Placentia — 2023-06-06

1.b. City Fiscal Year 2022-23 Registers for June 6, 2023 Check\nRegister Fiscal Impact: $2,261,426.06 Electronic\nDisbursement Register Fiscal Impact: $1,219,349.24\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Amendment No. 1 to Maintenance Services Agreement\nwith SCA of CA, LLC (’SCA’), Formerly R.F. Dickson Co., Inc\nfor Street Sweeping Services Fiscal Impact: Expense:\n$168,882.53 Revised Agreement Amount Budget:\n$169,000.00 Fiscal Year 2022-23 Operating Budget\n(374386-6290)\nRecommended Action: It is recommended that the City\nCouncil:\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n1) Approve Amendment No. 1 to the Maintenance\nServices Agreement with SCA of CA, LLC (SCA) for\nstreet sweeping services increasing the annual\ncontract not-to-exceed amount by $24,300.84 for a\nrevised cumulative contract amount of $771,510.13\nfor the entire contract term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the revised cumulative\nfive-year contract amount; and\n3) Approve Resolution No. R-2023-37, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1 SCA of CA\nResolution R-2023-37

1.d. Amendment No. 2 to Bulk Services Agreement with Nickey\nPetroleum Company for Bulk Fuel Delivery Services Fiscal\nImpact: Expense: $370,000 Revised Agreement Amount\nBudget: $367,000 Fiscal Year 2022-23 Budget $287,450\nGeneral Fund (103658-6345) $ 79,550 General\nFund/AARPA (105213-680)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Bulk Fuel Services\nAgreement with Nickey Petroleum, Company, for bulk\nfuel delivery services increasing the annual contract\nnot-to-exceed amount by $70,000; and\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual-not-to-exceed\ncontract amount; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #2 Nickey Petroleum

1.e. Purchase of Homicide Room Storage Shelving Fiscal\nImpact: Expense:$145,885 Budgeted:$145,885 FY 22-23\nGeneral Fund (105213-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of Ancillary Evidence Storage\nSystems in the amount of $145,885 plus applicable\nsales tax; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nEvidence Storage Systems Proposal

1.f. Award of Professional Services Agreement with KOA\nCorporation for the Local Roadway Safety Plan Fiscal\nImpact: Expense: $50,000 Professional Services\nAgreement Budget: $55,000 FY 2022-23 CIP Budget $\n45,000 Caltrans LRSP Grant (339303-6770) $ 10,000\nCitywide Traffic Impact Fee (659303-6770)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award a Professional Services Agreement for\nengineering services for the Local Roadway Safety\nPlan to KOA Corporation for a not-to-exceed amount\nof $50,000; and\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n2) Authorize the City Administrator to approve contract\nchange orders up to $5,000; and\n3) Approve Resolution No. R-2023-38, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPSA KOA Corporation\nResolution R-2023-38

1.g. Amendment No. 1 to Professional Services Agreement with\nSVA Architects, Inc., for On-Call Architectural Design\nServices for the City Hall/Police Station Modernization\nProject, City Project No. 5208 Fiscal Impact: Expense:\n$294,396 Professional Services Agreement Budget:\n$324,500 Fiscal Year 2022-23 CIP Budget $150,000\nGeneral Fund/ARPA (105208-6850) $174,500 Measure U\n(795208-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to Professional Services\nAgreement with SVA Architects, Inc for an additional\n$144,396 to provide architectural design services for\nthe City Hall/Police Station Modernization Project for a\ncumulative contract not-to-exceed amount of\n$294,396; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract not-to-\nexceed amount, or $29,439; and\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1 with SVA Architects

1.h. Resolution Adopting Fiscal Year 2023-24 Project List for\nCompliance with SB 1, The Road Repair and Accountability\nAct Of 2017 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Resolution No. R-2023-36, a Resolution of\nthe City Council of the City of Placentia, California,\nadopting the List of Projects for Fiscal Year 2023-24\nfunded by SB 1, The Road Repair and Accountability\nAct 2017; and\n2) Direct Staff to submit the project list to the California\nTransportation Commission.\nStaff Report\nResolution R-2023-36\nProject Area Map

