Pasadena — 2023-04-19

10. MONTHLY INVESTMENT REPORTS FOR JANUARY AND FEBRUARY 2023\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Reports for\nJanuary and February 2023.

11. APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM MAYOR PRO TEM EVELYN\nZNEIMER IN THE AMOUNT OF $1,000 FOR ASIAN AMERICAN PACIFIC ISLANDER EVENT\nRecommendation\nIt is recommended that the City Council:\n1. Find that the requested allocation of Discretionary Funds to support the Asian American\nPacific Islander (AAPI) Event is consistent with the findings required pursuant to the\nGuidelines for the Application of City Council Discretionary Budget Accounts adopted by\nResolution No. 7174; and\n2. Approve the requested allocation totaling $1,000 by Mayor Pro Tem Zneimer to support the\nAAPI Event.

12. APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM COUNCILMEMBER JACK\nDONOVAN IN THE AMOUNT OF $1,500 FOR SUMMER CONCERTS IN THE PARK\nRecommendation\nIt is recommended that the City Council:\n1. Find that the requested allocation of Discretionary Funds to support the Summer Concerts in\nthe Park is consistent with the findings required pursuant to the Guidelines for the Application\nof City Council Discretionary Budget Accounts adopted by Resolution No. 7174; and\n2. Approve the requested allocation totaling $1,500 by Councilmember Donovan to support the\nSummer Concerts in the Park.\nPage 3\nRegular Meeting Agenda April 19, 2023

13. AWARD OF CONTRACT TO PYRO-SPECTACULARS, INC. IN THE AMOUNT OF $30,590\nFOR THE FOURTH OF JULY FIREWORKS DISPLAY\nRecommendation\nIt is recommended that the City Council:\n1. Award a contract to Pyro-Spectaculars, Inc. (Pyro-Spectaculars) in the amount of $30,590 for\nthe Fourth of July Fireworks display; and\n2. Authorize the City Manager to execute an agreement.

14. AWARD OF CONTRACT TO REPUBLIC EVS IN THE AMOUNT OF $282,608 FOR THE\nPURCHASE OF A 2024 FORD E-450 MEDIX RESCUE AMBULANCE\nRecommendation\nIt is recommended that the City Council:\n1. Award a contract to Republic EVS, at the proposed competitive procurement price utilizing\nHouston-Galveston Area Council (H-GAC) nationwide government procurement service for\nthe purchase of a 2024 Ford E-450 Type 3 Medix Rescue Ambulance (RA); and\n2. Authorize the City Manager to execute the attached Offer and Purchase Agreement.

15. AUTHORIZE A FOURTH CONTRACT AMENDMENT FOR INTERIM LANDSCAPING\nSERVICES WITH LANDCARE THROUGH JUNE 30, 2023 FOR A MONTHLY MAXIMUM\nAMOUNT OF $37,357.96\nRecommendation\nIt is recommended that the City Council authorize the City Manager to execute a contract\namendment for interim landscaping services through June 30, 2023, with LandCare, for a total\nmonthly amount not to exceed $37,357.96.

16. APPROVE AMENDMENT FOR SPECIAL COUNSEL FOR SB 381 IMPLEMENTATION AND\nCALTRANS PROPERTIES DISPOSITION WITH AKIN GUMP STRAUSS HAUER & FELD,\nLLP, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $40,000\nRecommendation\nIt is recommended that the City Council:\n1. Approve an amendment to the agreement with Akin Gump Strauss Hauer & Feld, LLP (Akin)\nfor a new total not-to-exceed amount of $40,000; and\n2. Direct the use and reallocation of Slater Reimbursement Reserve Funds for the work\nperformed by Akin.

17. ESTABLISH SENIOR COMMUNITY IMPROVEMENT COORDINATOR CLASSIFICATION AND\nSALARY RANGE\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, ADOPTING APPROVING\nNEW POSITION CLASSIFICATION OF SENIOR COMMUNITY\nIMPROVEMENT COORDINATOR\nRecommendation\nIt is recommended that the City Council approve a resolution to establish the classification title\nand salary range for Senior Community Improvement Coordinator.\nPage 4\nRegular Meeting Agenda April 19, 2023

18. APPROVAL OF MAYOR’S LIST OF CITY COUNCIL LIAISON AND REGIONAL GROUP\nAPPOINTMENTS\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, APPOINTING DELEGATES,\nREPRESENTATIVES, AND ALTERNATES AS OFFICIAL\nREPRESENTATIVES OF THE CITY OF SOUTH PASADENA,\nSUPERSEDING RESOLUTION NO. 7808\nRecommendation\nIt is recommended that the City Council:\n1. Approve the Mayor’s list of City Council Liaison and Regional Group Appointments to\nvarious commissions, boards, and committees; and\n2. Adopt a Resolution, superseding Resolution No. 7808, appointing delegates,\nrepresentatives, and alternates as official representatives of the City of South Pasadena.

20. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROTH STAFFING\nCOMPANIES, L.P. FOR TEMPORARY STAFFING SERVICES IN A NEW NOT-TO-EXCEED\nAMOUNT OF $45,000\nRecommendation\nIt is recommended that the City Council authorize the City Manager, or designee, to execute all\ndocuments necessary to amend the Professional Services Agreement with Roth Staffing\nCompanies, L.P. for temporary staffing services, to increase the contract amount by $15,000.\nACTION/DISCUSSION

21. REVIEW AND DISCUSS THE CITY OF SOUTH PASADENA SPECIAL EVENT AND CO-\nSPONSORSHIP PROGRAM\nRecommendation\nIt is recommended that the City Council:\n1. Review the Special Event and Co-Sponsorship Program (Program);\n2. Provide direction on staffing costs for Co-Sponsored events; and\n3. Provide direction regarding business license requirements for vendors and sub-vendors of all\nevents.

22. ESTABLISH CREDIT CARD PROCESSING FEES FOR COMMUNITY SERVICES\nDEPARTMENT FOR CIVICPLUS REGISTRATION SOFTWARE\nRecommendation\nIt is recommended that the City Council:\n1. Establish the service fee model in which the customer pays the 3% Credit Card Processing\nFee (CCPF) to Forte; and\n2. Eliminate the current 0.25% CCPF for the Community Services Department (Department).\nPage 5\nRegular Meeting Agenda April 19, 2023

23. APPROVE FUND ALLOCATION AND AUTHORIZE THE CITY MANAGER TO EXECUTE A\nCONTRACT AMENDMENT TO COMPLETE THE ENVIRONMENTAL REVIEW DOCUMENTS\nFOR THE 2021-2029 HOUSING ELEMENT AND GENERAL PLAN/ DOWNTOWN SPECIFIC\nPLAN FOR A TOTAL NOT TO EXCEED AMOUNT OF $291,974\nRecommendation\nIt is recommended that the City Council:\n1. Allocate and appropriate $62,715 from General Fund Fund balance reserves, Account 101-\n0000-0000-3200-000 to fund the Community Development Department Professional Services\nappropriations in Account Number 101-7010-7011-8170-000; and\n2. Authorize the City Manager to execute the Fourth Amendment to the Psomas Professional\nServices Agreement (PSA) for the Program Environmental Impact Report for the 2021-2029\nHousing Element and General Plan/Downtown Specific Plan to include additional analysis\nand finalize related documents in the amount of $62,715 for a total not-to-exceed amount of\n$291,974.\nPUBLIC HEARING

24. PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE COMMUNITY\nDEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2023/2024 IN THE\nAMOUNT OF $130,658, WITH $19,599 FOR THE SENIOR NUTRITION PROGRAM AND\n$111,059 FOR SIDEWALK REPLACEMENTS AND AMERICAN WITH DISABILITIES (ADA)\nACT RAMP UPGRADES\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AUTHORIZING THE ALLOCATION OF THE\nCOMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE\nSENIOR NUTRITION PROGRAM AND SIDEWALK REPLACEMENTS AND\nAMERICAN WITH DISABILITIES ACT (ADA) RAMP UPGRADES FOR\nFISCAL YEARS 2023/2024\nRecommendation\nIt is recommended that the City Council conduct a public hearing and adopt a resolution to\napprove an allocation of the Community Development Block Grant (CDBG) funds for the Fiscal\nYear 2023/2024, in the total amount of $130,658 with $19,599 for the Senior Nutrition Program\n(Program) and $111,059 for Sidewalk Replacements and ADA ramp upgrades.\nINFORMATIONAL REPORTS

25. RECEIVE AND FILE THE COMMUNITY SERVICES DEPARTMENT ORGANIZATIONAL AND\nOPERATIONAL ASSESSMENT\nRecommendation\nIt is recommended that the City Council receive and file a report and presentation on the\nCommunity Services Department (Department) Organizational and Operational Assessment\n(Assessment).\n

28. CITY MANAGER COMMUNICATIONS

3. PRESENTATION OF A CERTIFICATE OF APPRECIATION FOR MARY ANN PARADA FOR\nDEDICATED SERVICE TO THE CITY OF SOUTH PASADENA

4. PRESENTATION OF A PROCLAMATION DECLARING APRIL 24, 2023, “REMEMBRANCE\nOF THE ARMENIAN GENOCIDE DAY”

5. PRESENTATION OF A PROCLAMATION DECLARING APRIL 26, 2023, AS “DENIM DAY”

6. PRESENTATION OF A PROCLAMATION DECLARING APRIL 22, 2023, AS “EARTH DAY”

7. PRESENTATION OF A PROCLAMATION DECLARING APRIL 20, 2023 AS “LIBRARY\nVOLUNTEER RECOGNITION DAY”\nPage 2\nRegular Meeting Agenda April 19, 2023\nCHANGES TO THE AGENDA

9. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $170,026.38; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $1,468,500.78; VOIDS IN THE AMOUNT OF ($992.19);\nONLINE PAYMENTS IN THE AMOUNT OF $44,018.86; TRANSFERS IN THE AMOUNT OF\n$83,135.75; PAYROLL IN THE AMOUNT OF $1,757,175.67\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.