Placentia — 2023-07-25

1.b. City Fiscal Year 2022-23 and 2023-24 Registers for July\n25, 2023 Check Register\n1) FY 22/23 - $1,119,736.40\n2) FY 23/24 - $ 257,567.27 Electronic Disbursement\nRegisters Fiscal Impact:\n1) FY 22/23 $ 303,747.51\n2) FY 23/24 $ 1,115,148.38\nRecommended Action: It is recommended that\nthe City Council:\n1) Receive and file\nCheck Register FY 2022-23\nCheck Register FY 2023-24\nElectronic Disbursement FY 2022-23\nElectronic Disbursement FY 2023-24

1.c. Acceptance of Construction Work and Notice of Completion\nfor the Santa Fe Avenue Outdoor Dining Platform Project\nFiscal Impact: Expense: $65,888.00 Original Construction\n\nContract $13,177.60 Approved Change Order No. 1\n$79,065.60 Total Construction Cost Budgeted:\n$150,000.00 Community Development Block Grant Fund\n(302534-6401, 232502-6401)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Global Builders Inc., for\nthe outdoor dining platform improvements on Santa\nFe Avenue, for a grand total amount of $79,065.60;\nand\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNotice of Completion

1.d. Acceptance of Construction Work and Notice of Completion\nfor Old Town Placentia Façade Improvement Project Fiscal\nImpact: Expense: $ 205,838.00 Original Construction\nContract $ 12,536.26 Contract Change Orders No. 1-3 $\n218,374.26 Total Construction Cost Budgeted: $\n226,421.80 Community Development Block Grant Fund\n(302535-6401 JL# 232501)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Loengreen Inc., for the\nOld Town Placentia Façade Improvement Project, for a\ngrand total amount of $218,374.26; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Adopt Resolution No. R-2023-69, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\n7/21/23, 1:09 PM p y\nplacentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=424 y\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nNotice of Completion\nStaff Report\nResolution R-2023-69

1.e. Amendment to Joint Powers Agreement with Integrated\nLaw & Justice Agency for Orange County Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Restated and Amended Joint Powers\nAgreement for Integrated Law & Justice Agency for\nOrange County (ILJAOC); and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nRestated and Amended JPA\nMemorandum from Legal Counsel ILJAOC

1.f. Award of Construction Contract to Unlimited\nEnvironmental, Inc. for Demolition Work at 207 West\nChapman Avenue Fiscal Impact: Expense: $60,000 Total\nConstruction Contract Amount $ 6,000 Total Construction\nContingency Amount $66,000 Total Amount Budget:\n$66,000 Affordable Housing Development Impact Fee Fund\n(682534-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n\n1) Award a Construction Contract to Unlimited\nEnvironmental, Inc., for demolition work and asbestos\nabatement for 207 West Chapman Avenue in the\namount of $60,000; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $6,000 for a total construction\ncontract not-to-exceed amount of $66,000; and\n4) Adopt Resolution No. R-2023-68, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n5) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nResolution R-2023-68\nAgreement

1.g. Resolution Adopting the Annual Statement of Investment\nPolicy for Fiscal Year 2023-24 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-66, a Resolution of the\nCity Council of the City of Placentia, California,\nadopting the annual Statement of Investment Policy\nfor the Fiscal Year 2023-24.\nStaff Report\n7/21/23, 1:09 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=424\nResolution R-2023-66\nStatement of Investment Policy

1.h. Resolution Approving the Adoption of the Multiple\nEmployer OPEB/Pension 115 Trust Administered by\nShuster Advisory Group, LLC Fiscal Impact: Estimated\nsavings of $293,000 over 10-years, $1.1 million over 20-\nyears, and $2.9 million over 30-years\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution 2023-67 approving the adoption of\nthe Multiple Employer OPEB/Pension 115 Trust\nadministered by Shuster Advisory Group, LLC and the\ndiscontinuance of the City’s current participation in\nthe PARS Post-Retirement Health Care Plan Trust\nadministered by Public Agency Retirement Services\n("PARS") and U.S Bank; and\n2) Direct staff to return to City Council with an update to\nPolicy 431, “Section 115 Funding Policy”, incorporating\nan OPEB and pension mitigation funding strategy.\nStaff Report\nResolution R-2023-67

