Placentia — 2024-05-21

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeetings of: October 3, 2023 and October 17, 2023\nRecommended Action: Approve\n10-03-23 CC Minutes\n10-17-23 CC Minutes

1.c. City Fiscal Year 2023-24 Registers for May 21, 2024 Check\nRegister Fiscal Impact: $4,028,627.32 Electronic\nDisbursement Register Fiscal Impact: $1,995,655.86\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register\nElectronic Disbursement

1.d. Renewal of Professional Services Agreement with\nPlaceworks, Inc. to complete the Chapman Corridor Plan\nFiscal Impact: Total Cost of Original Agreement: $198,138\nAmount Previously Paid to Consultant: $-93,477 Amount\nNeeded for Renewed Agreement: $104,661 Amount\nNeeded for Renewed Agreement: $104,661 Staff\nRecommended Contingency: $+20,000 Total Cost of\nProposed Agreement: $124,661 General Plan Update Fee\nFunds $124,661 (749104-6017)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nPlaceworks, Inc. to provide professional services\nrelated to the Chapman Corridor Planning and\nsupporting environmental documentation for an\namount not to exceed $124,661; and\n2) Approve Resolution No. R-2024-26, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§ 1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nPSA with Placeworks, Inc.\nScope of Work\nCertificate of Insurance\nResolution R-2024-26

1.e. Amendment No. 2 to Agreement with Houston and Harris\nPCS, Inc. for Sewer Maintenance Services Fiscal Impact:\nExpense:$217,091.22 Annual Contract Amount Budget:\nFiscal Years 2023-26 (Contract Term) $226,000.00 FY 23-\n24 Sewer Maintenance Fund (484356-6120) $226,000.00\nFY 24-25 Sewer Maintenance Fund (484356-6120)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Maintenance\nServices Agreement with Houston and Harris for\nsewer maintenance services to extend the contract\nterm by one year and increase the cumulative\ncontract not-to-exceed amount by $217,091.22 or a\nrevised cumulative contract amount of $809,158.17\nfor the entire contract term; and\n2) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 2 with Houston & Harris, Inc.

1.f. Acceptance of Construction Work and Notice of Completion\nfor the Parque Del Arroyo Verde Renovation Project, City\nProject No. 7902 Fiscal Impact: Expense: $ 2,286,378.76\nOriginal Construction Contract $ (4,103.50) Change Order\nNos. 1-2 $ 339,841.00 Pacific Play Systems (Equipment) $\n184,840.00 CM/Inspection Services $ 2,806,956.26 Total\nConstruction Cost Budgeted: $ 3,017,577.04 FY 2022-23 &\n2023-24 CIP Project Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by Legion Contractors,\nInc. for construction of the Parque Del Arroyo Verde\nRenovation Project, City Project No. 7902 for a grand\ntotal amount of $2,282,275.26; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nContract Change Orders 1 and 2\nNotice of Completion

1.g. Resolution Relating to Fiscal Year 2024-25 Levy of\nAssessments to the City of Placentia Landscape\nMaintenance District No. 92-1 and Setting a Public Hearing\nfor June 18, 2024 at 7:00 P.M. Fiscal Impact: Revenue: $\n457,992 (Recouped Through Assessments) Expenditures:\n$ 440,867 (Proposed FY 2024-25 Budget LMD 92-1 Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2024-29, a Resolution of the City\nCouncil of the City of Placentia, California, directing\npreparation of the Engineer’s Report for Fiscal Year\n2024-25 for the continuation of the annual\nassessments for Landscape Maintenance District No.\n92-1; and\n2) Adopt Resolution R-2024-30, a Resolution of the City\nCouncil of the City of Placentia, California, declaring\nits intention to provide for the annual levy and\ncollection of assessments for certain maintenance\nwithin an existing district, pursuant to the provisions\nof Division 15, Part 2, of the California Streets and\nHighways Code and setting a time and place for public\nhearing thereon.\nStaff Report\nResolution R-2024-29\nResolution R-2024-30\nLMD 92-1 - Preliminary Engineer’s Report

1.h. Resolution Relating to Fiscal Year 2024-25 Levy of\nAssessments to the City of Placentia Street Lighting\nDistrict No. 81-1 and Setting a Public Hearing for June 18,\n2024 at 7:00 P.M. Fiscal Impact: Revenue: $136,244\n(SLD-81-1 Assessments) $143,756 (Proposed Transfer In\nFrom General Fund) Expenditures: $280,000 (Proposed FY\n2024-25 Budget SLD 81-1 Fund)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2024-27 a Resolution of the City\nCouncil of the City of Placentia, California, directing\npreparation of the Engineer’s Report for Fiscal Year\n2024-25 for the continuation of the annual\nassessments for Street Lighting District No. 81-1; and\n2) Adopt Resolution R-2024-28, a Resolution of the City\nCouncil of the City of Placentia, California, declaring\nits intention to provide for an annual levy and\ncollection of assessments for certain maintenance\nwithin an existing district, pursuant to the provisions\nof Division 15, Part 2, of the California Streets and\nHighways Code and setting a time and place for public\nhearing thereon.\nStaff Report\nResolution R-2024-27\nResolution R-2024-28\nSLD 81-1 Preliminary Engineer’s Report

