Placentia — 2023-03-21

1.b. City Fiscal Year 2022-23 Registers for March 21, 2023\nCheck Register Fiscal Impact: $2,059,882.98 Electronic\nDisbursement Register Fiscal Impact: $ 649,192.17\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Acceptance of Resignation from the Heritage Festival\nCommittee Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the resignation of Manpreet Chadha from the\nHeritage Festival Committee; and\n2) Update the City’s master Commission/Committee\nvacancy list to include the vacancy on the Committee\nindicated above.\nStaff Report\nLetter of Resignation M. Chadha

1.d. Tentative Tract Map (TTM) No. 19183: A Proposed Tract\nMap to Subdivide an Approximately 1.3-Acre Site with 39\nResidential Townhome Condominium Units Located at 1952\n& 1958 East Veterans Way within the High Density\nResidential (R-3) Zoning District Fiscal Impact: Revenue:\n$653,568 Development Impact Fees\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-14, A Resolution of the\nCity Council of the City of Placentia, California,\nadopting a Categorical Exemption pursuant to the\nCalifornia Environmental Quality Act (Public Resources\nCode §§ 21000-21177 and §15000 et seq. of Title 14\nof the California Code Of Regulations) (CEQA) and\napproving Tentative Tract Map (TTM) 19183 pertaining\nto the subdivision of property located at 1952 and\n1958 East Veterans Way for 39 residential townhome\nunits for condominium purposes on the subject 1.3-\nacre property located within the High Density\nResidential (R-3) Zoning District and making findings\nin support thereof.\nStaff Report\nPlanning Commission Resolution PC-2023-02\nResolution R-2023-14\nSubdivision Map & Plans\nPlanning Commission Staff Report & Attachments

1.e. Consideration of a Resolution Authorizing Application to,\nand Participation in the Prohousing Designation Program\nwith The State Department of Housing and Community\nDevelopment (HCD); and Consideration of a Resolution\nAuthorizing Application for, and Receipt of Prohousing\nIncentive Pilot Program Funds Fiscal Impact: No immediate\nimpact, could result in receipt of $1,000,000 in State\nFunding\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-15, a Resolution of the\nCity Council of the City of Placentia, California,\nauthorizing application to and participation in the\nProhousing Designation Program; and\n2) Adopt Resolution No. R-2023-16, a Resolution of the\nCity Council of the City of Placentia, California,\nauthorizing application for, and receipt of, Prohousing\nIncentive Pilot Program funds.\nStaff Report\nResolution R-2023-15\nResolution R-2023-16

1.f. Annual Housing Report Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the 2022 Housing Element Annual\nProgress Report.\nStaff Report\nHousing Element Annual Progress Report\nTab A2 of Attachment 1

1.g. Extension of Lease Agreement with Kappe Terracina, LLC\nfor 166 E. La Jolla Avenue Fiscal Impact: Expense:\n$39,479 Monthly Base Rent Lease Extension Budget: FY\n2023-24 Operating Budget (103043-6160)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a three-month term extension with Kappe\nTerracina, LLC, for 166 E. La Jolla Avenue, Placentia\nfor a monthly base rent of $39,479; and\n2) Authorize the City Administrator to execute the term\nextension in a form approved by the City Attorney.\nStaff Report\nExisting Lease Agreement\nAmendment #1 to Lease Agreement

1.h. Amended and Restated City Administrator Employment\nAgreement Fiscal Impact: FY22/23- $19,125 (101511-\n5001) FY23/24- $11,250 (101511-5001) Total $30,375\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the amended and restated City\nAdministrator’s Employment Agreement, to be\nexecuted by the Mayor, in a form approved by the City\nAttorney.\nStaff Report\nCity Administrator Employment Agreement

1.i. Lease Agreement for New Copiers and Managed Print\nServices Fiscal Impact: Expense: $14,394 (April - June\n2023) Budget: $14,500 (109595-6175)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Agreement with Century Business\nServices (CBS) for Managed Print Services and the\nreplacement of eight (8) copier machines and forty\n(40) office printers throughout various City locations\nfor a total amount of $57,600 annually, for five years;\nand\n2) Authorize the City Administrator or their designee to\nexecute all necessary documents, in a form approved\nby the City Attorney.\nStaff Report\nLease Agreement Contract\nCentury Business Solutions Quote\nCBE Office Technologies Quote\nCopy Link Quote\n2. PUBLIC HEARINGS:

