Palos Verdes Estates — 2024-10-08

10. CONSIDERATION AND PROPOSED APPROVAL OF RESOLUTIONS R24-\n54, R24-55, and R24-56 BETWEEN THE CITY OF PALOS VERDES\nESTATES AND THE PROFESSIONAL & SUPERVISORY, MANAGEMENT\nADMINISTRATION, AND SWORN POLICE MANAGEMENT GROUPS.\nAPPROVAL AND CREATION OF A DEPUTY CITY MANAGER POSITION.\nRecommendation: Staff recommends that the City Council consider the\nfollowing Resolutions concerning the City of Palos Verdes Estates and\nthe Sworn Police Management, Professional & Supervisory, and\nManagement Administration unrepresented employee groups.\nStaff Report

11. ADOPTION OF RESOLUTION TO AWARD A PROFESSIONAL SERVICES\nAGREEMENT TO NV5, INC. FOR THE DESIGN OF STRUCTURAL REPAIRS\nFOR THE EXISTING RETAINING WALL ON PALOS VERDES DRIVE WEST\nIN AN AMOUNT NOT TO EXCEED $199,220; APPROVE ADDITIONAL\nEXPENDITURES NOT TO EXCEED $20,000, WHICH IS APPROXIMATELY\n10% OF THE CONTRACT AMOUNT; AND AUTHORIZE THE CITY\nMANAGER TO EXECUTE ALL CONTRACT DOCUMENTS IN THE FINAL\nFORM AND FORMAT AS APPROVED BY THE CITY ATTORNEY\nRecommendation: Staff recommends that the City Council adopt the\nResolution R24-50 to:\n1. Award a professional services agreement to NV5, Inc. for the design of\nthe Structural Repairs for the Existing Retaining Wall on Palos Verdes\n10/4/24, 1:27 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1241\nDrive West, City Project No. PW-704-23 (Project) in an amount not to\nexceed $199,220,\n2. Approve additional expenditures not to exceed $20,000, which is\napproximately 10% of the contract amount; and\n3. Authorize the City Manager to execute all contract documents in the final\nform and format as approved by the City Attorney\nStaff Report

12. CONSIDER REJECTING ALL PROPOSALS RECEIVED FOR THE MASTER\nPLAN OF STORM DRAIN AND CONSIDER IMMEDIATE DRAINAGE\nPROJECT NEEDS\nRecommendation: Staff recommends that the City Council\n1. Reject all proposals received for professional services in response to the\nCity’s Request for Proposal for City Project No. PW-705-23, Master Plan\nof Storm Drains.\n2. Direct staff to consider other drainage projects with immediate need of\nremedies.\nStaff Report

13. MALAGA LANE WATER INTRUSION AND SUBSURFACE INVESTIGATION\nRecommendation: Staff recommends that the City Council receive an\nupdate on the Malaga Lane water intrusion and subsurface investigation\nand provide directions to staff.\nStaff Report

2. RECEIVE AND FILE FINANCIAL STATEMENTS FOR THE PERIOD ENDING\nAUGUST 31, 2024\nRecommendation: Staff recommends the City Council receive and file\nthe financial statements for the month ending August 31, 2024.\nStaff Report

3. CITY COUNCIL MEETING ACTIONS\nRecommendation: Staff recommends that the City Council approve the\nminutes for the following meeting: September 10, 2024.\nMinutes

4. PARKLAND COMMITTEE MEETING ACTIONS\nRecommendation: That the City Council approve the Parklands\nCommittee Action Minutes of the September 12, 2024 Meeting.\nStaff Report

5. 2025 PALOS VERDES TENNIS CLUB BUDGET\nRecommendation: Staff recommends That the City Council Approve the\nproposed 2025 budget for the Palos Verdes Tennis Club.\nStaff Report

6. CONSIDER THE SECOND AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH TRIPEPI, SMITH AND ASSOCIATES, INC.\n10/4/24, 1:27 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1241\nTO CONTINUE TO PROVIDE COMMUNICATION SERVICES FOR THE\nREMAINDER OF THE FISCAL YEAR 2024-2025\nRecommendation: Staff recommends that the City Council approve the\nsecond amendment to the professional services agreement with Tripepi,\nSmith and Associates, Inc. (“Tripepi”) to increase the compensation\namount to a not-to-exceed amount of $140,000.\nStaff Report\nRevised Staff Report

7. ADOPT A RESOLUTION TO AUTHORIZE THE SUBMITTAL OF\nAPPLICATIONS FOR MEASURE A FUNDS AND AUTHORIZE THE CITY\nMANAGER TO EXECUTE THE MEASURE A ANNUAL ALLOCATION\nAGREEMENT AND GRANT RELATED DOCUMENTS\nRecommendation: It is recommended that the City Council:\n1. Adopt a resolution to allow the City of Palos Verdes Estates (City) to\napply for Measure A grant funds\n2. Approve the Measure A Annual Allocation Agreement (Agreement) and\n3. Authorize the City Manager or designees as signatories, to execute all\nMeasure A program-related documents\nStaff Report

8. SPECIAL EVENT APPLICATION OF THE LUNADA BAY HOMEOWNERS\nASSOCIATION TO HOLD ITS HARVEST FESTIVAL AT LUNADA BAY PARK\nON OCTOBER 27, 2024\nRecommendation: Staff recommends that the City Council approve the\nSpecial Event Application submitted by the Lunada Bay Homeowners\nAssociation to host the LBHOA Harvest Festival on Sunday, October 27,\n2024, from 2:00PM to 6:00PM at Lunada Bay Park and the adjacent street\nof Via Anacapa.\nStaff Report

9. CONSIDER AMENDMENT NO. 2 TO THE AGREEMENT WITH BENNETT\nLANDSCAPING TO MODIFY THE ANNUAL NOT TO EXCEED AMOUNT OF\n$1,506,746 TO $1,423,224 FOR YEAR 1; APPROVE A ONE-YEAR\nEXTENSION FOR CITYWIDE LANDSCAPE MAINTENANCE IN THE\nAMOUNT OF $1,423,224 FOR YEAR 2; AUTHORIZE THE CITY MANAGER\nTO EXTEND THE CONTRACT FOR AN ADDITIONAL TWO, ONE-YEAR\nEXTENSIONS SUBJECT TO CPI ADJUSTMENTS EACH YEAR; AND\n10/4/24, 1:27 PM pvestates.granicus.com/GeneratedAgendaViewer.php?view_id=1&event_id=1241\nAUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO.2. IN\nFINAL FORM AND FORMAT AS APPROVED BY THE CITY ATTORNEY\nRecommendation: Staff recommends that the City Council\n1. Consider Amendment No. 2 the Agreement with Bennett Landscaping\n(Bennett) to modify the annual not to exceed amount of $1,506,746 to\n$1,423,224 for Year 1;\n2. Approve a one-year extension for Citywide Landscape Maintenance in\nthe amount of $1,423,224 for Year 2;\n3. Authorize the City Manager to extend the contract for an additional two,\none-year extensions subject to Consumer Price Index (CPI) adjustments\neach year; and\n4. Authorize the City Manager to execute Amendment No. 2 in final form\nand format as approved by the City Attorney.\nStaff Report