Placentia — 2023-06-20

1.b. City Fiscal Year 2022-23 Registers for June 20, 2023 Check\nRegister Fiscal Impact: $3,020,376.03 Electronic\nDisbursement Register Fiscal Impact: $1,771,590.36\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Second Reading and Adoption of Ordinance No. O-2023-\n02, an Ordinance of the City Council of the City of\nPlacentia, California, Adding Chapter 2.54 Entitled\n"Electronic and Paperless Filing of Campaign Disclosure\nStatements and Statement of Economic Interest,” Relating\nto Electronic and Paperless Filing of Fair Political Practices\nCommission Campaign Disclosure and Economic Interest\nStatements Fiscal Impact: None\nRecommended Action: Approve\nStaff Report\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422

1.d. Second Reading and Adoption of Ordinance No. O-2023-\n03, an Ordinance of the City Council of the City of\nPlacentia, California, Amending Specific Plan No. 7 To\nChange the Subarea Land Use Designation of the Subject\nProperty from Low Density Residential (LDR) To Medium\nDensity Residential (MDR), Including Modifications to the\nMDR Development Standards on Property Located along\nAlta Vista Street, between Rose Drive and Jefferson Street\n(APNS 341-501-01 through 341-501-65) Fiscal Impact:\nNone\nRecommended Action: Approve\nStaff Report

1.e. Amendment No. 1 to Professional Services Agreement with\nHdL Companies for Sales Tax Analysis and Auditing\nServices Fiscal Impact: Expense: $6,540 Annual Fee Plus\nAdditional Fees Contingent on Recovered Revenue\nBudgeted in FY 23-24 Proposed Budget (102020-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Hinderliter, de Llamas and\nAssociates (HdL Companies) for Sales Tax Analysis\nand Auditing Services for a term ending June 30,\n2024; and\n2) Authorize the City Administrator and/or his designee\nto execute all the necessary documents in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1 PSA HdL Companies

1.f. Professional Services Agreement with Kosmont\nTransactions Services, Inc. for Professional Financial\nAdvisory Services Fiscal Impact: Expense: $36,000 Annual\nFee Budgeted: $36,000 in FY 23-24 Adopted Budget\n(102020-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n1) Approve Professional Services Agreement with\nKosmont Transaction Services, Inc. for Professional\nFinancial Advisory Services; and\n2) Authorize the City Administrator and/or his designee\nto execute all the necessary documents in a form\napproved by the City Attorney.\nStaff Report\nPSA Kosmont Transactions Services

1.g. Award of Contract to Bear Electrical Solutions, Inc. for\nTraffic Signal Maintenance Services Fiscal Impact:\nExpense: $ 510,000 Total Cost for Services (3-Year)\nBudgeted: $ 170,000 Fiscal Year 2023-24 Operating\nBudget (103590-6099) $ 170,000 Fiscal Year 2024-25\nOperating Budget $ 170,000 Estimated For Fiscal Year\n2025-26 Operating Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with Bear\nElectrical Solutions, Inc. for Traffic Signal Maintenance\nServices in an amount not-to-exceed $170,000 per\nyear for an initial three (3) year contract term, with\nthe option to extend for one (1) additional two (2)\nyear term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the annual\ncontract not-to-exceed amount; and\n3) Authorize the City Administrator to approve the\neligible contract term extension for one (1) additional\ntwo (2) year term based upon contractor performance\nand at the discretion of the City; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\nPSA Bear Electrical Solutions\nCity of Tustin Service Agreement with Bear

1.h. Approval of Plans & Specifications and Award of\nConstruction Contract to M.S. Construction Management\nGroup for the Construction of a Concrete Pedestal and\nRelated Site Improvements for the Placentia Gateway\n"Chromatic Ascension" Sculpture, and Amendment No. 2\nto the Cooperative Art Agreement with Caltrans for Public\nArt Project No. 1206 Fiscal Impact: Expense: $ 398,400\nTotal Construction Contract Amount $ 39,840 Total\nConstruction Contingency Amount $ 438,240 Total Amount\nAvailable Budget: $ 438,240 Fiscal Year 2022-23 CIP\nBudget (101206-6730)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the engineered construction plans &\nspecifications prepared by Patrell Engineering Group\nand approve a Public Works Agreement with M.S.\nConstruction Management Group to construct a\nconcrete base for the Placentia Gateway “Chromatic\nAscension” public art piece in the amount of\n$398,400; and\n2) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $39,840, for a total construction\ncontract not-to-exceed amount of $438,240; and\n3) Approve Resolution No. R-2023-44, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator to approve\nAmendment No. 2 to the Cooperative Art Agreement\nwith Caltrans increasing the allowable project\nreimbursement amount; and\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n5) Authorize the City Administrator to approve all\nagreements in a form approved by the City Attorney.\nStaff Report\nPublic Works Agreement with M.S. Construction\nManagement Group\nAmendment #2 to Cooperative Art Agreement with\nCaltrans\nResolution R-2023-44

