Palos Verdes Estates — 2023-11-14

1. CITY COUNCIL ACTION MINUTES\na) Regular Meeting of March 14, 2023\nRecommendation: Review and approve.\nMinutes

10. DONATION FROM RESIDENTS PATRICK THEODORA, KEVIN\nTHEODORA, DON EVANS AND CAMI EVANS FOR PURHCASE OF\nFIREARMS FOR THE PALOS VERDES ESTATES POLICE\nDEPARTMENT\nRecommendation: That the City Council accept a donation of\n$6,703.08 from residents Patrick Theodora, Kevin Theodora, Don\nEvans, and Cami Evans for the purchase of six new handguns\nwith red dot optics and accessories.\nStaff Report

11. SCHEDULE SPECIAL CITY COUNCIL MEETING FOR DECEMBER\n5, 2023\nRecommendation: Staff recommend that the City Council\nschedule a special City Council meeting for Tuesday, December\n5, 2023.\nStaff Report

12. 2024 PALOS VERDES TENNIS CLUB BUDGET\nRecommendation: Approve the proposed 2024 budget for the\nPalos Verdes Tennis Club.\nStaff Report

13. ADOPT A RESOLUTION (1) RATIFYING EMERGENCY CONTRACT\nTO PEARCE CONSTRUCTION AND MASONRY, INC. FOR STORM\nDRAIN REPAIR SERVICES IN THE AMOUNT OF $63,720; AND (2)\nAPPROPRIATE UNASSIGNED GENERAL FUND (FUND 01) IN THE\nAMOUNT OF $63,720\nRecommendation: That the City Council adopt a Resolution\nNo.R23-41 to: (1) Ratify the emergency contract to Pearce\nConstruction and Masonry, Inc. for emergency storm drain repair\nservices in the amount of $63,720; and (2) Appropriate\nUnassigned General Fund (Fund 01) in the amount of $63,720.\nStaff Report

14. APPROVE THE SUGGESTION FROM THE CALIFORNIA\nDEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT\nTO DEMONSTRATE PROGRESS TOWARDS COMPLIANCE WITH\nTHE CITY’S SIXTH CYCLE HOUSING ELEMENT BY SUBMITTING\nSECTIONS OF THE DOCUMENT THAT ARE NOT RELATED TO\nSITE SELECTION\nRecommendation: Per the recommendation of the California\nDepartment of Housing and Community Development (HCD),\nstaff recommends that the Council direct staff to submit a partial\ndraft of the sixth cycle Housing Element NOT related to site\nselection for HCD’s review and approval.\nStaff Report

15. ON-GOING LANDSCAPE MAINTENANCE\nRecommendation: That the City Council: (1) Waive certain\nprovisions of the City’s Purchasing Procedures; (2) Award a one-\nyear contract with the option of six, one-year extensions to\nBennett Landscaping (Contractor) for Citywide Landscape\nMaintenance in the amount of $1,506,746 for FY 2023-2024; (3)\nAppropriate unencumbered General Fund (Fund 01) in the\namount of $935,000; and (4) Authorize the City Manager to\nexecute all Contract Documents.\nStaff Report

16. CONSIDER THE PROPOSAL FROM BURKE, WILLIAMS &\nSORENSEN, LLP. FOR LEGAL SERVICES RELATING TO THE\nHOUSING ELEMENT AND PROVIDE DIRECTION TO STAFF\nRecommendation: Staff recommends that the City Council\nconsider the proposal from Burke, Williams & Sorensen, LLP for\nlegal services relating to the housing element and provide\ndirection to staff.\nStaff Report

17. LEGAL SERVICES AGREEMENT\nRecommendation: That the City Council Approve the updated\nLegal Services Agreement with Best, Best & Krieger (BBK).\nStaff Report

18. RECEIVE A REPORT ON INFORMATION TECHNOLOGY\nPROJECTS; CONSIDER CYBERSECURITY MEASURES\nIDENTIFIED BY THE VIRTUAL CHIEF INFORMATION SECURITY\nOFFICER; AND PROVIDE DIRECTION TO STAFF ON\nSUPPLEMENTAL INFORMATION TECHNOLOGY SERVICES\nRecommendation: Staff recommends that the City Council: (1)\nReceive a presentation from staff and contracted Information\nTechnology (IT) service provider, Forum Info Tech (FIT), (2)\nConsider the cybersecurity measures identified by the Virtual\nChief Information Security Officer (vCISO) Miller Kaplan, and (3)\nProvide direction to staff on supplemental services.\nStaff Report

19. CONSIDER AMENDING THE PROFESSIONAL SERVICES\nAGREEMENT WITH MV CHENG & ASSOCIATES TO PROVIDE\nSTAFFING FOR THE FINANCE DEPARTMENT\nRecommendation: Staff recommends that the City Council\namend the professional services agreement with MV Cheng &\nAssociates to increase the compensation amount for Fiscal Year\n2023-2024 from $70,000 to $97,000.\nStaff Report