1.i. Acceptance of Construction Work and Notice of Completion\nfor the Main Street and Crowther Ave Parking Lot\nImprovement Projects, City Project Nos. 5211 & 2204\nFiscal Impact: Expense: $602,304.00 Original Construction\nContract $ 42,783.69 Approved Change Order No. 1\n$645,087.69 Total Construction Cost\nBudgeted:$662,714.63 FY 22-23 CIP Project Budget\n$188,000.00 TOD Streetscape Impact Fee (722204-6741)\n$411,304.00 Measure U (795211-6850) $ 63,250.00\nGeneral Fund (105211-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n1) Accept the work performed by Aneen Construction,\nInc., for improvements of the Main Street and\nCrowther Avenue parking lots, City Project No. 5211 &\n2204 for a grand total amount of $645,087.69; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNotice of Completion

1.j. Agreement with Great Western Installations Inc. for the\nInstallation of New Park Amenities at Parque de los Ninos,\nSanta Fe, Tuffree, and Wagner Parks Fiscal Impact:\nExpense: $116,978.03 CIP Budget Funds Available Budget:\n$208,601.44 CIP Budget Funds $ 43,620 (797307-6760) $\n49,500 (797306-6760) $ 50,000 (637208-6760) $ 81,000\n(697303-6760) $ 10,000 (797305-6760)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award a Public Works Agreement to Great Western\nInstallations Inc, for the installation of park amenities\nat Parque de los Niños, Santa Fe, Tuffree, and Wagner\nParks in the amount of $116,978.03; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPublic Works Agreement Great Western Installations

1.k. Land Purchase Option Agreement with Mercy Housing\nCalifornia for the Baker Street Affordable Housing\nDevelopment Fiscal Impact: Land Financing Terms to be\ndetermined via Development Agreement\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award the Request for Qualifications/Proposals to\nMercy Housing California for the Affordable Housing\nDevelopment on Baker Street; and\n2) Reject all other proposals; and\n3) Approve Resolution No. R-2023-41, A Resolution of\nthe City Council of the City of Placentia, California\nApproving a Land Purchase Option Agreement and the\nExecution of a Loan Commitment Letter in the amount\nof $3,274,260 for a Residual Receipts Loan to Finance\nan Affordable Housing Development at 323, 307, 312\nand 314 Baker Street; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nResolution R-2023-41\nRequest for Qualifications and Proposals\nMercy House Proposal\n2. PUBLIC HEARINGS:

2.a. Presentation of the Proposed Fiscal Year 2023-24\nOperating Budget and Capital Improvement Program (CIP)\nFund Type Revenues & Expenditures & Transfers In\nTransfers Out General Fund $ 49,801,418 $52,282,523\nSpecial Revenue19,249,880 17,809,653 Debt Service\n403,750 403,750 Enterprise 6,209,550 6,430,930 Internal\nService 3,743,500 3,743,500 Fiduciary 5,447,035\n5,431,035 Totals 84,855,133 86,403,091\nRecommended Action: It is recommended that the City\nCouncil:\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n1) Open the Public Hearing concerning the City of\nPlacentia Budget for Fiscal Year 2023-24 and Capital\nImprovement Program (CIP) for Fiscal Year 2023-24,\nconsider all public testimony, ask questions of Staff,\nand close the public hearing; and\n2) Adopt Resolution No. R-2023-42, a Resolution of the\nCity Council of the City of Placentia, California, taking\nactions necessary to adopt the Fiscal Year 2023-24\nAnnual Budget; and taking actions necessary to adopt\nthe Fiscal Year 2023-24 Capital Improvement Program\n(CIP) Budget with an appropriation of $12,302,590;\nand authorizing the Position Allocation Plan and\nCompensation Plan for Fiscal Year 2023-24; and\n3) Authorize the City Administrator to release\nappropriation controls for the General Government\nDepartment and Risk Management fund outside of the\nnormal quarterly process, as necessary; and\n4) Approve the use of the County’s population growth\nand California per capita income growth as\ndetermined by the State Department of Finance for\nthe calculation of the Fiscal Year 2023-24 Annual\nAppropriation Limit; and\n5) Adopt Resolution R-2023-43, a Resolution of the City\nCouncil of the City of Placentia, California, approving\nand adopting the Annual Appropriations Limit for the\nFiscal Year 2023-24 in the amount of $112,870,414.\nRecommended Action: It is recommended that the\nPlacentia Public Financing Authority take the following\nactions:\n1) Conduct the Public Hearing concerning the\nPlacentia Public Financing Authority Budget for\nFiscal Year 2023-24; and\n2) Adopt Resolution No. PPFA-2023-01, a Resolution\nof the Placentia Public Financing Authority (PPFA)\nBoard of Directors of the City of Placentia,\nCalifornia, taking actions necessary to adopt the\nPPFA’s Fiscal Year 2023-24 Annual Budget.\nStaff Report\nProposed Budget 2023-24\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\nResolution R-2023-42\nResolution R-2023-43\nResolution PPFA 2023-01\nPowerpoint Presentation