1.i. Purchase of Replacement Desktop Computers for Police\nDepartment Fiscal Impact: Expense: $ 49,993.17 Total\nPurchase Price of Equipment Budget: $ 50,000.00 CIP\nGeneral Fund (216202-6840)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize the City Administrator to approve a\npurchase order with Dell Computer for the purchase\nof computing equipment not-to-exceed the amount of\n$49,993.17; and\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nDell Quote

1.j. Annual Military Equipment Report Per CA Assembly Bill No.\n481 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the annual Military Equipment Report\nper CA Assembly Bill No. 481; and\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n2) Adopt Resolution R-2023-50, A Resolution of the City\nCouncil of the City of Placentia, California, renewing\nits Military Equipment Use Policy.\nStaff Report\nAnnual Military Equipment Report\nResolution R-2023-50

1.k. Measure M Eligibility Application Package for Fiscal Year\n2023-24 Fiscal Impact: Revenue: $1,192,053 in estimated\nMeasure M Funds (180000-4092)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize Staff to submit the 7-year Capital\nImprovement Program (CIP) project list utilizing\nMeasure M funding; and\n2) Approve Resolution No. R-2023-45, a Resolution of\nthe City Council of the City of Placentia, California,\nconcerning the status and update of the Circulation\nElement and Mitigation Fee Program for the Measure\nM (M2) Program; and\n3) Approve Resolution No. R-2023-46, a Resolution of\nthe City Council of the City of Placentia, California,\nconcerning the update of the Local Signal\nSynchronization Plan for the Measure M (M2)\nProgram; and\n4) Authorize Staff to submit the Measure M Eligibility\napplication package to OCTA to ensure continued\neligibility for Measure M funding and receipt of Local\nFair Share M2 funds.\nStaff Report\nMeasure M CIP Project List\nResolution R-2023-45\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\nResolution R-2023-46 w/Local Signal Synchronization Plan

1.l. Successor Agency Staffing Support Services for FY 2023-\n24 for Assistance with Submitting Last and Final ROPS\nFiscal Impact: Expense: $15,000 Budgeted: $15,000\nSuccessor Agency Professional Services (547525-6499)\nRecommended Action: It is recommended that the City\nCouncil, acting in its sole capacity as the Successor Agency\nto the former Redevelopment Agency of the City of\nPlacentia, take the following actions:\n1) Approve the Professional Services Agreement with\nKosmont & Associates, Inc. dba Kosmont Companies\nfor an amount not-to-exceed $15,000 for a term\nending June 30, 2024; and\n2) Authorize the City Administrator to approve a one (1)\nyear contract term extension based on Consultant’s\nperformance and at the discretion of the City; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPSA with Kosmont & Associates\nKosmont Services Proposal

1.m. Award of Contract with West Coast Arborists, Inc. for Tree\nMaintenance Services Fiscal Impact: Expense: $258,830\nAnnual Contract Not-to-Exceed Amount Budgeted:\n$258,830 Fiscal Year 2023-24 Operating Budget (103655-\n6116 and 173555-6116)\nRecommended Action: It is recommended that the City\nCouncil:\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n1) Approve a Professional Services Agreement with West\nCoast Arborists, Inc., for tree trimming services in an\namount not-to-exceed $258,830 per year, or\n$776,490 for the initial three (3) year contract term;\nand\n2) Authorize the City Administrator to approve\nagreement amendments up to ten percent (10%) of\nthe cumulative agreement amount; and\n3) Authorize the City Administrator to approve the\neligible contract term extension for an additional two-\nyear term based upon contractor performance and at\nthe discretion of the City; and\n4) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nPSA with West Coast Arborists

1.n. Amendment to Cooperative Agreement with the County of\nOrange for the Design and Construction of the OC Loop\nRecreation Trail Fiscal Impact: Expense: None Revenue:\n$215,682 County Onetime Payment to City\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No.1 to the Cooperative\nAgreement with the County of Orange for the design\nand construction of the OC Loop Class 1 bikeway; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1 to Cooperative Agreement with County of\nOrange\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422

