Placentia — 2023-12-05

1.b. City Fiscal Year 2023-24 Registers for December 5, 2023\nCheck Register Fiscal Impact: $1,793,294.53 Electronic\nDisbursement Register Fiscal Impact: $1,400,219.24\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Tentative Parcel Map No. TPM 2020-124 Pertaining to the\nSubdivision of an approximately 0.19-Acre, improved lot\nwith three (3) Residential Townhome Condominium Units\nlocated at 803 W. La Jolla Street within the High Density\nResidential (R-3) Zoning District Fiscal Impact:\nApproximately $60,986 of total development impact fee\nrevenue prior to construction of three (3) new residential\ncondominium units\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2023-90, a Resolution of the City\nCouncil of the City of Placentia, California approving\nTPM 2020-124 for the subdivision of three (3)\n12/1/23, 3:49 PM ( )\nresidential townhome units for condominium purposes\non a 0.19-acre improved lot located within the High\nDensity Residential (R-3) Zoning District and sited on\nproperty at 803 W. La Jolla Street and making\nfindings in support thereof.\nStaff Report\nResolution R-2023-90\nTPM 2020-124 Subdivision Map\nPlanning Commission April 14, 2020 Staff Report

1.d. Amendment No. 1 to Retainer Agreement for City Attorney\nServices Fiscal Impact: No fiscal impact due to\nrecommended action; increased costs to budget related to\nexisting agreement in FY 2023-24 - $46,000 (101005-\n6005 & 101005-6006)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to Agreement for City\nAttorney Legal Services, to be executed by the Mayor,\nin a form approved by the City Attorney.\nStaff Report\nCity Attorney Agreement\nAmendment No.1 to PSA for City Attorney Services

1.e. Measure M (M2) Expenditure Report for Fiscal Year 2022-\n23 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-86, a Resolution of the\nCity Council of the City of Placentia, California,\nconcerning the Fiscal Year 2022-23 Measure M2 (M2)\nExpenditure Report for the City of Placentia.\nStaff Report\nResolution R-2023-86\nM2 Expenditure Report for FY 2022-23

1.f. Placentia Public Safety Building CCTV Cameras and Access\nControl System Purchase Fiscal Impact: Expense: $\n132,173.90 Total Purchase Price of Equipment Budget:\n$2,659,036.00 Project Budget for IT from Public Safety\nBuilding\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize the City Administrator to approve the\npurchase with ASSI Security for the total purchase\nnot-to-exceed the amount of $132,173.90; and\n2) Authorize the City Administrator to execute all\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nProposal - Public Safety Access Control & CCTV Systems

1.g. Purchase of New Public Safety Communications Center\nConsoles and Storage for New Public Safety Building Fiscal\nImpact: Expense: $ 237,031.14 Total Purchase Price of\nFurniture Budget: $2,659,036.00 Project Budget for IT\nfrom Public Safety Building\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the sales contracts with Russ Bassett for 9-1-\n1 Equipment & Services, totaling $237,031.14 for the\npurchase of equipment, delivery, and installation of\neight (8) public safety communications center\nconsoles, personal storage, and storage drawers; and\n2) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nRuss Bassett Proposal\nRuss Bassett Corp Contract

1.h. Amendment No. 1 to Professional Services Agreement with\nKimley Horn & Associates, Inc. to complete the 6th Cycle\nUpdate to the Housing Element of the General Plan Fiscal\nImpact: Expense: $34,900 Staff Recommended\nContingency: $ 5,000 Total Cost: $39,900 Budget:\n$39,900 from FY 2023-34 Budget (749102-6017)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Kimley-Horn & Associates,\nInc. to provide professional services related to\ncompleting the State mandated 6th Cycle update to\nthe Housing Element for a term ending June 30,\n2024; and\n2) Authorize the City Administrator and/or his designee\nto approve contract change orders up to $5,000; and\n3) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 1 to PSA with Kimley-Horn

1.i. Change Order No. 1 to Construction Contract with Square\nSign, LLC., for the Wayfinding Directional Signage Project\nPhase I, City Project No. 1403 Fiscal Impact: Expense: $\n16,000.00 Contract Change Order No. 1 Budget:\n$200,000.00 FY 2023-24 CIP Budget (109800-6740, JL\n24103-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Contract Change Order No.1 to the Public\nWorks Agreement with Square Sign, LLC for citywide\nwayfinding direction sign project phase 1A in an\namount not-to-exceed $16,000; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No.1 with Square Signs\nQuote from Front Signs

1.j. Resolution to Amend the Pay Schedule for Part-Time\nEmployees in Compliance with the State Minimum Wage\nIncrease Fiscal Impact: FY 2023-24 $2,000 ($4,000\nannually) in account 104071-5005.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2023-91 amending the pay\nschedule for part-time employees to reflect state\nminimum wage requirements; and\n2) Adopt Resolution No. R-2023-92, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures.\nStaff Report\nResolution R-2023-91 & Salary Schedule\nResolution No. R-2023-92 Budget Amendment

1.k. Acceptance of a Resignation from the Senior Advisory\nCommittee Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the resignation of Ron White from the Senior\nAdvisory Committee and;\n2) Approve the appointment of Marie Wahbeh to fill the\nvacancy on the Senior Advisory Committee following\nMr. White’s resignation.\nStaff Report\nResignation Email

1.l. Professional Services Agreements for Citywide On-call\nDigital Scanning Services of Public Records Fiscal Impact:\nExpense: $285,000 Total Contract Not-to Exceed Amount\nCurrent Available Budget: $ 71,384 (756205-6840\nJL#756205)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nMetasource for professional digital scanning services\nof public records to provide on-call scanning services\nfor a term of three (3) years with an option of two (2)\nyear term based upon performance and discretion of\nthe City, in an amount not-to-exceed $285,000; and\n2) Authorize the City Administrator to approve any\ncontract term extensions based on performance and\namendments up to 10% of the contract not-to-exceed\namount, or $28,500; and\n3) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nAgreement with Metasource

3.a. Award of Professional Services Agreement to SDI Presence\nfor Creation of Five-Year Information Technology Master\nPlan Fiscal Impact: Expense: $ 83,925.00 Total Project\nCost Budgeted: $100,000.00 (109800-6770 JL#24902)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with SDI\nPresence to develop a five (5) year Information\nTechnology Master Plan in an amount not-to-exceed\n$83,925; and\n2) Reject all other proposals received; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents in a form\napproved by the City Attorney.\nStaff Report\nRFP IT Master Plan\nPSA with SDI