Pasadena — 2026-07-13

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Los Angeles County Superior Court Case No. 22STCV29629

B. CITY COUNCIL CONFERENCE regarding public employee performance evaluation pursuant to Government Code Section 54057(b)(1) Title: Interim City Manager

C. CITY COUNCIL CONFERENCE regarding public employee employment pursuant to Government Code Section 54957(b)(1) and 54957.6 Position: City Manager Agency Designated Representative: Victor M. Gordo

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Locations: 230 Wigmore Drive, 180 W. Glenarm Avenue, 1175 Pasadena Avenue, and 163 State Street Agency Negotiator: Matthew Hawkesworth, Interim City Manager Negotiating Party: Bryan Wong, Chief Executive Officer, San Gabriel Valley Habitat for Humanity Under negotiation: Price and Terms of Payment

E. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 78 N. Marengo Avenue (APNs 5723-026-902, 5723-026-903 and 5723-026-900) Agency negotiator: Matthew E. Hawkesworth, Interim City Manager, or designee Negotiating parties: Seibu Prince Hotels Worldwide, Ace Hotel Group Under negotiation: Price and Terms of Payment

F. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4): Two potential cases

G. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding significant exposure to potential litigation pursuant to Government Code Section 54956.9(d)(2): One potential case

1. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH RUSH TRUCK CENTERS OF CALIFORNIA INC., FOR THE INSPECTION SERVICES AND REPAIRS FOR CNG TRUCKS AND SERVICE VEHICLES IN AN AMOUNT NOT-TO-EXCEED $872,708 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Award contract to lowest and best bid dated January 20, 2026, submitted by Rush Truck Centers of California, Inc., in response to bid specifications for Inspection, Services, and Repairs of CNG (Compressed Natural Gas) Trucks and Service Vehicles, and authorize the City Manager to enter into a five-year contract for a total not-to-exceed amount of $872,708, which includes the base contract amount of $831,150 and a contingency of $41,558 to provide any necessary change orders; and (3) Authorize the City Manager to approve within contract authority, amendments to the subject contract including durational extensions.

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH AME BUILDERS INC., DBA AME ROOFING FOR THE HILL AVE LIBRARY ROOF REPLACEMENT AND STRUCTURAL CONNECTIONS UPGRADE PROJECT FOR AN AMOUNT NOT-TO-EXCEED $838,116 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; (2) Award contract to the lowest and best bid dated June 4, 2026 submitted by AME Builders Inc., dba AME Roofing in response to the bid specifications for the Hill Ave Library Roof Replacement and Structural Connections Upgrade project, and authorize the City Manager to enter into a contract for a total not-to-exceed amount of $838,116 which includes the base contract amount of $698,430 and a contingency of $139,686 to provide for any necessary change orders; and (3) Authorize the City Manager to approve within the contract authority, amendments to the subject contract including durational extensions.

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH WESTERN PUMP INC., FOR AUTHORIZED GASBOY SERVICE AND REPAIR FOR DISPENSERS AND WIRELESS NOZZLES AND ORIGINAL EQUIPMENT MANUFACTURER PARTS IN AN AMOUNT NOT-TO-EXCEED $514,364 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Award contract to lowest and best bid dated February 2, 2026, submitted by Western Pump, Inc., in response to the bid specifications for Authorized Gasboy Service and Repair for Dispensers, Wireless Nozzles, and Original Equipment Manufacturer Parts, and authorize the City Manager to enter into a five-year contract for a total not-to-exceed amount of $514,364, which includes the base contract amount of $489,870 and a contingency of $24,494 to provide any necessary change orders; and (3) Authorize the City Manager to approve within contract authority, amendments to the subject contract including durational extensions.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH BETTS COMPANY DBA BETTS TRUCK PARTS AND SERVICE FOR HEAVY-DUTY TRUCK SPRING, SUSPENSION, AND ALIGNMENT SERVICES IN AN AMOUNT NOT-TO-EXCEED $694,313 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Award contract to lowest and best bid dated February 9, 2026, submitted by Betts Company DBA Betts Truck Parts and Service in response to the bid specifications for Heavy-Duty Truck Spring, Suspension, and Alignment Services, and authorize the City Manager to enter into a five-year contract for a total not-to- exceed amount of $694,313, which includes the base contract amount of $603,750 and a contingency of $90,563 to provide any necessary change orders; and (3) Authorize the City Manager to approve within contract authority, amendments to the subject contract including durational extensions.

5. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH OCEAN BLUE ENVIRONMENTAL SERVICES, INC., TO PROVIDE HAZARDOUS WASTE MANAGEMENT AND EMERGENCY RESPONSE SERVICES FOR THE WATER AND POWER DEPARTMENT FOR AN AMOUNT NOT- TO-EXCEED $2,100,000 (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action proposed in the agenda report is categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to California Code of Regulations, Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; (2) Authorize the City Manager to enter into a contract, as a result of competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Ocean Blue Environmental Services, Inc. (“Ocean Blue”) to provide hazardous waste management and emergency response services for the Pasadena Water and Power Department for seven years for a grand total amount not-to-exceed $2,100,000, which includes the option for two additional one-year extensions or an amount not-to-exceed $600,000, whichever occurs first, at the discretion of the City Manager. Competitive price bidding is not required pursuant to City Charter Section 1002(F) Contract for professional or unique services; and (3) Authorize the City Manager to approve no-cost amendments to the subject contract, including durational extensions. TPA

6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ARTISAN GRID SERVICES, INC., TO REPLACE THE CALIFORNIA INDEPENDENT SYSTEM OPERATOR’S REMOTE INTELLIGENT GATEWAY AND METERS FOR THE WATER AND POWER DEPARTMENT FOR AN AMOUNT NOT-TO-EXCEED $425,000 (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to California Code of Regulations, Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, Section 15302, Class 2 – Replacement or Reconstruction, and Section 15303, Class 3 – New Construction or Conversion of Small Structures, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; (2) Award contract to the lowest responsive and responsible bid dated June 8, 2026, submitted by Artisan Grid Services, Inc., in response to the project plans and specifications to replace the California Independent System Operator (“CAISO”) Remote Intelligent Gateway and CAISO meters for the Water and Power Department, authorize the City Manager to enter into a two year contract for an amount not-to-exceed $425,000, which includes the base contract amount of $340,000 and a contingency of $85,000 to provide for any necessary change orders; and (3) Authorize the City Manager to approve amendments to the subject contract including durational extensions. ASSOCIATION FOR THE TERM OF JULY 1, 2026 - JUNE 30, 2029 (Human Resources Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Public Resources Code ("PRC") Section 21065 and within the meaning of California Environmental Quality Act ("CEQA") Guidelines Section 15378(b); and for the term of July 1, 2026 through June 30, 2029.