1.o. Amendment No. 3 to Professional Services Agreement with\nNV5 Inc., for On-Call Construction Management and\nInspection Services Fiscal Impact: Expense: $143,270\nAmendment Amount Available Budget:$228,000 Fiscal\nYear 2022-23 CIP Budget $110,000 Sewer Impact Fees\n(713101-6750 $118,000 Citywide Sewer Impact Fee\n(643101-6750)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 3 to the Professional\nServices Agreement with NV5 Inc., for an additional\n$143,270 to provide additional professional services\nto complete the TOD/Crowther Sewer Line\nReplacement Project for a cumulative contract not-to-\nexceed amount of $613,510; and\n2) Adopt Resolution No. R-2023-51, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #3 with NV5 Inc.\nResolution R-2023-51

1.p. Professional Services Agreement with LSA Associates, Inc.,\nfor Preparation of Supplemental California Environmental\nQuality Act (CEQA) Documentation Regarding Expansion of\nthe City’s Transit Oriented Development (TOD)\nPackinghouse District Fiscal Impact: Expense: $117,180\nProfessional Services Agreement Budget: $231,000 FY\n2023-34 Operating Budget (742531-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n1) Approve a Professional Services Agreement with LSA\nAssociates, Inc., for preparation of supplemental\nCEQA documentation regarding expansion of the\nCity’s Transit Oriented Development (TOD)\nPackinghouse District; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract not-to-\nexceed amount, or $11,718; and\n3) Adopt Resolution No. R-2023-52, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nPSA with LSA Associates, Inc.\nResolution R-2023-52

1.q. Purchase of Community Services Facility Maintenance\nVehicle Fiscal Impact: Expense: $63,964.63 Total Purchase\nPrice $10,000.00 Outfitting/Equipment Costs Budget:\n$75,000.00 FY 2022-23 Vehicle Replacement Fund\n(814000-6842)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of one (1) 2023 Ford F-250\nRegular Cab Utility work truck with Harbor Service\nBody from Ken Grody Ford in the amount of\n$63,964.63 and an additional $10,000 for outfitting\ncosts of the vehicle upon receipt; and\n2) Approve Resolution No. R-2023-53, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2022-\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\n23 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nKen Grody Ford Quote\nResolution R-2023-53\n2. PUBLIC HEARINGS:

2.a. Public Hearing and Tabulation of Ballots for Annexation into\nCommunity Facilities District No. 2014-01 (Public Services\nCFD) Fiscal Impact: Annual Revenue: $111,915.32\n(550000-4505)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the annexation of\nthe JPI Cenza development project; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Conduct election for annexation of the JPI Cenza TOD\nProject Annexation to Community Facilities District\nNo. 2014-01 (Public Services); and\n4) Close the Public Hearing; and\n5) Adopt the Resolution No. R-2023-47, A Resolution of\nthe City Council of the City of Placentia, California,\nMaking Certain Findings, Certifying the Results of an\nElection and Ordering the Annexation of Territory (JPI\nCenza TOD Annexation) to Community Facilities\nDistrict No. 2014-01 (Public Services) and Approving\nthe Amended Map for Said District.\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\nStaff Report\nProperty Owner Petition\nResolution R-2023-47\nAmended Annexation Boundary Map

2.b. Public Hearing and Tabulation of Ballots for Annexation into\nCommunity Facilities District No. 2018-01 Fiscal Impact:\nAnnual Revenue: $61,140,86 (800000-4505)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the public hearing concerning the annexation of\nthe JPI Cenza apartment building project; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing; and\n4) Accept the Petition, Consent and Waiver from the\nlandowner for annexation to Community Facilities\nDistrict No. 2018-01 (TOD CFD); and\n5) Adopt the Resolution No. R-2023-48, A Resolution of\nthe City Council of the City of Placentia, California,\nMaking Certain Findings, Certifying the Results of an\nElection and Ordering the Annexation of Territory (JPI\nAnnexation) to Community Facilities District No.\n2018-01 (TOD CFD) and Approving the Amended Map\nfor Said District.\nStaff Report\nProperty Owner Petition\nResolution R-2023-48\n6/16/23, 12:22 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=422\nAnnexation Boundary Map\n3. REGULAR AGENDA:

3.a. Placentia Public Safety Communications Center 2022\nAnnual Report Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file a copy of the completed 2022 Annual\nReport.\nStaff Report\nAnnual Report\nPowerPoint Presentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.