Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| March 11, 2024 | Closed Session Item | A | A. PRESENTATION BY ADEL HAGEKHALIL, GENERAL MANAGER AND CHIEF OPERATING OFFICER OF THE BOARD OF DIRECTORS OF THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA | March 11, 2024 Closed Session Item # A | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd82 |
| March 11, 2024 | Closed Session Item | B | B. UPDATE FROM KEN CHAWKINS, CHAIR OF THE CHARTER STUDY TASK FORCE, ON PROGRESS OF THE CHARTER STUDY EFFORT PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.) City Manager/Executive Director | March 11, 2024 Closed Session Item # B | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd81 |
| March 11, 2024 | Closed Session Item | C | C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 434-470 North Lake Avenue Agency negotiator: Miguel Márquez Negotiating Party: County of Los Angeles Under negotiation: Price and terms | March 11, 2024 Closed Session Item # C | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd80 |
| March 11, 2024 | Closed Session Item | D | D. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Designated Representatives: Matthew Hawkesworth and Tiffany Jacobs-Quinn Employee Organization: Non-Represented Management PUBLIC MEETING – 5:30 P.M. ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS SPECIAL ITEM | March 11, 2024 Closed Session Item # D | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd7f |
| March 11, 2024 | Item | 1 | 1. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SHADE STRUCTURES INC., (DBA USA SHADE & FABRIC STRUCTURES) FOR WASHINGTON PARK PLAYGROUND SHADE STRUCTURE PROJECT FOR AN AMOUNT NOT-TO-EXCEED $282,523 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; (2) Authorize the City Manager to enter into a contract with Shade Structure Inc., (DBA USA Shade & Fabric Structure) for the Washington Park Playground Shade Structure project for an amount not-to-exceed $282,523 which includes the base contract amount of $245,673 and a contingency of $36,850 to provide for any necessary change orders. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other government agencies or their contractors for labor, materials, supplies or services; and (3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. | March 11, 2024 Item # 1 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd83 |
| March 11, 2024 | Item | 10 | 10. AMEND CONTRACT WITH WATERSMART AND INCREASE THE MAXIMUM CONTRACT AMOUNT BY $225,000 FOR AN AMOUNT NOT-TO-EXCEED $1,366,504 TO CONTINUE OFFERING BEHAVIORAL WATER- EFFICIENCY AND CUSTOMER ENGAGEMENT PROGRAMS FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption; and (2) Authorize the City Manager to extend Contract No. 30133 with WaterSmart Software, LLC (“WaterSmart”) by up to 36 months; and to increase the maximum contract amount of $1,141,504 by $225,000 for a new grand total of $1,366,504, which includes annual service fees totaling $205,000 and a contingency fee of $20,000 in order to continue offering the WaterSmart home water reports and customer engagement programs. TPA | March 11, 2024 Item # 10 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8d |
| March 11, 2024 | Item | 11 | 11. CONTRACT AWARD TO EFR ENVIRONMENTAL SERVICES INC., TO FURNISH LABOR, MATERIALS, AND EQUIPMENT FOR THE RENTAL OF TEMPORARY WATER STORAGE TANKS FOR AN AMOUNT NOT- TO-EXCEED $270,510 FOR THE MONK HILL TREATMENT PLANT FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the project in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and (2) Accept the bid dated December 06, 2023, submitted by EFR Environmental Services Inc. (“EFR”), in response to Specifications 2023-IFB-LM-900 to furnish labor, materials, and equipment for the rental of temporary water storage tanks for the Monk Hill Treatment Plant; reject all other bids received; and, authorize the City Manager to enter into a contract with EFR for $135,255, or three years, whichever comes first, with an option for three additional one-year terms at $45,085 per year, at the discretion of the City Manager for a maximum total contract amount not-to-exceed $270,510. | March 11, 2024 Item # 11 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8e |
| March 11, 2024 | Item | 12 | 12. AUTHORIZE CONTRACT WITH ROTORCRAFT SUPPORT INC., FOR PURCHASE OF AND INSTALLATION OF ONE WESCAM MX-10 EO/IR CAMERA SYSTEM FOR A TOTAL OF $563,357 (Police Dept.) Recommendation: It is recommended that the City Council: (1) Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects that may have an effect on the environment; and (2) Accept the bid dated March 4, 2024, submitted by Rotorcraft Support Inc., in response to specifications for one Wescam MX-10 camera purchase and helicopter installation; and authorize the City Manager to enter into a total contract amount not-to-exceed $563,357. City Council | March 11, 2024 Item # 12 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd90 |