2. WARRANTS\nRecommendation: Review and Approve Warrant Register of\nNovember 14, 2023.\nWarrants

20. RECEIVE AND FILE A REPORT ON THE APPROACH FOR THE\nDEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM\nAND PROVIDE FEEDBACK ON THE PRESENTED APPROACH\nRecommendation: That the City Council receive and file a report\non the approach for the development of the Capital Improvement\nProgram (CIP) and provide feedback on the presented approach.\nStaff Report

21. INTRODUCTION OF ORDINANCE NO. O23-762 AMENDING\nCHAPTER 18.50 WATER CONSERVATION LANDSCAPING OF\nTITLE 18 ZONING REGULATIONS OF THE PALOS VERDES\nMUNICIPAL CODE IN ITS ENTIRETY AND FINDING THE SAME\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY\nACT (CEQA)\nRecommendation: Staff recommends that the City Council: (1)\nIntroduce by Title Only and Waive Further Reading of Ordinance\nNo. O23-762 adopting the City of Palos Verdes Estates Safety\nElement; and (2) Set the public hearing and adoption for

3. SECOND READING AND ADOPTION OF THE CITY OF PALOS\nVERDES ESTATES GENERAL PLAN SAFETY ELEMENT AND\nFINDING THE SAME EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT (CEQA)\nRecommendation: That the City Council adopt Ordinance No.\nO23-761 entitled: AN ORDINANCE OF THE CITY COUNCIL OF\nTHE CITY OF PALOS VERDES ESTATES, CALIFORNIA\nADOPTING THE PALOS VERDES ESTATES GENERAL PLAN\nSAFETY ELEMENT AND FINDING THE SAME EXEMPT FROM\nTHE CALIFORNIA ENVIRONMENT QUALITY ACT (CEQA).\nStaff Report

4. ADOPT RESOLUTION R23-38 REVISING RESOLUTION R22-40\nCHANGING THE SALARY SCHEDULE FOR FISCAL YEAR 2023-\n2024 ADJUSTING THE SALARY OF THE CITY CLERK\nRecommendation: That the City Council adopt Resolution R23-\n38 revising Resolution R22-40 changing the salary schedule for\nfiscal year 2023-2024 to adjust the salary range of the city clerk.\nStaff Report

5. APPROVAL OF CONTRACT WITH CPS COMPLETE PAPERLESS\nSOLUTIONS FOR THE PURCHASE OF LASERFICHE CLOUD\nMUNICIPALITY SITE LICENSE\nRecommendation: That the City Council approve the\nprofessional services agreement with CPS Complete Paperless\nSolutions for the purchase of Laserfiche Cloud Municipality Site\nLicense Agreement and Questys Conversion.\nStaff Report

6. RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE PERIOD\nENDING JUNE 30, 2023 THROUGH JULY 31, 2023\nRecommendation: Staff recommends the City Council receive\nand file financial statements for the month ending June 30, 2023,\nand the month ending July 31, 2023.\nStaff Report

7. PARKLANDS COMMITTEE ACTION MINUTES OF THE JULY 13,\n2023 MEETING\nRecommendation: That the City Council approve the Parklands\nCommittee Action Minutes of the July 13, 2023, Meeting.\nStaff Report

8. CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA,\nAWARDING A ONE-YEAR CONTRACT WITH THE OPTION OF\nTWO ONE-YEAR EXTENSIONS TO MERRIMAC PETROLEUM,\nINC. DBA MERRIMAC ENERGY GROUP FOR CITY FUEL SUPPLY\nAND DELIVERY SERVICES; AND AUTHORIZE THE CITY\nMANAGER TO EXECUTE ALL CONTRACT DOCUMENTS\nRecommendation: That the City Council adopt the Resolution to:\n(1) Award a one-year contract with the option of two, one-year\nextensions to Merrimac Petroleum, Inc. dba Merrimac Energy\nGroup (Contractor) for City Fuel Supply and Delivery Services;\nand (2) Authorize the City Manager to execute all Contract\nDocuments.\nStaff Report

9. CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF PALOS VERDES ESTATES, CALIFORNIA,\nAWARDING A THREE-YEAR CONTRACT WITH THE OPTION OF\nTWO ONE-YEAR EXTENSIONS TO APS ENVIRONMENTAL, INC.\nFOR CITYWIDE CATCH BASIN MAINTENANCE SERVICES IN THE\nAMOUNT OF $221,977 FOR FY 2023/24; APPROPRIATE\nMEASURE W FUND (FUND 21) IN THE AMOUNT OF $66,177;\nAPPROVE ADDITIONAL CONTRACT EXPENDITURES NOT TO\nEXCEED 10% OF THE CONTRACT AMOUNT (APPROXIMATELY\n$22,200); AND AUTHORIZE THE CITY MANAGER TO EXECUTE\nALL CONTRACT DOCUMENTS\nRecommendation: That the City Council adopt Resolution R23-\n40 to: (1) Award a three-year contract with the option of two, one-\nyear extensions to APS Environmental, Inc. (Contractor) for\nCitywide Catch Basin Maintenance Services in the amount of\n$221,977 for FY 2023/24; (2) Appropriate Measure W Fund (Fund\n21) in the amount of $66,177; (3) Approve additional contract\nexpenditures not to exceed 10% of the contract amount\n(approximately $22,200); (4) Authorize the City Manager to\nExecute all Contract Documents.\nStaff Report