Placentia — 2023-05-16

1.b. City Fiscal Year 2022-23 Registers for May 16, 2023 Check\nRegister Fiscal Impact: $1,443,913.43 Electronic\nDisbursement Register Fiscal Impact: $1,264,594.46\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Setting of the Annual Special Tax Rate for Fiscal Year 2023-\n24 for Community Facilities District No. 2014-01 (Public\nServices CFD) and Declaring the Intention to Allow for the\nAnnexation of Property to Community Facilities District No.\n2014-01 Fiscal Impact: Revenue: $64,139.16 Recouped\nthrough Assessments (550000-4505)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-32, a Resolution of the\nCity Council of the City of Placentia, California, setting\nthe levy of an Annual Special Tax for Community\nFacilities District No. 2014-01 (Public Services); and\n2) Authorize inclusion of the Annual Special Tax for\nCommunity Facilities District No. 2014-01 (Public\nServices) for Fiscal Year 2023-24 on the Orange\nCounty Secured Property Tax Roll; and\n3) Adopt Resolution No. R-2023-33, a Resolution of the\nCity Council of the City of Placentia, California,\ndeclaring its intention to annex certain territory to\nCommunity Facilities District No. 2014-01 (Public\nServices).\nStaff Report\nResolution R-2023-32\nResolution R-2023-33\nRate and Method of Apportionment of Special Tax

1.d. Setting of the Annual Special Tax Rate for Fiscal Year\n2023-24 for Community Facilities District No. 2018-01\n(TOD CFD) and Declaring the Intention to Allow for Future\nAnnexations to Community Facilities District No. 2018-01\nFiscal Impact: Revenue: $31,448.05 (800000-4505)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-30, a Resolution of the\nCity Council of the City of Placentia, California, setting\nthe levy of an annual special tax for Community\nFacilities District No. 2018-01 (TOD Maintenance\nServices); and\n2) Adopt Resolution No. R-2023-31, a Resolution of the\nCity Council of the City of Placentia, California,\ndeclaring its intention to allow for future annexations\nof territory to Community Facilities District No. 2018-\n01 (TOD Maintenance Services); and\n3) Authorize inclusion of the Annual Special Tax for\nCommunity Facilities District No. 2018-01 (TOD\nMaintenance Services) for Fiscal Year 2023-24 on the\nOrange County Secured Property Tax Roll.\nStaff Report\nResolution R-2023-30\nResolution R-2023-31\nRate and Method of Apportionment for CFD 2018-01

1.e. Public Works Agreement with Asad Holdings LLC DBA\nOrangeblue General Contractors for the Installation of Tile\nWalls at the Placentia Navigation Center Fiscal Impact:\nExpense: $144,500.00 Contract Amount (Navigation\nCenter Fund) Budgeted: $150,000.00 (Navigation Center\nTile Project Fund) $ 8,950.00 (Navigation Center\nMaintenance Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Public Works Agreement with Asad\nHoldings LLC DBA Orangeblue General Contractors for\nthe installation of tile walls at the Placentia Navigation\nCenter for a not-to-exceed amount of $144,500; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract amount, or\n$14,450; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement with Asad Holdings LLC DBA Orangeblue General\nContractors

1.f. Award of Contract to Mariposa Landscapes, Inc., for Median\nand Parkway Landscape Maintenance Services Fiscal\nImpact: Expense: $279,575.91 Annual Contract Amount\nProposed Budget: $279,575.91 Fiscal Year 2023-34\nOperating Budget (103655-6115, 173555-6115, 296561-\n6115)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nMariposa Landscapes, Inc., for Median and Parkway\nLandscape Maintenance Services in an amount not-to-\nexceed $279,575.91 per year for an initial three (3)\nyear contract term with the option to extend for an\nadditional two-year term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual contract not-\nto-exceed amount; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney; and\n4) Authorize the City Administrator to approve the\neligible contract term extension an additional two-\nyear term based upon contractor performance and at\nthe discretion of the City.\nStaff Report\nContract with Mariposa Landscapes