| March 11, 2024 | Item | 13 | 13. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS RESIGNATION OF GENE MASUDA FROM THE FIRE & POLICE RETIREMENT BOARD (City Council Nomination) City Attorney | March 11, 2024 Item # 13 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8f |
| March 11, 2024 | Item | 14 | 14. AUTHORIZATION TO ENTER INTO A CONTRACT WITH PROSECUTOR BY KARPEL (PBK) FOR A CASE MANAGEMENT SYSTEM NOT-TO-EXCEED $185,735 (City Attorney’s Office) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3); (2) Authorize the City Manager to enter into a contract with Prosecutor by Karpel (PBK) for a case management system in an amount not-to-exceed $185,735 for a period of three years and three one-year extensions including 10% contingency; and (3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served. TPA City Clerk/Secretary | March 11, 2024 Item # 14 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8c |
| March 11, 2024 | Item | 2 | 2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DISABILITY ACCESS CONSULTANTS, LLC FOR PROFESSIONAL SERVICES FOR THE SELF-EVALUATION AND ADA TRANSITION PLAN PROJECT FOR AN AMOUNT NOT-TO-EXCEED $145,000 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2) Authorize the City Manager to enter into a contract, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Disability Access Consultants, LLC for Professional Consultant Services for the Self-Evaluation and ADA Transition Plan Project in an amount not-to-exceed $145,000, which includes the base contract amount of $135,000 and a contingency of $10,000 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services). | March 11, 2024 Item # 2 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd84 |
| March 11, 2024 | Item | 3 | 3. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32324 WITH WISS, JANNEY, ELSTNER ASSOCIATES INC., BY $150,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $650,000 FOR ON- CALL STRUCTURAL ENGINEERING SERVICES (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061, Class 3, the “Common Sense” exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment; (2) Authorize the City Manager to amend Contract No. 32324 with Wiss, Janney, Elstner Associates Inc,. by $150,000, which includes supplemental services of $100,000 and a contingency of $50,000 to provide for any necessary change orders, increasing the not-to-exceed amount to $650,000 for on-call structural engineering services; and (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Wiss, Janney, Elstner Associates Inc., an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts where the best interests of the city are served. | March 11, 2024 Item # 3 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd85 |
| March 11, 2024 | Item | 4 | 4. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 32748 WITH ABM INDUSTRIES TO INCREASE CONTRACT AMOUNT BY $116,778 FOR FIELD LIGHTING ELECTRICAL WORK AT BROOKSIDE PARK FIELDS 2 & 3 FOR A REVISED TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $413,058 AND APPROPRIATE FUNDS IN THE AMOUNT OF $60,000 TO PROJECT NO. 77363 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061, Class 3, the “Common Sense” exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment; (2) Authorize the City Manager to amend Contract No. 32748 with ABM Industries dba ABM Electrical & Lighting Solutions Inc., to increase contract amount by $116,778, which includes supplemental services of $106,778 and a contingency of $10,000 to provide for any necessary change orders, increasing the total contract not- to-exceed amount to $413,058 for electrical infrastructure upgrades for field lighting at Brookside Park Fields 2 and 3; (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Bidding Process, grant the proposed contract amendment with ABM Industries dba ABM Electrical & Lighting Solutions Inc., an exemption from the Competitive Bidding Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts where the best interests of the City are served; and (4) Amend the Fiscal Year (FY) 2024 Capital Improvement Program Budget by appropriating $60,000 in Residential Impact Fee to the Brookside Park – Upgrade of Athletic Field Lighting and Backstop Replacement (77363) project. | March 11, 2024 Item # 4 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd88 |