2.b. Public Hearing to Provide for the Annual Levy of\nAssessment for the City of Placentia Landscape\nMaintenance District 92-1 Fiscal Impact: Revenue:\n$450,858 (Recouped through Assessments) Expenditures:\n$419,200 (Proposed FY 2023-24 Budget LMD 92-1 Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the levy and\ncollection of assessments within the Landscape\nMaintenance District 92-1; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing; and\n4) Adopt Resolution No. R-2023-34, a Resolution of the\nCity Council of the City of Placentia, California,\napproving Engineer’s Report, confirming diagram and\nassessment, and ordering levy of continued\nassessments for Fiscal Year 2023-24 for Placentia\nLandscape Maintenance District No. 92-1.\nStaff Report\nResolution R-2023-34\nEngineer’s Report\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421

2.c. Public Hearing to Provide for the Annual Levy of\nAssessment for the City of Placentia Street Lighting District\n81-1 Fiscal Impact: Revenue: $135,286 (SLD 81-1\nAssessments) $ 36,214 (Transfer in from General Fund)\nExpenditures: $171,500 (Proposed FY 2023-24 Budget SLD\n81-1 Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the levy and\ncollection of assessments within the Placentia Street\nLighting District 81-1; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing; and\n4) Adopt Resolution No. R-2023-35, a Resolution of City\nCouncil of the City of Placentia, California, approving\nEngineer’s Report, confirming diagram and\nassessment, and ordering levy of continued\nassessments for Fiscal Year 2023-24 for Placentia\nStreet Lighting District No. 81-1.\nStaff Report\nResolution R-2023-35\nEngineer’s Report