1.g. Award of Maintenance Services Agreement to Hasa Inc.,\nfor Swimming Pool and Fountain Maintenance Services\nFiscal Impact: Expense: $53,250 Annual Contract Amount\nProposed Budget: $53,250 Fiscal Year 2023-34 Operating\nBudget (104076-6130)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Maintenance Services Agreement with Hasa\nInc. for Public Swimming Pool and Fountain\nMaintenance Services for an amount not-to-exceed\n$159,750 for an initial three-year contract term with\nthe option to extend for one (1) additional two-year\nterm for an amount not-to-exceed $53,250 per year;\nand\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual contract\naverage of $53,250; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney; and\n4) Authorize the City Administrator to approve the\neligible contract term extension for one (1) additional\ntwo-year term based upon contractor performance\nand at the discretion of the City.\nStaff Report\nAgreement with Hasa Inc.

1.h. Approve the Metropolitan Urban County Cooperation\nAgreement Amendment No. 3 Between the County of\nOrange and the City of Placentia for Community\nDevelopment Block Grant Funds Fiscal Impact: Potential\nRevenue of up to $323,000 per Fiscal Year for 2024-25,\n2025-26 and 2026-27\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Metropolitan Urban County Cooperation\nAgreement Amendment No. 3 between the County of\nOrange and the City of Placentia for Community\nDevelopment Block Grant Funds; and\n2) Authorize the City Administrator to execute the\nagreement in a form approved by the City Attorney.\nStaff Report\nMetropolitan Urban County Cooperation Agreement-\nAmendment #3

1.i. Approval Of Plans & Specifications and Award of\nConstruction Contract to Grigolla & Sons Construction Co.\nInc., For the 2022-2023 Concrete Repair Project, City\nProject No. 1302 Fiscal Impact: Expense: $107,250.00\nTotal Construction Contract Amount $ 97,500.00\nConstruction Contract Amount $ 9,750.00 Construction\nContingency Amount Available Budget: $108,273.56 Fiscal\nYear 2022-23 CIP Budget (791302-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Plans & Specifications prepared by the City\nEngineer and approve a Public Works Agreement with\nGrigolla & Sons Construction Co. Inc., for the 2022-\n2023 Concrete Repair Project in the amount of\n$97,500; and\n2) Reject the bid proposal submitted by National Pools\nInc., as non-responsive; and\n3) Reject all other bids received and authorize return of\nthe bid bonds; and\n4) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $9,750, for a total construction\ncontract not-to-exceed amount of $107,250; and\n5) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement with Grigolla & Sons Construction\n2. PUBLIC HEARINGS: None\n3. REGULAR AGENDA:

3.a. Appointments to Fill Vacancies on One City Commission\nand Various Committees Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Make the necessary appointments to fill the vacancies\nlisted below:\na. One (1) vacancy on the Planning Commission\nb. One (1) alternate vacancy on the Heritage\nCommittee\nc. Three (3) vacancies on the Historical Committee\n2) Direct Staff to update the City’s master Commission\nand Committee vacancy list; and\n3) Continue the Commission and Committee\nApplication/Recruitment process for any remaining\nvacancies for future consideration of appointments.\nStaff Report\nUpdated Vacancy-Applicant List\nSummary of Commission/Committee Member\nRequirements

3.b. Study Session: Presentation of the Proposed Fiscal Year\n2023-24 Operating Budget and Capital Improvement\nProgram (CIP) Fiscal Impact: FY 2023-24 Expenditures: $\n85,583,391 Revenue: $ 84,855,133\nRecommended Action: It is recommended that the City\nCouncil:\n1) Review and discuss the Proposed Fiscal Year 2023-24\nAnnual Operating Budget Capital Improvement\nProgram (CIP) and provide input and direction for\nfinal budget adoption; and\n2) Set the date of the public hearing for budget adoption\nas June 6, 2023, at 7:00 p.m.\nStaff Report\nBudget PowerPoint Presentation\nProposed 2023-24 Annual Operating Project and Capital\nImprovement Program\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.