1.i. Award of Construction Contract to Mark Company Asphalt\nand Concrete for the Crowther Avenue Street Resurfacing\nProject, Project No. 1401 Fiscal Impact: Expense:\n$259,865 Construction Contract $ 25,986 Contingency\nAmount Budgeted: $285,851 FY 2023-24 CIP Budget\n(719800-6740 JL#24101)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Public Works Agreement for Project No.\n1401 with Mark Company Asphalt and Concrete for an\namount not-to-exceed $259,865; and\n\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract not-to-\nexceed amount, or $25,986; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement

1.j. Approval of Plans & Specifications and Award of\nConstruction Contract to PCN3, Inc., for Phase II\nConstruction of the Placentia Public Safety Center Project\nNo. 5213 Fiscal Impact: Expense: $ 9,888,000 Total\nConstruction Contract Amount $ 988,000 Total\nConstruction Contingency Amount $10,876,000 Total\nAmount Available Budget: $21,616,963 Fiscal Year 2023-\n24 CIP Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the engineered and architectural construction\nplans & specifications prepared by PBK Architects,\nInc., and approve a Public Works Agreement with\nPCN3 Inc. for the construction of Phase II of the\nPlacentia Public Safety Center in the amount of\n$9,888,000; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $988,000 for a total construction\ncontract not-to-exceed amount of $10,876,000; and\n4) Adopt Resolution No. R-2023-70, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n7/21/23, 1:09 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=424\n5) Authorize the City Administrator and/or his designee\nto execute all agreements in a form approved by the\nCity Attorney.\nStaff Report\nAgreement\nResolution R-2023-70

1.k. Amendment No. 1 to the Professional Services Agreement\nwith Geocon West Inc., for Geotechnical Testing and\nInspection Services for the Placentia Public Safety Center\nFiscal Impact: Expense: $ 46,000 Amendment Increase\nAvailable Budget: $ 5,007,150 FY 2022-23 CIP Budget\n(105213-6850 JL# 229999-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Geocon West, Inc.; and\n2) Authorize the City Administrator to execute the\nagreement amendment in a form approved by the\nCity Attorney.\nStaff Report\nProfessional Services Agreement

1.l. Purchase of Two (2) Public Works Service Trucks Fiscal\nImpact: Expense: $85,767.38 Total Purchase Price Budget:\n$90,000.00 FY 2023-24 CIP Budget (799800-6842,\nJL#24802)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of two (2) 2023 Ford F-150\nRegular Cab work trucks from Fairway Ford in the\namount of $85,767.38; and\n\n2) Authorize the City Administrator and/or his designee\nto issue a purchase order to Fairway Ford for these\nvehicles and execute all necessary documents, in a\nform approved by the City Attorney.\nStaff Report\nQuote Fairway Ford

1.m. Amendment No. 4 to the Professional Services Agreement\nwith the Placentia Yorba Linda Unified School District for\nthe Provision of Two (2) School Resource Officers Fiscal\nImpact: Revenue: $250,000 (School District Reimburses\n79% of School Resource Officers Actual Amount)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 4 to the Professional\nServices Agreement for the Provision of School\nResource Officer Services with Placentia-Yorba Linda\nUnified School District based on a reimbursement\nformula as specified in the Agreement; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nProfessional Services Agreement\nPrevious 3 Agreements

1.n. Resolution authorizing the temporary suspension of\nregulatory ordinances pertaining to the operation of the\nPlacentia Rotary Club Cowabunga event on Saturday,\nSeptember 16, 2023 at Kraemer Memorial Park. Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n\n1) Approve an agreement in a form approved by the City\nAttorney with the Placentia Rotary Club to host the\nannual Cowabunga fundraising event at Kraemer\nMemorial Park and authorize the City Administrator or\ndesignee to execute all applicable documents; and\n2) Adopt Resolution No. R-2023-71, A Resolution of the\nCity Council of the City of Placentia Authorizing the\nTemporary Suspension of Regulatory Sections\n10.28.010 and 23.76.050 of the Placentia Municipal\nCode for the operation of the Cowabunga fundraising\nevent on September 16, 2023, from 4:00 p.m. to\n9:00 p.m. at Kraemer Memorial Park located at 201\nN. Bradford Avenue.\nStaff Report\nResolution R-2023-71\nRotary Letter\nMOU between City and Rotary

