment;\nb) Approve the project plans and specifications;\nc) Award Contract No. 9333-1 to R Dependable Construction Inc. for the total bid\nprice of $489,860 for the FY 2023-2024 Bonita Creek Community Center\nImprovements, and authorize the Mayor and City Clerk to execute the contract; and\nd) Establish a contingency of $75,000 (approximately 15% of total bid) to cover the\ncost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map\nJanuary 23, 2024

7. Approval and Award of On-Call Maintenance/Repair Services Agreement with\nJoslin Mobile, Inc. for Vehicle Customization and Upfitting Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve an On-Call Maintenance/Repair Services Agreement with Joslin Mobile\nInc. for vehicle customization and upfitting services for a five -year term and a total\namount not-to-exceed $1,045,000, and authorize the Mayor and City Clerk to\nexecute the agreement.\nStaff Report\nAttachment A - Agreement

8. 29th Street Public Pier - Award of Contract No. 8821-2 (19H02)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301 (Existing Facilities) and Section 15302 (Replacement or\nReconstruction) of the CEQA Guidelines, because this project has no potential to\nhave a significant effect on the environment;\nb) Approve the project plans and specifications;\nc) Award Contract No. 8821-2 to Swift Slip Dock & Pier Builders, Inc. for the total\nbid price of $244,890 for the 29th Street Public Pier, and authorize the Mayor and\nCity Clerk to execute the contract; and\nd) Establish a contingency of $24,500 (approximately 10% of total bid) to cover the\ncost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map\nJanuary 23, 2024

9. East Coast Highway and San Miguel Drive Pavement Rehabilitation and\nEvening Canyon Road Drainage Improvements - Award of Contract No.\n8925-2 (23R11)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(c), Class 1 (maintenance of existing public facilities\ninvolving negligible or no expansion of use) of the CEQA Guidelines, because this\nproject has no potential to have a significant effect on the environment;\nb) Approve Budget Amendment No. 24-047 appropriating $27,600 in new revenue\nand expenditures from Orange County Sanitation District to Account Nos. 13501-\n431075-23R11 and 13501-980000-23R11, appropriating $1,079,359 in increased\nexpenditures in Account No. 12101-980000-23R11 from Gas Tax unappropriated\nfund balance, appropriating $390,765 in increased expenditures in Account No.\n12201-980000-23R11 from Measure M unappropriated fund balance, appropriating\n$79,905 in increased expenditures in Account No. 12601-980000-23R11, and\nappropriating $76,616 in increased expenditures in Account No. 13701-980000-\n23R11 from unappropriated PCH Relinquishment Funds fund balance;\nc) Approve the project plans and specifications;\nd) Award Contract No. 8925-2 to All American Asphalt for the total bid price of\n$5,493,934.50 for the East Coast Highway and San Miguel Drive Pavement\nRehabilitation and the Evening Canyon Road Drainage Improvements project, and\nauthorize the Mayor and City Clerk to execute the contract; and\ne) Establish a contingency of $550,000 (approximately 10% of total bid) to cover the\ncost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map - East Coast Highway and San Miguel Drive\nAttachment B - Location Map - Evening Canyon Road\nAttachment C - Budget Amendment