Placentia — 2024-05-07

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeetings of: September 5, 2023 and September 19, 2023\nRecommended Action: Approve\n09-05-2023 CC Minutes\n09-19-23 CC Minutes

1.c. City Fiscal Year 2023-24 Registers for May 7, 2024 Check\nRegister Fiscal Impact: $1,822,209.72 Electronic\nDisbursement Register Fiscal Impact: $1,909,166.85\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.d. Second Reading and Adoption of Ordinance No. 2024-04\nan Ordinance of the City Council of the City of Placentia,\nCalifornia, finding that approval of Zoning Code\nAmendment No. 2024-01 is exempt from the California\nEnvironmental Quality Act (CEQA) pursuant To CEQA\nSection 15061(b)(3) and approving Zoning Code\nAmendment No. 2024-01 amending the Placentia\nMunicipal Code, Chapter 23.111 regarding amortization of\nuses and preservation of property rights related to legal\nnon-conforming uses; and, to amend the Placentia\nMunicipal Code to omit Chapter 23.37 titled “SF-C Santa\nFe-Commercial District” and to make conforming\namendments to the Placentia Municipal Code Chapter\n23.08, Chapter 23.82, Chapter 23.90, And Chapter 22.24\nomitting references to the “SF-C Santa Fe-Commercial\nDistrict”. Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Ordinance No. O-2024-04, an Ordinance of the\nCity Council of the City of Placentia, California, finding\nthat approval of Zoning Code Amendment No. 2024-\n01 is exempt from the California Environmental\nQuality Act (CEQA) pursuant To CEQA Section\n15061(b)(3) and approving Zoning Code Amendment\nNo. 2024-01 amending the Placentia Municipal Code,\nChapter 23.111 regarding amortization of uses and\npreservation of property rights related to legal non-\nconforming uses; and, to amend the Placentia\nMunicipal Code to omit Chapter 23.37 titled “SF-C\nSanta Fe-Commercial District” and to make\nconforming amendments to the Placentia Municipal\nCode Chapter 23.08, Chapter 23.82, Chapter 23.90,\nAnd Chapter 22.24 omitting references to the “SF-C\nSanta Fe-Commercial District”.\nStaff Report\nOrdinance O-2024-04

1.e. Agreement for Fuel Sales Between the Placentia-Yorba\nLinda Unified School District and the City of Placentia Fiscal\nImpact: Available Budget: $111,636 Fiscal Year 2023-24\n(103658-6345)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the agreement between the Placentia-Yorba\nLinda Unified School District and the City of Placentia\nfor fuel sales; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney; and\n3) Authorize the City Administrator to approve future\ncontract term extensions as may be needed.\nStaff Report\nPYLUSD Fuel Services Agreement

1.f. FY 2023-24 Third Quarter Budget Report Fiscal Impact:\nFund Revenues Appropriations (Including Transfers-In)\n(Including Capital & Transfers-Out) General Fund\n($700,595) $- Special Revenue - - Total ($700,595) $-\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Third Quarter Budget Report and Adopt\nResolution No. R-2024-24 amending the City’s FY\n2023-24 Budget.\nStaff Report\nResolution R-2024-24 with Exhibit A

1.g. Consideration of a Resolution Authorizing Application to,\nand Participation in the Prohousing Designation Program\nwith the State Department of Housing and Community\nDevelopment (HCD) Fiscal Impact: No Immediate Impact,\nProhousing Designation qualifies City to apply for state\nfunding in the amount to be determined once the state\nreleases information in August 2024.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-25, a Resolution of the\nCity Council of the City of Placentia, California,\nauthorizing application to and participation in the\nProhousing Designation Program.\nStaff Report\nResolution R-2024-25

1.h. Professional Services Agreement for the Americans with\nDisability Act (ADA) Self-Evaluation and Transition Plan\nFiscal Impact: Expense: $174,790 Professional Services\nAgreement Budgeted: $150,000 FY 2023-24 CIP Budget\n(109800-6770 JL 24901-6770) $ 24,790 Budget Transfer\n(109800-6770 JL 24901-6770)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Award a Professional Services Agreement for\nAmericans with Disabilities Act (ADA) Self Evaluation\nand Transition Plan to Disability Access Consultants,\nLLC. for a not-to-exceed amount of $158,900; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% or $15,890; and\n3) Authorize the City Administrator and/or his designee\nto execute all the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement with Disability Access Consultants, LLC\nProposal

3.a. Appointments to Fill Vacancies on One (1) City Commission\nand Three (3) City Committees Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Make the necessary appointments to fill the vacancies\nlisted below:\na. One (1) vacancy on the Park, Arts and\nRecreation Commission\nb. One (1) alternate vacancy on the Heritage\nCommittee\nc. Two (2) vacancies on the Historical Committee\nd. Two (2) vacancies on the Veterans Committee\n2) Direct Staff to update the City’s Master Commission\nand Committee vacancy list; and\n3) Continue the Commission and Committee\nApplication/Recruitment process for any remaining\nvacancies for future consideration of appointments.\nStaff Report\nCommission and Committee Vacancy-Applicant List\nSummary of Commissioner and Committee Member\nRequirements

3.b. Professional Services Agreements for On-Call Construction\nManagement and Inspection Services (Continued from\nApril 16, 2024 Council Meeting) Fiscal Impact: Expense:\n$3,000,000 Total Cumulative Contract Not-to-Exceed\nAmount for a total of Six (6) On-Call Contracts Revenue:\nVarious CIP Project Budgets\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nInfrastructure Engineers, a Bowman company, for\nprofessional consulting services to provide\nconstruction management and inspection services for\na term of three (3) years with one (1) two-year term\nextension based upon performance and at the\ndiscretion of the City, in an amount not-to-exceed\n$500,000; and\n2) Approve a Professional Services Agreement with Berg\n& Associates, Inc. for professional consulting services\nto provide construction management and inspection\nservices for a term of three (3) years with one (1)\ntwo-year term extension based upon performance and\nat the discretion of the City, in an amount not-to-\nexceed $500,000; and\n3) Approve a Professional Services Agreement with\nArdurra Group, Inc., for professional consulting\nservices to provide on-call professional construction\nmanagement and inspection services for a term of\nthree (3) years with one (1) two-year term extension\nbased upon performance and at the discretion of the\nCity, in an amount not-to-exceed $500,000; and\n4) Approve a Professional Services Agreement with\nTotum corp. for professional consulting services to\nprovide on-call professional construction management\nand inspection services for a term of three (3) years\nwith one (1) two-year term extension based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $500,000; and\n5) Approve a Professional Services Agreement with Z&K\nConsultants, Inc., for professional consulting services\nto provide on-call professional construction\nmanagement and inspection services for a term of\nthree (3) years with one (1) two-year term extension\nbased upon performance and at the discretion of the\nCity, in an amount not-to-exceed $500,000; and\n6) Approve a Professional Services Agreement with NV5,\nInc., for professional consulting services to provide\non-call professional construction management and\ninspection services for a term of three (3) years with\none (1) two-year term extension based upon\nperformance and at the discretion of the City, in an\namount not-to-exceed $500,000; and\n7) Authorize the City Administrator to approve any\ncontract term extensions based upon consultant\nperformance and amendments up to 10% of the\nindividual contract not-to-exceed amounts, or\n$50,000; and\n8) Authorize the City Administrator to execute the\nabove-mentioned Professional Services Agreements,\nin forms approved by the City Attorney.\nStaff Report\nBowman Infrastructure Agreement\nBerg & Associates Agreement\nArdurra Agreement\nTotum Corp Agreement\nZ&K Consultants, Inc. Agreement\nPresentation