Newport Beach — 2025-04-15

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS\n (Government Code § 54956.8): 3 matters\n 1. Property: 3848 Campus Drive, Newport Beach, CA 92660 (Assessor Parcel\n Number 427-151-08).\n\n City Negotiators: Seimone Jurjis, Assistant City Manager and Lauren\n Whitlinger, Real Property Administrator.\n\n Negotiating Parties: John Saunders on behalf of 3848 Campus Drive LP.\n\n Under Negotiation: Instruction to City Negotiators regarding price and terms of\n payment.\n\n 2. Property: 4200 Campus Drive, Newport Beach, CA 92660 (Assessor Parcel\n Number 427-121-01).\n\n City Negotiators: Seimone Jurjis, Assistant City Manager and Lauren\n Whitlinger, Real Property Administrator.\n\n Negotiating Parties: Kavous Gitibin on behalf of 4200 Building LLC.\n\n Under Negotiation: Instruction to City Negotiators regarding price and terms of\n payment.\n\n 3. Property: 1400 Quail Street, Newport Beach, CA 92660\n\n City Negotiators: Seimone Jurjis, Assistant City Manager and Lauren\n Whitlinger, Real Property Administrator.\n\n Negotiating Parties: Angela Brand on behalf of Davenport Quail Partners, LLC\n\n Under Negotiation: Instruction to City Negotiators regarding price and terms of\n payment.\n\nB. CONFERENCE WITH LABOR NEGOTIATORS\n (Government Code § 54957.6): 1 matter\n Agency Designated Representatives: Grace K. Leung, City Manager, and\n Jonathan Holtzman, Esq., Negotiators.\n\n Employee Organizations: Association of Newport Beach Ocean Lifeguards\n (ANBOL); Newport Beach City Employees Association (NBCEA); Newport Beach\n Employees League (NBEL); Newport Beach Firefighters Association (NBFA);\n Newport Beach Fire Management Association (NBFMA); Newport Beach Lifeguard\n Management Association (NBLMA); Newport Beach Police Association (NBPA);\n Newport Beach Police Management Association (NBPMA); Newport Beach\n Professional and Technical Employees Association (NBPTEA); and Part Time\n Employees Association of Newport Beach (PTEANB).\n\n C. PUBLIC EMPLOYMENT - PERFORMANCE EVALUATION\n (Government Code § 54957(b)(1)): 3 matters\n Titles: Grace Leung, City Manager, Aaron Harp, City Attorney, and Leilani Brown,\n City Clerk.\n D. CONFERENCE WITH LABOR NEGOTIATORS\n (Government Code § 54957.6): 3 matters\n Agency Designated Representatives: Joe Stapleton, Mayor, and Lauren\n Kleiman, Mayor Pro Tem.\n\n Unrepresented Employees: Grace Leung, City Manager, Aaron Harp, City\n Attorney, and Leilani Brown, City Clerk.\n E. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\n (Government Code §54956.9(d)(1)): 1 matter\n Barbara Salvini v. City of Newport Beach\n Orange County Superior Court Case No. 30-2024-01442980-CU-OE-CJC

1. Minutes for the March 25, 2025 City Council Meeting\nWaive reading of subject minutes, approve as written, and order filed.\nMinutes

10. Professional Services Agreement with Carpi & Clay, Inc. for Federal\nAdvocacy Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve the Professional Services Agreement with Carpi & Clay, Inc. of\nWashington, D.C., for federal advocacy services for an initial one-year term, ending\nApril 15, 2026, with two, optional one-year extensions and a total not-to-exceed\namount of $343,800, and authorize the Mayor and City Clerk to execute the\nagreement.\nStaff Report\nAttachment A - Agreement\nApril 15, 2025

11. Approval of Professional Service Agreement with Bloc Films, LLC for Junior\nLifeguard Video Production Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve a Professional Services Agreement with Bloc Films LLC with a two-year\ninitial term, with three additional one-year extensions (for a total possible five-year\nterm), for a total not-to-exceed amount of $375,760, and authorize the Mayor and\nCity Clerk to execute the agreement.\nStaff Report\nAttachment A - Agreement\nACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR\nTHOSE ITEMS REMOVED

2. Reading of Ordinances\nWaive reading in full of all ordinances under consideration, and direct the City Clerk\nto read by title only.\nApril 15, 2025\nORDINANCE FOR ADOPTION

3. Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the Newport\nBeach Municipal Code Related to Timeframes for Completion of\nConstruction\na) Find this project statutorily exempt from the California Environmental Quality Act\n(CEQA) pursuant to Section 21080.17 of the Public Resource Code and Section\n15282(h) of the CEQA Guidelines, which states that the adoption of an ordinance\nregarding second units to implement the provisions of Sections 65852.1 and\n65852.2 of the Government Code are exempt from the requirements of CEQA; and\nb) Conduct second reading and adopt Ordinance No. 2025-5, An Ordinance of the\nCity of Council of the City of Newport Beach, California, Amending Section\n15.02.095 (Section 105.3.4) of the Newport Beach Municipal Code Related to\nTimeframes for Completion of Construction.\nStaff Report\nAttachment A - Ordinance No. 2025-5\nCONTRACTS AND AGREEMENTS

4. FY 2023-24 Traffic Signal Rehabilitation Project (Project No. 24T01) - Notice\nof Completion for Contract No. 9416-1\na) Accept the completed work and authorize the City Clerk to file a Notice of\nCompletion for the project.\nStaff Report\nAttachment A - Location Map\nApril 15, 2025

5. Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation - Award of\nContract No. 9749-1 (25F02)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California\nCode of Regulations, Title 14, Chapter 3, because this project has no potential to\nhave a significant effect on the environment;\nb) Approve the project plans and specifications;\nc) Find the bid submitted by EverFence Corporation to be non-responsive;\nd) Award Contract No. 9749-1 to Gold Coast Fence Inc., for the total bid price of\n$304,768 for the Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation, and\nauthorize the Mayor and City Clerk to execute the contract; and\ne) Establish a contingency of $30,500 (approximately 10% of total bid) to cover the\ncost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map

6. Slurry Seal Program FY 2024-25 - Award of Contract No. 9717-1 (25R04)\na) Find this project exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301(c), Class 1 (maintenance of existing public facilities\ninvolving negligible or no expansion of use) of the CEQA Guidelines, because this\nproject has no potential to have a significant effect on the environment;\nb) Approve the project plans and specifications;\nc) Award Contract No. 9717-1 to American Asphalt South, Inc. for the total bid price\nof $1,176,197 for the Slurry Seal Program FY 2024-25 project, and authorize the\nMayor and City Clerk to execute the contract; and\nd) Establish a contingency of $58,800 (approximately 5% of total bid) to cover the\ncost of unforeseen work not included in the original contract.\nStaff Report\nAttachment A - Location Map\nApril 15, 2025

7. Approval of Amendment No. Three to On-Call Maintenance and Repair\nServices Agreement with Ray Brian Carmody dba Carmody Construction\nCompany (C-8480-1A)\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve Amendment No. Three to On-Call Maintenance and Repair Services\nAgreement with Ray Brian Carmody dba Carmody Construction Company to\nincrease the not-to-exceed amount by $200,000 for a new not-to-exceed amount of\n$387,500, and authorize the Mayor and City Clerk to execute the amendments.\nStaff Report\nAttachment A - Agreement\nAttachment B - Amendment No. 1\nAttachment C - Amendment No. 2\nAttachment D - Amendment No. 3

8. Approval of Professional Services Agreement with Griffin Structures for Fire\nStation No. 1 / Balboa Branch Library Construction Management (Project\n23F12)\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve a Professional Services Agreement with Griffin Structures, Inc. for the\nFire Station No. 1 / Balboa Branch Library project construction management contract\nfor a total not-to-exceed amount of $1,220,750, and authorize the Mayor and City\nClerk to execute the agreement.\nStaff Report\nAttachment A - Location Map\nAttachment B - Professional Services Agreement\nApril 15, 2025

9. Approval of Professional Services Agreements with Anchor QEA, Inc.,\nDudek, and Moffatt & Nichol for On-Call Marine / Coastal Engineering and\nHarbor Related Services\na) Determine this action is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines\nbecause this action will not result in a physical change to the environment, directly or\nindirectly; and\nb) Approve Professional Services Agreements with Anchor QEA, Inc., Dudek, and\nMoffatt & Nichol with each agreement being for a term of five years and a total\nnot-to-exceed amount of $500,000, and authorize the Mayor and City Clerk to\nexecute the agreements.\nStaff Report\nAttachment A - Agreement with Anchor QEA, Inc.\nAttachment B - Agreement with Dudek\nAttachment C - Agreement with Moffatt & Nichol