Placentia — 2023-09-19

1.b. City Fiscal Year 2023-24 Registers for September 19, 2023\nCheck Register Fiscal Impact: $ 879,465.06 Electronic\nDisbursement Register Fiscal Impact: $1,366,016.32\nRecommended Action: It is recommended that the City\nCouncil:\n9/15/23, 3:02 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=428\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Resolution Authorizing the Submission of Applications for\nCalRecycle Grant and Payment Programs Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-77, A Resolution of the City\nCouncil of the City of Placentia, California authorizing\nsubmittal of application(s) for all CalRecycle grants\nand payment programs for which the City of Placentia\nis eligible; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents to apply for all\ngrants, accept the grants, if awarded, and accept all\ngrant renewals, if awarded.\nStaff Report\nResolution R-2023-77

1.d. Approval of Purchase of Office Furnishings with Sheridan\nGroup for the Placentia Public Safety Center Project, No.\n5213 Fiscal Impact: Expense: $ 113,378.57 Available\nBudget: $21,616,963.00 FY 2023-24 CIP Budget (105213-\n6840 JL#105213-2)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a purchase order with the Sheridan Group\npursuant to OMNIA procurement contract BNR482 in\nthe amount of $113,378.57, to manufacture, ship and\ninstall the new office furnishings for the Placentia\nPublic Safety Center; and\n9/15/23, 3:02 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=428\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the total not-to-exceed\npurchase order amount or $11,337; and\n3) Authorize the City Administrator to execute the\nabove-mentioned sales agreement, in a form\napproved by the City Attorney.\nStaff Report\nProposal and Agreement

1.e. Purchase of Opticom Emergency Vehicle Traffic Signal\nPreemption Devices (Phase V) Fiscal Impact: Expense: $\n57,207.81 Total Purchase Price Budget: $110,000.00 FY\n2023-24 CIP Budget (659800-6741, JL #24201)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize the City Administrator to approve a\npurchase order to DDL Traffic Inc., for the purchase\nand installation of five (5) Opticom EVS Traffic Signal\nPreemption Devices for a not-to-exceed amount of\n$57,207.81; and\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nOpticom Quote

1.f. Purchase of one (1) Public Works Service Truck Fiscal\nImpact: Expense: $73,951.56 Purchase Price $ 5,000.00\nOutfitting/Equipment Costs $78,951.56 Total Cost\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the purchase of one (1) 2023 Ford F-150\nLightning Crew Cab work truck from Fairway Ford in\nthe amount of $73,951.56 and an additional $5,000\nfor outfitting costs of the vehicle upon receipt; and\n9/15/23, 3:02 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=428\n2) Adopt Resolution No. R-2023-78, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator and/or his designee\nto issue a purchase order to Fairway Ford for this\nvehicle and execute all necessary documents, in a\nform approved by the City Attorney.\nStaff Report\nQuote Fairway Ford\nResolution R-2023-78

1.g. Approval of Plans & Specifications and Award of\nConstruction Contract to Square Sign, LLC, for the\nWayfinding Directional Signage Project Phase I, City\nProject No. 1403 Fiscal Impact: Expense: $ 86,145.49\nConstruction Contract $ 8,615.00 Total Contingency\nAmount Budget: $200,000.00 FY 2023-24 CIP Budget\n(109800-6740, JL 24103-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the engineered construction plans &\nspecifications prepared by Selbert Perkins Design, and\napprove a Public Works Agreement for this project\nwith Square Sign in the amount of $86,145.49; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $8,615 for a total construction\ncontract not-to-exceed amount of $94,761.49; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\n9/15/23, 3:02 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=428\napproved by the City Attorney.\nStaff Report\nAgreement with Square Sign

1.h. Placentia Public Safety Communications Center Motorola\nPurchase and Upgrade Fiscal Impact: Expense:\n$1,197,159.00 Total Purchase Price of Equipment Budget:\n$ 152,861.70 Lease Payment (105525-6935) FY 2024-25\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize the City Administrator to approve a 10-year\nfinancing agreement with Motorola Solutions for the\ntotal purchase not-to-exceed the amount of\n$1,197,159.00 (annual payments of $152,861.70);\nand\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nMotorola Proposal

1.i. Resolution Authorizing the Transition of the City’s Deferred\nContribution Plan from Public Agency Retirement Services\n(PARS) to the ICMA Retirement Corporation Governmental\nProfit-Sharing Plan & Trust Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Staff recommends City Council adopt Resolution R-\n2023-79 approving the transition of the City’s Defined\nContribution Plan for Eligible Employees from PARS to\nICMA Retirement Corporation Governmental Profit-\nSharing Plan and the discontinuance of the City’s\nparticipation in the Public Agency Retirement System\n(PARS) Defined Contribution Plan and related services\nof PARS as Trust Administrator, U.S. Bank N.A. as\nTrustee, and John Hancock Retirement Services as\nCustodian/Record Keeper; and\n2) Authorize the City Administrator to execute all necessary documents.\nStaff Report\nResolution R-2023-79

3.a. Study Session: Community/Senior Center Update and\nConsideration of Additional 65% Design Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Community/Senior Center Project\npresentation and Business Plan and provide Staff and\nthe Blue-Ribbon Committee with feedback; and\n2) If approved, direct Staff and the Blue-Ribbon\nCommittee to proceed with 100% complete\narchitectural and engineering design documents for\nthe proposed Community/Senior Center; and\n3) If approved, direct Staff to prepare Amendment No. 1\nto the Professional Services Agreement with Group 4\nArchitecture, Research + Planning Inc. to be brought\nback at the October 3, 2023, City Council Meeting;\nand\n4) If approved, direct Staff to proceed with retaining a\nfundraising consultant to establish a donor program\nas outlined in the proposed Business Plan.\nStaff Report\nPresentation - Community Services\nPresentation - Group 4\n9/15/23, 3:02 PM placentia.granicus.com/GeneratedAgendaViewer.php?view_id=4&event_id=428\nBusiness Plan

3.b. OPEB Mitigation Plan/Section 115 Trust Update Fiscal\nImpact: None\n1) Receive and file this report updating the City Council\non the City’s OPEB mitigation effort; and,\n2) Following discussion, provide policy direction to Staff.\nStaff Report\nOPEB Funding Policy

3.c. Fire Department 2021-2022 Biennial Report Fiscal Impact:\nNone\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file a copy of the completed Biennial\nReport and Battalion Chief Dobine’s presentation\nintroducing the report.