Placentia — 2023-01-24

1.b. City Fiscal Year 2022-23 Registers for January 24, 2023\nCheck Register Fiscal Impact: $2,171,291.12 Electronic\nDisbursement Register Fiscal Impact: $1,756,439.29\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Making the Legally Required Findings to Continue to\nAuthorize the Conduct of Remote “Telephonic” Meetings\nDuring the State of Emergency Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Resolution R-2023-06, a Resolution of the\nCity Council of the City of Placentia, California,\nmaking the legally required findings to continue to\nauthorize the conduct of remote “telephonic”\nmeetings during the state of emergency.\nStaff Report\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330 5/10\n1/20/23, 3:18 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330\nResolution R-2023-06

1.d. Acceptance of Construction Work and Notice of Completion\nfor the Civic Center Pergola Replacement Project, City\nProject No. 5206 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Noble E&C, Inc., for\nthe Civic Center Pergola Replacement Project, City\nProject No. 5206 for a grand total amount of\n$144,300.00; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC - Noble E&C, Inc. for Project No. 5206

1.e. Amendment No. 4 to Maintenance Services Agreement\nwith West Coast Arborists Inc. for Tree Trimming Services\nFiscal Impact: Expense: $107,800 Amendment Amount\nAvailable Budget: $114,221 Fiscal Year 2022-23 Operating\nBudget $ 40,405 (103655-6116) $ 73,815 (173555-6116)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 4 to the Maintenance\nServices Agreement with West Coast Arborists, Inc.,\nfor tree maintenance services in an amount not-to-\nexceed $107,800 for a revised cumulative contract\namount of $509,604.45 for the remainder of the\ncurrent contract term; and\n2) Authorize the City Administrator to approve\nagreement amendments to approve contract change\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330 6/10\n1/20/23, 3:18 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330\norders up to 10% of the cumulative two-year contract\namount, or $50,960.45; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #4 - West Coast Arborists, Inc.

1.f. Grant of Easements to Golden State Water Company for a\nNew Water Line to be Placed in Jaycee Parkette Fiscal\nImpact: Revenue: $54,280 for the proposed easements.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a permanent easement for a price of $49,280\nand a temporary construction easement for a price of\n$5,000 and associated agreements to allow\nconstruction of a new discharge water line in Jaycee\nParkette; and\n2) Authorize the City Administrator to execute the\nabove-mentioned easements and agreements, in\nforms approved by the City Attorney.\nStaff Report\nTCE Agreement\nPermanent Easement Agreement\nGrant of Easement

1.g. Grant of Easement to Southern California Edison for\nElectric Utility Systems Located at Corporation Yard Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330 7/10\n1/20/23, 3:18 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=5330\n1) Approve the Grant of Easement to Southern California\nEdison for electric utility systems; and\n2) Authorize the City Administrator to execute the Grant\nof Easement on behalf of the City in a form approved\nby the City Attorney.\nStaff Report\nGrant of Easement to SCE\nExhibit A - Easement Map

1.h. Resolution Adopting a Side Letter Agreement Amending\nthe Memorandum of Understanding of the City of Placentia\nPolice Officer Association to Address the Homeless Liaison\nOfficer Special Assignment Compensation Fiscal Impact:\nFY22-23 $2,450 ($6,150 annually) in salary and benefits.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-04 adopting a side letter\nagreement amending the memorandum of\nunderstanding of the City of Placentia Police Officer\nAssociation to address the Homeless Liaison Officer\nSpecial Assignment Compensation; and\n2) Approve a budget amendment in the prorated amount\nof $2,450 from the General Fund’s fund balance for\nthe remainder of the fiscal year.\nStaff Report\nResolution R-2023-04\nExhibit A - Side Letter Agreement

3.a. Study Session: Social Media Best Practices Guide to\nSupplement City Council Policy No. 370 Regarding The\nCity’s Use Of Social Media Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Conduct the study session and receive and file this\npresentation.\nStaff Report\nSocial Media Best Practices Guide for Elected Officials\nPresentation - Social Media Best Practices for Elected\nOfficials\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.