1.i. Agreement with All City Management Services, Inc. for\nCrossing Guard Services Fiscal Impact: Expense: $100,116\nFor Fiscal Year 2024-2025 Budget $105,494 For Fiscal Year\n2025-2026 Budget $112,169 For Fiscal Year 2026-2027\nBudget Budgeted: $100,116 (103047-6290) For Fiscal Year\n2024-2025 Budget\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Agreement with All City Management\nServices, Inc. for a three (3)-year term ending June\n30, 2027, with two (2) additional one-year optional\nextensions, for amounts not to exceed $100,116 (FY\n2024-2025), $105,494 (FY 2025-2026) and $112,169\n(FY 2026-2027); and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement with All City Management Services, Inc.

1.j. Agreement with City of La Habra for Court Liaison Services\nFiscal Impact: Expense: $44,561 For Fiscal Year 2024-\n2025 Budget $46,789 For Fiscal Year 2025-2026 Budget\n$49,129 For Fiscal Year 2026-2027 Budget Budgeted:\n$44,561 For Fiscal Year 2024-2025 Budget (103043-6290)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Agreement with the City of La Habra for\na three-year term ending June 30, 2027, for amounts\nnot to exceed $44,561 (FY 2024-2025), $46,789 (FY\n2025-2026) and $49,129 (FY 2026-2027); and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement with City of La Habra

1.k. Amendment No. 2 to Professional Services Agreement with\nHalo Confidential Investigations Fiscal Impact: Expense:\nNot-to-Exceed $90,000 per fiscal year\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to Professional Services\nAgreement with Halo Confidential Investigations for a\nnot-to-exceed amount of $90,000 per fiscal year; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAmendment No. 2 with Halo Confidential Investigations\nPSA & Amendment No. 1 with Halo Confidential

3.a. Presentation of the Proposed Fiscal Year 2024-25\nOperating Budget and Capital Improvement Program\n(CIP) Fiscal Impact: FY 2024-25 Expenditures: $\n99,225,368 Revenue: $ 95,329,478\nRecommended Action: It is recommended that the\nCity Council:\n1) Review and discuss the Proposed Fiscal Year\n2024-25 Annual Operating Budget and Capital\nImprovement Program (CIP) and provide input\nand direction for final budget adoption: and\n2) Set the date of the public hearing for budget\nadoption as June 4, 2024, at 7:00 p.m.\nStaff Report\nPowerpoint Presentation\nProposed FY 2024-25 Budget

3.b. Resolution Authorizing the Temporary Suspension of\nRegulatory Ordinance Pertaining to the Operation of\nthe California Celtic Festival Fundraiser Event on\nSaturday, June 15, 2024 and Sunday, June 16, 2024\nat Kraemer Memorial Park Fiscal Impact: $2,379\n(Staff Costs)\nRecommended Action: It is recommended that the\nCity Council:\n1) Approve a facility rental/use agreement with the\nCalifornia Celtic Festival to host the annual\n“Lovers of Celtic Culture” fundraiser event at\nKraemer Memorial Park and authorize the City\nAdministrator or designee to execute all\napplicable documents; and\n2) Adopt Resolution No. R-2024-31, A Resolution of\nthe City Council of the City of Placentia\nAuthorizing the Temporary Suspension of\nRegulatory Sections 10.28.010 and 23.76.050 of\nthe Placentia Municipal Code for the operation of\nthe “Lovers of Celtic Culture” fundraiser event on\nJune 15, 2024 from 12:00 p.m. to 8:00 p.m. and\non June 16, 2024 from 12:00 p.m. to 7:00 p.m.\nat Kraemer Memorial Park located at 201 N.\nBradford Ave.; and\n3) Consider approving the request from the\nCalifornia Celtic Festival to waive staff fees and\nfacility use/rental fees for the use of Kraemer\nMemorial Park for the operation of the event.\nStaff Report\nResolution R-2024-31\nLetter of Intent\nProposed Venue Map\nCeltic Festival Event Fees

a. Proclamation of May 19 - 25, 2024 as National Public\n Works Week Presenter: Mayor Yamaguchi Recipient: Acting\n Public Works Director Chris Tanio\n\n\n b. Proclamation of May 24, 2024 as Poppy Day Presenter:\n Mayor Yamaguchi Recipient: Pat Alvarez, Member of\n American Legion Auxiliary Unit 277\n\n\n c. Recognition of Citizens Academy Graduates Presenter:\n Mayor Yamaguchi Recipients: Citizens Academy Graduates