Placentia — 2024-02-20

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. City Fiscal Year 2023-24 Registers for February 20, 2024\nCheck Register Fiscal Impact: $1,279,902.30 Electronic\nDisbursement Register Fiscal Impact: $ 684,657.06\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.c. Second Reading and Adoption of Ordinance No. O-2024-\n01, an Ordinance of the City Council of the City of\nPlacentia, California Approving Zone Change No. ZCA\n2023-01, expanding the Transit Oriented Development\n(TOD) Zone for the approximately 14.5-acre project area.\nFiscal Impact: None\nRecommended Action: Approve\nStaff Report\nOrdinance O-2024-01

1.d. Acceptance of Work and Notice of Completion for Urban\nForest Tree Planting Project Fiscal Impact: Expense: $\n81,618 Contract Cost Budgeted: $120,000 FY 2023-24 CIP\nBudget (841306-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Nieves Landscaping,\nInc., for the urban forest tree planting project, for a\ntotal amount of $81,618; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project.\nStaff Report\nNOC with Nieves Landscaping

1.e. Acceptance of Construction Work and Notice of Completion\nfor the Fire Station Roof Replacement Project, City Project\nNo. 24501 Fiscal Impact: Expense: $234,555 Original\nConstruction Contract $ 15,081 Contract Change Order No.\n1 $249,636 Total Construction Cost Budgeted: $250,000\nFY 2023-24 CIP Budget (799800-6850-24501)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Letner Roofing\nCompany, for the removal of the membrane roofing\nsystem and installation of a new Ketone Ethylene\nEster roofing system and ancillary work, for a total\namount of $249,636; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC with Letner Roofing

1.f. Draft Operational Agreement for North Orange County\nPublic Safety Collaborative Fiscal Impact: Expense:\n$239,000 Revenue: $239,000\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Draft Operational Agreement for the\nNorth Orange County Public Safety Collaborative; and\n2) Authorize Staff to make non-substantive modifications\nto the Agreement, if needed, and the City\nAdministrator to execute the necessary documents, in\na form approved by the City Attorney.\nStaff Report\nDraft Operational Agreement

1.g. Fiscal Year 2022-23 Development Impact Fee Report (AB\n1600) Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Fiscal Year 2022-23 Development\nImpact Fee Report (AB1600).\nStaff Report\nDevelopment Impact Fee Report

1.h. Amendment No. 3 to Professional Services Agreement with\nHF&H Consultants, LLC for Refuse Contract Negotiations\nand SB 1383 Compliance Assistance Fiscal Impact:\nExpense: $35,000 Funding Source: $35,000 Refuse\nAdministration Enterprise Fund Balance (374386-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 3 to the Professional\nServices Agreement with HF&H Consultants, LLC in\nthe amount of $35,000 for SB 1383 compliance and\nfranchise agreement negotiation services, for a\ncumulative contract not-to-exceed amount of\n$154,999, and extend the term of agreement for an\nadditional 12 months to June 30, 2025; and\n2) Authorize the City Administrator to approve contract\namendments up to 10% of the cumulative contract\namount, or $15,499.90; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 3 with HFH Consultants\nHFH Scope of Work and Proposal

1.i. Rescind City Council Policy No. 620 Street Lights on\nArterial Highways Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-10, A Resolution of the\nCity Council of the City of Placentia, Approving and\nAdopting Amendments to the City of Placentia Policy\nand Procedure Manual to Rescind City Council Policy\nNo. 620.\nStaff Report\nResolution R-2024-10\nCity Council Policy No. 620

1.j. A Resolution of the City Council of the City of Placentia,\nCalifornia, Authorizing Persons Holding Certain Designated\nPositions to Execute Grant Documents for and on Behalf of\nthe City of Placentia for the Purpose of Obtaining Certain\nFederal Financial Assistance and/or State Financial\nAssistance Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-09, A Resolution of the\nCity Council of the City of Placentia, California,\nauthorizing persons holding certain designated\npositions to execute grant documents for and on\nbehalf of the City of Placentia for the purpose of\nobtaining certain Federal financial assistance and/or\nState financial assistance; and\n2) Authorize the City Administrator and designated\npersons within the Police and Administration\nDepartments including Emergency and Health\nServices to oversee and administer the projects\nassociated with the Emergency Management\nPerformance Grant on behalf of the City.\nStaff Report\nResolution R-2023-09 Authorizing Certain Positions\nProject Assurances for Federal Assistance Agreement\nDesignation of Applicants Agent\nFFATA Financial Disclosure\nList of Authorized Agents

3.a. FY 2023-24 Mid-Year Budget Report Fiscal Impact: Fund\nRevenues Appropriations (Including Transfers-In)\n(Including Capital & Transfers Out) General Fund $649,157\n$ 390,473 Special Revenue $ 16,700 $ 902,795 Capital\nProjects - - Enterprise Funds - $ 35,000 Internal Service\nFund $ 511,376 - Total $1,177,233 $1,328,268\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Mid-Year Budget Report and adopt\nResolution No. R-2024-11 amending the City’s FY\n2023-24 Budget; and\n2) Approve the Second Quarter Position Allocation Plan.\nStaff Report\nResolution R-2024-11\nPosition Allocation Plan\nHDL 3rd Quarter Sales Tax Update\nPowerPoint Presentation

3.b. Review and Adopt Proposed Updates to the Committee,\nCommission and Advisory Board Manual for Calendar Year\n2024 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the final proposed presentation on\nthe Committee, Commission and Advisory Board\nManual; and\n2) Ask any questions of Staff and/or provide any\nupdated policy direction related to the Committee,\nCommission and Advisory Board Manual; and\n3) Update one appointed City Council Member designee\nto the City Council Navigation Center Advisory Board;\nand\n4) Adopt Resolution No. R-2024-08, “A Resolution of the\nCity Council of the City of Placentia Adopting the\nUpdated Committee Commission and Advisory Board\nManual for Calendar Year 2024 and Eliminating\nVarious Disbanded Advisory Bodies.”\nStaff Report\nResolution R-2024-08 CC Advisory Manual\nPowerPoint Presentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.