2.a. CDBG Grant Funding for Proposed Programs for FY 2023-\n24 Fiscal Impact: CDBG Funds in the amount of $377,237\nfor Fiscal Year 2023-24\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing to consider proposed\nprograms and activities for the Community\nDevelopment Block Grant Funding for Fiscal Year\n2023-24; and\n2) Receive the Staff report, consider all public testimony,\nask any questions of Staff; and\n3) Close the Public Hearing; and\n4) Authorize the City Administrator to submit an\napplication to the County of Orange to receive CDBG\nFunds to support public service programs, public\nfacilities improvements, housing rehabilitation needs,\nand administrative expenses for Fiscal Year 2023-24;\nand\n5) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\n3. REGULAR AGENDA:

3.a. Introduction and First Reading of Ordinance No. 2023-01\nof the City Council of the City of Placentia, California,\nAmending Chapter 9.20 (“Wildlife”) of Title 9 (“Animals\nand Fowl”) of the Placentia Municipal Code Relating to\nFeeding Wildlife within the City Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive the staff report and consider the first reading\nof Ordinance No. 0-2023-01; and\n2) Find that the recommended actions are exempt from\nthe California Environmental Quality Act (“CEQA”)\npursuant to Sections 15061(b)(3) of the CEQA\nGuidelines, (Title 14, Chapter 3 of the California Code\nof Regulations). Section 21065 of the Public\nResources Code, and the City of Placentia Local\nGuidelines for implementing CEQA.\nStaff Report\nOrdinance O-2023-01

3.b. Approval of the Design Concept Plan for Playground\nRenovations at Koch Park (Phase II) and Approval of a\nPublic Works Agreement with Playcore D.B.A Gametime for\nthe Purchase and Installation of the Playground\nEquipment, CIP Project No. 7312 Fiscal Impact: Budgeted:\n$600,000.00 CIP Fund (797312-6760) Project No. 7312\nExpense: $593,742.96 CIP Fund (797312-6760) Project\nNo. 7312\nRecommended Action: It is recommended that the City\nCouncil:\n1) Provide Staff with input to incorporate into the design\nplan for the renovation of the Koch Park (Phase II)\nplayground project; and\n2) Approve the design concept plan for the Koch Park\n(Phase II) playground renovation project; and\n3) Approve the purchase of the Koch Park (Phase II)\nplayground equipment utilizing the budgeted CIP\nfunding in Fiscal Year 2022-2023 for project 7312;\nand\n4) Award a Public Works Agreement to PlayCore d.b.a\nGameTime, for the Koch Park (Phase II) playground\nequipment renovation project in the amount of\n$593,742.96; and\n5) Authorize the City Administrator to approve contract\nchange orders up to a total of $6,254.04 or a not-to-\nexceed total contract amount of $600,000; and\n6) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney\nStaff Report\nKoch Park PPT Concept Plan\nPlayCore Agreement - Koch Park

3.c. Approval of the Design Concept Plan for Playground\nRenovations at Tuffree Park and Approval of Public Works\nAgreement with Playcore D.B.A. Gametime for the\nPurchase and Installation of the Playground and Shade\nSails Equipment, CIP Projects No. 7301 and No. 7302\nFiscal Impact: Budgeted: $300,000.00 CIP Fund (697301-\n6760) Project No. 7301 $ 45,000.00 CIP Fund (697302-\n6760) Project No. 7302 Expense: $338,054.12 CIP Budget\nFunds\nRecommended Action: It is recommended that the City\nCouncil:\n1) Provide Staff with input to incorporate into the design\nplan for the renovation of the Tuffree Park playground\nand shade sails projects; and\n2) Approve the design concept plan for the Tuffree Park\nplayground renovation project and addition of the\nshade sails; and\n3) Approve the purchase of the Tuffree Park playground\nand shade sails equipment utilizing the budgeted CIP\nfunding in Fiscal Year 2022-2023 for projects 7301\nand 7302; and\n4) Award a Public Works Agreement to PlayCore d.b.a.\nGameTime for the Tuffree Park playground and shade\nsails equipment renovation project in the amount of\n$338,054.12; and\n5) Authorize the City Administrator to approve contract\nchange orders up to a total of $6,945.88 or a not-to-\nexceed total contract amount of $345,000; and\n6) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nTuffree Park PPT Concept Plan\nPlaycore Agreement Tuffree Park

3.d. 2023 City Treasurer Investment Report Update Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the 2023 Treasury Update.\nStaff Repor\n2023 Treasury Update PPT Presentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.