Placentia — 2023-03-07

1.b. City Fiscal Year 2022-23 Registers for March 7, 2023\nCheck Register Fiscal Impact: $2,725,609.01 Electronic\nDisbursement Register Fiscal Impact: $ 566,882.28\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. A Resolution of the City Council of the City of Placentia,\nCalifornia Proclaiming the Termination of the Local\nEmergency Declared on March 16, 2020 Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Determine this action is exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415 5/10\n3/3/23, 2:35 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415\nSections 15060(c)(2) and 15060(c)(3) of the CEQA\nGuidelines because this action will not result in a\nphysical change to the environment, directly or\nindirectly; and\n2) Adopt Resolution No. 2023-12, A Resolution of the\nCity Council of the City of Placentia, California,\nProclaiming the Termination of the Local Emergency\nDeclared on March 16, 2020.\nStaff Report\nProclamation 2020-01\nResolution R-2020-11\nResolution R-2023-12

1.d. Approval of Professional Services Agreement with\nCalifornia Yellow Cab for Senior Transportation Services\nFiscal Impact: FY 2022-23 Expense: $ 40,800 (184071-\n6401 & 194071-6401) Revenue: $ 32,640 OCTA Measure\nM Funding (184071-4092) $ 8,160 Air Quality\nManagement District Funds (194071-4092) FY 2023-24 to\nFY 2024-25 Expense: $326,400 (184071-6401 & 194071-\n6401) Revenue: $261,120 OCTA Measure M Funding\n(184071-4092) $ 65,280 Air Quality Management District\nFunds (194071-4092)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a two (2) year Professional Services\nAgreement with California Yellow Cab for senior\ntransportation services from the date that the\nagreement is fully executed in a not-to-exceed annual\namount of $163,200 with the option to extend for\nthree (3) additional one-year terms; and\n2) Authorize the City Administrator to approve the\neligible contract term extensions for three (3)\nadditional one-year terms, based on contractor\nperformance and at the discretion of the City, in an\namount not-to-exceed 110% of the annual contract\namount of $179,520 per year; and\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415 6/10\n3/3/23, 2:35 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415\n3) Adopt Resolution No. R-2023-13, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement\nResolution R-2023-13

1.e. Amendment No. 5 to Professional Services Agreement with\nDennis Grubb and Associates, LLC. for Fire Prevention/Fire\nMarshal Services for Placentia Fire and Life Safety\nDepartment Fiscal Impact: Expense: $75,000 Department\nContract Services (102532-6290) Revenue: $75,000 Fire\nPlan Check Revenues (102532-4163)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 5 to the Professional\nServices Agreement with Dennis Grubb and\nAssociates LLC. to increase the compensation from\n$250,000 to $325,000; and\n2) Approve Resolution No. R-2023-11, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§ 1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415 7/10\n3/3/23, 2:35 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415\nAmendment #5\nResolution R-2023-11\nAmendment #4\nAmendment #3\nAmendment #2\nAmendment #1\nOriginal PSA

1.f. Reject all Bids Received for Phase II Construction of the\nPlacentia Public Safety Center Project, Project No. 5213,\nand Authorize Re-Bidding of Project Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Reject all bids received for Phase II construction of\nthe Placentia Public Safety Center and authorize\nreturn of the bid bonds; and\n2) Authorize staff to solicit new bids for Phase II\nconstruction of the Placentia Public Safety Center.\nStaff Report

3.a. Update to Policy No. 344 Governing Travel and Meeting\nAllowances Fiscal Impact: None\nhttps://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415 8/10\n3/3/23, 2:35 PM https://placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=415\nRecommended Action: It is recommended that the City\nCouncil:\n1) Review the proposed updates to Policy No. 344\ngoverning Travel and Meeting Allowances for city staff\nand elected officials and incorporating Policy No. 346\ninto Policy No. 344; and\n2) Following any input from the City Council, adopt the\nupdated Policy No. 344.\nStaff Report\nPolicy 344 Updated\nPolicy 344 Current\nPolicy 346 Current\nPresentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.