2.d. Specific Plan Amendment No. SPA 2022-01, Development\nPlan Review No. DPR 2022-04, and Vesting Tentative Tract\nMap No. VTTM 19250 for the Development of an\nApproximately 17.02-Gross Acre Site with 100 Single-\nFamily, Detached Two-Story Dwelling Units located along\nAlta Vista Street, between Rose Drive and Jefferson Street\n(APNS 341-501-01 Through 341-501-65) (Toll Brothers)\nFiscal Impact: Revenue: $2,118,000 Development Impact\nFees\nRecommended Action: It is recommended that the City\nCouncil:\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\n1) Open Public Hearing concerning SPA 2022-01, DPR\n2022-04, and VTTM 19250; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing; and\n4) Adopt Resolution No. R-2023-39, a Resolution of the\nCity Council of the City of Placentia, California,\nadopting an Addendum to an Adopted Mitigated\nNegative Declaration for TTM 15700 prepared in full\ncompliance with the California Environmental Quality\nAct (“CEQA”), California Public Resources Code §§\n21000, et seq., and the Environmental Guidelines of\nthe City of Placentia, and approving DPR 2022-04 and\nVTTM 19250, and making findings to permit the\nsubdivision and development of an unimproved\napproximately 17.02-gross acre site from the\nconstruction of 100 single-family, detached two-story\ndwelling units, and associated hardscape and\nlandscape improvements, on property located along\nAlta Vista Street, between Rose Drive and Jefferson\nStreet (APNs 341-501-01 through 341-501-65); and\n5) Waive full reading, by title only, and introduce for first\nreading Ordinance No. O-2023-03, an Ordinance of\nthe City Council of the City of Placentia, California,\namending Chapter 23.107, Specific Plan 7, of the\nPlacentia Municipal Code (PMC) and the East Placentia\nSpecific Plan design guidelines and development\nstandards to change the subarea land use designation\nof the subject property from Low Density Residential\n(LDR) to Medium Density Residential (MDR), including\nmodifications to the MDR development standards.\n6)Ap prove the Community Benefits Agreement related to\nVesting Tentative Tract Map 19250 between the City\nof Placentia, and Toll Bros. Inc., and direct the City\nAdministrator or designee to execute the Community\nBenefits Agreement in a form approved by the City\nAttorney; and\n7)Ap prove the Development Impact Fee Deferral\nAgreement related to Vesting Tentative Tract Map\n19250 between the City of Placentia and Toll Bros.\nInc. and direct the City Administrator or designee to\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\nexecute the Development Impact Fee Deferral\nAgreement in a form approved by the City Attorney.\nStaff Report\nResolution R-2023-39\nOrdinance O-2023-03\nCommunity Benefits Agreement\nDevelopment Impact Fee Deferral Agreement\nProject Plans\nVicinity & Land Use Map\nSite Photographs\nPublic Correspondence\n3. REGULAR AGENDA:

3.a. Recap of 2022 Heritage Festival and Approval of 2023\nEvent Fiscal Impact: 2022 Expense: $110,619 Total Event\nCost 2022 Staff Cost: $ 37,905 Includes All City Staff 2022\nSupplies Cost: $ 72,713 General Fund 2022 Revenue: $\n29,907 2023 Expense: $102,900 Estimated\nSupply/Equipment Expenditures for FY 2023-24 Revenue:\n$39,000 Estimated\nRecommended Action: It is recommended that the City\nCouncil:\n1) Review the proposed recommendations presented by\nStaff and the Heritage Festival Committee and provide\nfeedback; and\n2) Approve the recommendations from Staff and the\nHeritage Festival Committee for the 2023 Heritage\n6/2/23, 2:47 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=421\nFestival and Parade event; and\n3) Approve the request for the City to fund $102,900 in\nsupply and staffing costs for the 2023 Heritage\nFestival to be allocated in the Fiscal Year 2023-24\nbudget.\nStaff Report\nEvent Expense Sheet\nPowerPoint Presentation\nHeat Index Policy\nMarching Band Policy

3.b. Annual Comprehensive Financial Report for the Period\nEnding June 30, 2022 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Annual Comprehensive Financial\nReport for the period ending June 30, 2022, as\nrecommended by the Financial Audit Oversight\nCommittee.\nStaff Report\nAnnual Comprehensive Financial Report\nPowerPoint Presentation

3.c. Introduction and First Reading of Ordinance No. O-2023-02\nof the City Council of the City of Placentia, California,\nAdding Chapter 2.54 Entitled "Electronic and Paperless\nFiling of Campaign Disclosure Statements and Statement\nof Economic Interest,” Relating to Electronic and Paperless\nFiling of Fair Political Practices Commission Campaign\nDisclosure and Economic Interest Statements Fiscal\n\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive the staff report and introduce, and read by\ntitle only, Ordinance No. 0-2023-02, An Ordinance of\nThe City Council of the City of Placentia, California,\nAdding Chapter 2.54 Entitled "Electronic and\nPaperless Filing Of Campaign Disclosure Statements\nAnd Statement Of Economic Interest,” Relating To\nElectronic And Paperless Filing Of Fair Political\nPractices Commission Campaign Disclosure And\nEconomic Interest Statements.