1.o. Approval of LS-1 Option E Agreement with Southern\nCalifornia Edison Fiscal Impact: Estimated Savings:\n$2,356,340 net after recovery of initial capital investment\nover 20 years\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Southern California Edison Company\nSchedule LS-1 Option E, Energy Efficiency-Light\nEmitting Diode (LED) Fixture Replacement Rate\nAgreement; and\n2) Authorize the City Administrator and/or his designee\nto execute the LS-1 Option E Agreement in a form\napproved by the City Attorney.\nStaff Report\nAgreement\n\nLS-1 Option E Savings Outlook\nLS-1 Option E Post 20 years Outlook\n2. PUBLIC HEARINGS:

2.a. Annual Solid Waste Handling Services Rate Adjustment\nand Related Resolutions for Fiscal Year 2023-24 Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the Solid Waste\nHandling Services, Rate Adjustment and related\nresolutions for Fiscal Year 2023-24; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing and direct the City Clerk to\ntabulate the written protests and report the results of\nthe tabulation to the City Council; and\n4) Adopt Resolution No. R-2023-64, a Resolution of the\nCity Council of the City of Placentia, California,\napproving the Amended Fee Schedule for Solid Waste\nHandling Services for Fiscal Year 2023-24; and\n5) Adopt Resolution No. R-2023-65, a Resolution of the\nCity Council of the City of Placentia, California,\nauthorizing and determining residential solid waste\nhandling service charges and directing placement\nthereof on the Orange County property tax rolls for\nFiscal Year 2023-24; and\n6) Approve Amendment No. 14 to the Amended, Revised\nand Restated Agreement for Solid Waste Handling\nServices between the City of Placentia and Republic\nWaste Services of Southern California, LLC; and\n\n7) Authorize the City Administrator to execute all the\nnecessary documents, in a form approved by the City\nAttorney.

2.b. A Resolution of the City Council of the City of Placentia\napproving the issuance by the Placentia Public Financing\nAuthority of not to exceed $10 Million of Placentia Public\nFinancing Authority Lease Revenue Bonds (Public Safety\nCenter Project) Series 2023a; approving the execution and\ndelivery of related documents in connection with the\noffering and sale of such bonds; and authorizing other\nmatters related thereto Fiscal Impact: Expense: Lease\npayments on lease revenue bonds in lieu of rental\npayments for current leased facility\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the sale of Lease\nRevenue Bonds to fund the construction of the\nPlacentia Public Safety Center; and\n2) Receive the Staff Report, consider all public\ntestimony, ask questions of Staff; and\n3) Close the Public Hearing; and\n\n4) Adopt Resolution R-2023-72 authorizing the issuance\nof bonds by the Placentia Public Financing Authority in\nan amount not-to-exceed $10 million, approving the\nform of the Indenture, Site Lease, Lease Agreement,\nPreliminary Official Statement, Bond Purchase\nAgreement and Continuing Disclosure Agreement; and\n5) Authorize the City Administrator to execute all the\nnecessary documents, in a form approved by the City\nAttorney.\nRecommended Action: It is recommended that the\nPlacentia Public Financing Authority:\nPlacentia Public Financing Authority A Resolution of\nthe Governing Board of the Placentia Public Financing\nAuthority authorizing the issuance of not to exceed\n$10 Million of Placentia Public Financing Authority\nLease Revenue Bonds (Public Safety Center Project)\nSeries 2023a; and approving the execution and\ndelivery of related documents in connection with the\noffering and sale of such bonds; and authorizing other\nmatters related thereto Fiscal Impact: Expense: Lease\npayments on lease revenue bonds in lieu of rental\npayments for current leased facility\n1) Adopt Resolution PPFA-2023-02 authorizing the\nissuance of bonds by the Placentia Public Financing\nAuthority in an amount not to exceed $10 million and\napproving the form of the Indenture, Site Lease,\nLease Agreement, Preliminary Official Statement,\nBond Purchase Agreement and, Assignment\nAgreement; and\n2) Authorize the Executive Director to execute all the\nnecessary documents, in a form approved by the\nAuthority’s Counsel.

3.a. Appointments to Fill Vacancies on One City Commission\nand One Committee Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Make the necessary appointments to fill the vacancies\nlisted below:\na. One (1) vacancy on the Planning Commission\nb. One (1) vacancy on the Senior Advisory\nCommittee\n2) Direct Staff to update the City’s Master Commission\nand Committee vacancy list; and\n3) Continue the Commission and Committee\nApplication/Recruitment process for any remaining\nvacancies for future consideration of appointments.\nStaff Report