Palos Verdes Estates — 2023-07-25

10. RECEIVE AND FILE STAFF’S PLAN FOR BRUSH CLEARANCE AND\nLANDSCAPING MAINTENANCE Recommendation: Receive and file staff’s\nplan for brush clearance and landscape maintenance.\nStaff Report

11. APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALOS VERDES ESTATES, CALIFORNIA, AWARDING A FIVE-YEAR\nCONTRACT (BASE AND ADDITIVE) WITH THE OPTION OF TWO ONE-\nYEAR EXTENSIONS TO BAY AREA TREE SPECIALISTS FOR CITYWIDE\nFIRE SAFETY WEED ABATEMENT IN THE AMOUNT OF $1,399,998 FOR\nFY 2023-24 THROUGH FY 2025-26 WITH CPI ADJUSTMENTS FOR FY\n2026-27 AND FY 2027-28; APPROPRIATE UNENCUMBERED PARKLANDS\n7/21/23, 12:59 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1093\nFUNDS (FUND 31) IN THE AMOUNT OF $105,674; $697,068 FROM\nASSIGNED – PARKLAND CAPITAL PROJECTS (FUND 01), AND $242,656\nFROM UNENCUMBERED GENERAL FUND BALANCE (FUND 01); AND\nAPPROVE ADDITIONAL EXPENDITURES NOT TO EXCEED 5% OF THE\nANNUAL CONTRACT AMOUNT, WHICH IS APPROXIMATELY $70,000, FOR\nA POSSIBLE COMPLETION BONUS; AND AUTHORIZE THE CITY\nMANAGER TO EXECUTE ALL CONTRACT DOCUMENTS\nRecommendation: Consider adoption of a Resolution No. R23-27 to: 1)\nAward a five-year contract (base and additive) with the option of two,\none-year extensions to Bay Area Tree Specialists (Contractor) for\nCitywide Fire Safety Weed Abatement in the amount of $1,399,998 for FY\n2023/24 through FY 2025-26 with CPI adjustments for FY 2026-27 and FY\n2027-28; and 2) Appropriate unencumbered Parklands Funds (Fund 31)\nin the amount of $105,674; $697,068 from Assigned – Parkland Capital\nProjects (Fund 01); and $242,656 from unencumbered General Fund\nBalance (Fund 01); and 3) Approve additional expenditures not to exceed\n5% of the annual contract amount, which is approximately $70,000, for a\npossible completion bonus; and 4) Authorize the City Manager to\nExecute all Contract Documents.\nStaff Report

12. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALOS\nVERDES ESTATES, CALIFORNIA, AWARDING A CONTRACT WITH WEST\nCOAST ARBORISTS, INC. IN THE AMOUNT OF $133,500 FOR\nPREPARATION OF A CITYWIDE TREE INVENTORY AND REPORT;\nAPPOPRIATE $183,750 IN UNENCUMBERED GENERAL FUND BALANCE\n(FUND 01); AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL\nCONTRACT DOCUMENTS AND APPROVE ADDITIONAL PROJECT\nEXPENDITURES NOT TO EXCEED $20,250, WHICH IS APPROXIMATELY\n15% OF THE CONTRACT AMOUNT\nRecommendation: Consider adoption of a Resolution R23-28 to: 1)\nAward a contract with West Coast Arborists, Inc., in the amount of\n$133,500 for preparation of a Citywide Tree Inventory and Report; and 2)\nAppropriate $183,750 in unencumbered General Fund Balance (Fund 01);\nand 3) Authorize the City Manager to execute all Contract Documents\nand Approve additional Project Expenditures not to exceed $20,250,\nwhich is approximately 15% of the contract amount.\nStaff Report

2. WARRANTS\nRecommendation: Review and Approve Warrant Register of July 25,\n2023.\nWarrants

4. APPROVE SPECIAL EVENT APPLICATION FOR THE PROVIDENCE\nTRINITYCARE HOSPICE FOUNDATION “LAYLA PAIGE AND FRIENDS’\nWALK FOR TRINITYKIDS CARE” SCHEDULED FOR SATURDAY,\nOCTOBER 7, 2023, FROM 7:00 A.M. TO 11:30 A.M.\n7/21/23, 12:59 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1093\nRecommendation: That the City Council make the following motion:\nApprove the Special Event Application allowing Providence TrinityCare\nHospice Foundation “Layla and Friends’ Walk for TrinityKids Care” to\ntake place in Palos Verdes Estates on October 7, 2023.\nStaff Report

5. APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALOS VERDES ESTATES, CALIFORNIA, APPROVING THE PLANS AND\nSPECIFICATIONS FOR THE FISCAL YEARL 2022-2023 STREET\nIMPROVEMENT PROJECT (PW-694-22); AWARD A CONSTRUCTION\nCONTRACT TO HARDY & HARPER, INC. IN THE AMOUNT OF $597,000;\nAPPROVE ADDITIONAL CONSTRUCTION EXPENDITURES NOT TO\nEXCEED 10% OF THE CONSTRUCTION CONTRACT AMOUNT ($59,700);\nAUTHORIZE THE CITY MANAGER TO EXECUTE ALL CONSTRUCTION\nDOCUMENTS; AND AUTHORIZE THE INTERIM CITY CLERK TO RECORD\nTHE NOTICE OF COMPLETION UPON ACCEPTANCE OF THE WORK BY\nTHE PUBLIC WORKS DIRECTOR\nRecommendation: Approve Resolution R23-25 to: 1) Approve the plans\nand specifications for the Fiscal Year (FY) 22/23 Street Improvements\nProject on Via Campesina, Via Rincon and Via Del Monte (City Project\nNo. PW-694-22); 2) Award of a construction contract to Hardy & Harper,\nInc. in the amount of $597,000; 3) Approve additional construction\nexpenditures not to exceed 10% of the construction contract amount or\n$59,700; 4) Authorize the City Manager to Execute all Contract\nDocuments; and 5) Authorize the Interim City Clerk to Record the Notice\nof Completion upon Acceptance of the Work by the Public Works\nDirector.\nStaff Report

6. APPROVE RESOLUTION R23-26 WAIVING CERTAIN PROVISIONS OF THE\nCITY’S PURCHASING PROCEDURES THRU OCTOBER 31, 2023 FOR THE\nSOLE PURPOSE OF PURCHASING FUEL FOR THE CITY’S FUELING\nSTATION STORAGE TANK\nRecommendation: Approve Resolution R23-26, waiving certain\nprovisions of the City’s Purchasing Procedures related to a one-time\npurchase of fuel for the City’s fueling station storage tank.\nStaff Report

7. APPROVE THE RECOMMENDATIONS OF THE TRAFFIC SAFETY\nCOMMITTEE DEVELOPED AT THE MAY 3, 2023 MEETING RELATING TO\nTRAFFIC IMPROVEMENTS AT THE INTERSECTIONS OF PALOS VERDES\nDRIVE WEST/VIA CORTA AND PALOS VERDES DRIVE WEST/PALOS\nVERDES DRIVE NORTH\n7/21/23, 12:59 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1093\nRecommendation: Approve the recommendations of the Traffic Safety\nCommittee relating to traffic improvements at the intersection of Palos\nVerdes Drive West/Via Corta, and Palos Verdes Drive West/Palos Verdes\nDrive North as follows: * Review existing feasibility analysis document\nand suggested alternatives. * Research/consider possible alternatives\nthat may not be included in the original analysis on the intersections\n(i.e., the improvements presented to the City Council on March 23, 2021,\netc.) and update/prepare exhibits to be used for presentations to the\nTraffic Safety Committee and City Council. * Review/update rough order\nof magnitude cost estimate for the various alternatives identified within\nthe report. * Coordinate funding opportunities on behalf of the City with\nMetro to confirm compliance of potential projects with available funding\nrequirements.\nStaff Report

8. APPROVE REQUEST BY PALOS VERDES TENNIS CLUB (PVTC) TO\nRENOVATE THE JUNIOR CLUBHOUSE; AND APPROVE PVTC’S UPDATED\nCAPITAL IMPROVEMENT FUND EXPENDITURES\nRecommendation: Approve renovation to the Junior Clubhouse at the\nPalos Verdes Tennis Club (PVTC) and approve the club’s updated Capital\nImprovement Plan.\nStaff Report

9. APPROVE A REQUEST BY THE PALOS VERDES TENNIS CLUB TO\nIMPROVE A PARKING AREA BETWEEN THE PALOS VERDES GOLF CLUB\nAND THE PALOS VERDES TENNIS CLUB\nRecommendation: Approve a request by the Palos Verdes Tennis Club to\nimprove a parking area between the Palos Verdes Golf Club and the\nPalos Verdes Tennis Club\nStaff Report