Newport Beach — 2024-07-09

1. Minutes for the June 25, 2024 City Council Meeting\nWaive reading of subject minutes, approve as written, and order filed.\nMinutes

10. Professional Services Agreement with Flock Group Inc. for Fixed-Location\nALPR Units and Related Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Approve a sole source procurement of fixed-location ALPR services from Flock\nGroup Inc.; and\nc) Approve a Professional Services Agreement with Flock Group Inc. of Atlanta,\nGeorgia, for ALPR installation and services at a not-to-exceed cost of $1,412,700,\nand authorize the Mayor and City Clerk to execute the Agreement.\nStaff Report\nAttachment A - Professional Services Agreement with Flock Group Inc.\nAttachment B - Sole Source Letter\nAttachment C - Flock Locations Overview Map\nMISCELLANEOUS

11. Appointment to the Building and Fire Board of Appeals\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Waive a portion of City Council Policy A-2; and\nc) Reappoint Saum Nour to a third term on the Building and Fire Board of Appeals.\nStaff Report\nAttachment A - Application\nACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR\nTHOSE ITEMS REMOVED

2. Reading of Ordinances\nWaive reading in full of all ordinances under consideration, and direct the City Clerk\nto read by title only.\nRESOLUTION FOR ADOPTION

3. Resolution No. 2024-44: Revising Certain Rents Within the Schedule of\nRents, Fines and Fees\na) Determine this this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Adopt Resolution No. 2024-44, A Resolution of the City of Newport Beach,\nCalifornia, Revising Certain Rents Within the Schedule of Rents, Fine and Fees.\nStaff Report\nAttachment A - Resolution No. 2024-44\nAttachment B - Rate Comparison\nJuly 9, 2024\nCONTRACTS AND AGREEMENTS

4. Newport Beach Police Station Video Surveillance System Replacement -\nAward of Contract No. 9500-1\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(a) (interior and exterior alterations involving such things\nas interior partitions, plumbing, and electrical conveyances) of the CEQA Guidelines,\nbecause this project has no potential to have a significant effect on the environment;\nb) Approve the project plans and specifications;\nc) Award Contract No. 9500-1 to Vector Resources Inc., DBA Vector USA for the\ntotal bid price of $318,370.44, and authorize the Mayor and City Clerk to execute the\ncontract; and\nd) Establish a contingency of $32,000 (approximately 10 percent of the total bid) to\ncover the cost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map

5. Approve a Professional Services Agreement with Chambers Group, Inc. to\nMonitor and Maintain the Balboa Peninsula Restoration Project, Contract No.\n8814-3\na) Find this project exempt from the California Environmental Quality Act (CEQA)\nrequirements pursuant to Sections 15250 of the CEQA Guidelines, as the plan\ndefined in the California Coastal Commission Consent Orders includes mitigation\nmeasures to minimize any significant adverse effect on the environment; and\nb) Approve a four-year professional services agreement with Chambers Group, Inc.\nfor a total not-to-exceed fee of $345,418, and authorize the Mayor and City Clerk to\nexecute the contract.\nStaff Report\nAttachment A - Professional Services Agreement\nAttachment B - Location Map\nJuly 9, 2024

6. Approve a Professional Services Agreement with Chambers Group, Inc. to\nMonitor and Maintain San Diego Creek Trash Interceptor Project\nLandscaping, Contract No. 7127\na) Find the requirement for environmental review under the California Environmental\nQuality Act (“CEQA”) is satisfied by the September 25, 2018 Council adoption of\nResolution No. 2018-67, A Resolution of the City Council of the City of Newport\nBeach, California, Adopting Mitigated Negative Declaration No. ND2018-002\n(SCH No. 2018081013) for the Newport Bay Water Wheel Project (PA2018-153),\na.k.a. San Diego Creek Trash Interceptor Project, including the Mitigation Monitoring\nand Reporting Plan prepared for San Diego Creek Trash Interceptor Project,\npursuant to the California Environmental Quality Act State CEQA Guidelines and City\nCouncil Policy K-3; and\nb) Approve a five-year professional services agreement with Chambers Group, Inc .\nfor a total not-to-exceed fee of $419,015.07, and authorize the Mayor and City Clerk\nto execute the contract.\nStaff Report\nAttachment A - Agreement\nAttachment B - Location Map

7. Award Professional Services Agreement for Inspection Services with Willdan\nEngineering and TKE Engineering Inc. for On-Call Public Works Inspection\nServices\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve a Professional Service Agreement for Inspection Services with both\nWilldan Engineering and TKE Engineering Inc. for On-Call Public Works Inspection\nServices for a three-year term and a total not-to-exceed amount of $150,000 per\ncontract, and authorize the Mayor and City Clerk to execute the agreement.\nStaff Report\nAttachment A - Willdan Engineering Agreement\nAttachment B - TKE Engineering Agreement\nJuly 9, 2024

8. Second Amendment to Lease with Secada Medical, LLC for Use of Suites\n470 and 485 at 1201 Dove Street\na) Find this project is exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301 (Existing facilities) and Section 15302 (Replacement or\nReconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14,\nChapter 3, because this project has no potential to have a significant effect on the\nenvironment; and\nb) Authorize the City Manager and City Clerk to execute the Second Amendment to\nLease between the City of Newport Beach and Secada Medical, LLC (dba Ventris\nMedical) for use of City Property, office space Suites 470 and 485 located at 1201\nDove Street, in a form substantially similar to the amendment attached to the staff\nreport.\nStaff Report\nAttachment A - Second Amendment to Lease\nAttachment B - Office Lease Agreement and First Amendment to Lease

9. Award of Contracts to Eide Bailly LLP and The Pun Group LLP for Internal\nAudit Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly;\nb) Authorize the Mayor and City Clerk to sign a five-year professional services\nagreement for on-call internal audit services for an amount not-to-exceed $750,000\nwith The Pun Group LLP; and\nc) Authorize the Mayor and City Clerk to sign a five-year professional services\nagreement for on-call internal audit services for an amount not-to-exceed $750,000\nwith Eide Bailly LLP, who employs two former employees that have separated from\nthe City within the past five years. City Council approval is requested pursuant to City\nCouncil Policy F-14 even though the former employees will not serve on the internal\naudit engagement.\nStaff Report\nAttachment A - Eide Bailly LLP Agreement\nAttachment B - The Pun Group LLP Agreement\nJuly 9, 2024