| March 11, 2024 | Item | 5 | 5. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR $319,910 WITH CROWN PROMOTIONS GROUP FOR EQUIPMENT RENTAL SERVICES RELATED TO STAGING SPECIAL EVENTS (PRCS Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action in the agenda report is exempt under the California Environmental Quality Act ("CEQA") pursuant to State CEAQ Guidelines Section 15061(b)(3), the “Common Sense” exemption; (2) Authorize the City Manager to enter into a contract, as the result of a competitive bidding, as specified by Section 4.08.045 of the Pasadena Municipal Code, with Crown Promotions Group, for the Parks, Recreation and Community Services Department in an amount not-to-exceed $319,910 for a period of three years with two one-year options, which includes the base contract amount of $278,183 with a contingency of $41,727 to provide for any necessary change orders. | March 11, 2024 Item # 5 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd89 |
| March 11, 2024 | Item | 6 | 6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR $145,000 WITH COLLEGIATE PROMOTIONS INC., FOR STAFF AND YOUTH PROGRAMMING UNIFORMS FOR THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT (PRCS Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3) and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2) Authorize the City Manager to enter into a contract, as a result of competitive bidding, as specified by Section 4.08.045 of the Pasadena Municipal Code, for staff and youth programming uniforms with Collegiate Promotions Inc., in an amount not-to-exceed $29,000 per year for a three-year contract with two one-year extension options subject to the approval of the City Manager. If all options are exercised, the total contract value is $145,000. | March 11, 2024 Item # 6 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd87 |
| March 11, 2024 | Item | 7 | 7. AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C. THOMAS CONSTRUCTION INC., FOR THE WILSON AND OAK KNOLL SUBSTATION OIL CONTAINMENT SYSTEMS FOR AN AMOUNT NOT- TO- EXCEED $505,254 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities); there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and (2) Accept the bid dated November 22, 2023, submitted by Perry C. Thomas Construction Inc. ("Perry Thomas"), in response to the specifications for the Wilson and Oak Knoll Substation Oil Containment for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with Perry Thomas for an amount not-to-exceed $505,254 or for a period of two years, whichever occurs first. The total cost includes a base contract amount of $439,351 and a 15% contingency of $65,903 to provide for any necessary change orders. | March 11, 2024 Item # 7 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd86 |
| March 11, 2024 | Item | 8 | 8. AUTHORIZATION TO ENTER INTO SEPARATE CONTRACTS WITH PERRY C. THOMAS CONSTRUCTION INC., AND VICON ENTERPRISE INC., FOR SEISMIC ANCHORAGE OF EQUIPMENT AT BROOKSIDE AND OAK KNOLL SUBSTATIONS FOR A COMBINED AMOUNT NOT-TO-EXCEED $232,910 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Class 1: Existing Facilities); there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; (2) Accept the bid dated December 6, 2023, submitted by Perry C. Thomas Construction Inc. ("Perry Thomas"), in response to the specifications for the Seismic Anchorage of Equipment at Brookside and Oak Knoll Substations for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with Perry Thomas for seismic anchorage of Brookside Substation for an amount not-to-exceed $100,085 or a period of two years, whichever occurs first. The total cost includes a base contract amount of $87,030 and a 15% contingency of $13,055 to provide for any necessary change orders; and (3) Accept the bid dated December 5, 2023, submitted by Vicon Enterprise Inc. ("Vicon”), in response to the specifications for the Seismic Anchorage of Equipment at Brookside and Oak Knoll Substations for PWP; and authorize the City Manager to enter into a contract with Vicon for seismic anchorage of Oak Knoll Substation for an amount not-to-exceed $132,825 or a period of two years, whichever occurs first. The total cost includes a base contract amount of $115,500 and a 15% contingency of $17,325 to provide for any necessary change orders. | March 11, 2024 Item # 8 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8a |
| March 11, 2024 | Item | 9 | 9. REPORT ON EMERGENCY REPAIR TO GAS TURBINE 5 (Water & Power Dept.) Recommendation: The agenda report is for information only as required by Pasadena Municipal Code (PMC) Section 4.08.150 for any emergency purchase where the expenditure exceeds $75,000. | March 11, 2024 Item # 9 | LA County | Pasadena | City Council | 65f8d90a1cb8deeb1b28cd8b |