Placentia — 2024-06-04

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeeting of November 7, 2023.\nRecommended Action: Approve\n11-07-2023 CC Minutes

1.c. City Fiscal Year 2023-24 Registers for June 4, 2024 Check\nRegister Fiscal Impact: $4,173,069.23 Electronic\nDisbursement Register Fiscal Impact: $1,254,019.67\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file.\nCheck Register\nElectronic Disbursement

1.d. Amendment No. 2 to Maintenance Services Agreement\nwith SCA of CA, LLC, for Street Sweeping Services Fiscal\nImpact: Expense: $175,300 Annual Contract Amount\nBudget: $175,300 FY 2024-25 Proposed Operating\n(374386-6290)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Maintenance\nServices Agreement with SCA for street sweeping\nservices, increasing the annual contract amount to\n$175,300 and extending the contract term for two\nadditional years for a revised cumulative contract\namount of $1,122,110.13 for the entire seven-year\ncontract term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the revised cumulative\nseven-year contract amount; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 2 with SCA of CA

1.e. Amendment No. 4 to Professional Services Agreement with\nTotum Corporation for Construction Management and\nInspection Services for the Placentia Public Safety Center\nProject Fiscal Impact: Expense: $ 602,965 Total\nConstruction Management & Inspection Contract Amount\nAvailable Budget: $ 1,832,148 Fiscal Year 2023-24 Cip\nBudget (105213-6850 JL# 229999-6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 4 to a professional services\nagreement with Totum Corporation for project\nconstruction management and inspection services for\na new total not-to-exceed amount of $602,965; and\n2) Authorize the City Administrator to approve the\nagreement in a form approved by the City Attorney.\nStaff Report\nAmendment No. 4 with Totum Corp

1.f. Amendment No. 5 to Professional Services Agreement with\nPlacentia-Yorba Linda Unified School District for Two School\nResource Officers Fiscal Impact: Expense: $ 279,116\nRevenue: $ 220,500(School District reimburses 79% of\nSROs Actual Amount )\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 5 to the Professional\nServices Agreement for the Provision of School\nResource Officer Services with Placentia-Yorba Linda\nUnified School District based on a reimbursement\nformula as specified in the Agreement; and\n2) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAmendment No. 5 with PYLUSD\nPrevious Amendments

1.g. Approval of Final Tract Map No. 19250 for the\nDevelopment of an Approximate 17-Acre Site with 100\nSingle Family Detached Two-Story Dwelling Units located\nalong the North Side of Alta Vista Street East of Rose Drive\nFiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Final Tract Map No. 19250, subject to final\nreview and approval by the County Surveyor; and\n2) Accept the offers of easement dedication for\nemergency access, and accept the easement\ndedications for the Public Roadway and Utility\nimprovements; and\n3) Authorize the Mayor and City Clerk to execute a\nSubdivision Improvement Agreement, in a form\napproved by the City Attorney for public\nimprovements associated with Tract Map 19250; and\n4) Authorize the City Clerk to sign Final Tract Map No.\n19250.\nStaff Report\nFinal Tract Map 19250\nSubdivision Improvement Agreement

1.h. Measure M Eligibility Application Package for Fiscal Year\n2024-24 Fiscal Impact: Revenue: $1,224,338 in Estimated\nMeasure M. Funds (180000-4092)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Authorize Staff to submit the 7-year Capital\nImprovement Program (CIP) project list utilizing\nMeasure M funding; and\n2) Approve Resolution No. R-2024-32 a Resolution of the\nCity Council of the City of Placentia, California,\nconcerning the status and update of the Pavement\nManagement Plan (PMP) for the Measure M (M2)\nProgram; and\n3) Authorize Staff to submit the Measure M Eligibility\napplication package to OCTA to ensure continued\neligibility for Measure M funding and receipt of Local\nFair Share M2 funds.\nStaff Report\nFY 2024-25 CIP Project List with Measure M Funding\nResolution R-2024-32 PMP for M2\nCity of Placentia Pavement Management Plan

1.i. Setting of the Annual Special Tax Rate for Fiscal Year 2024-\n25 for Community Facilities District No. 2014-01 (Public\nServices CFD) Fiscal Impact: Revenue: $204,206.98\n(Recouped through Assessments (550000-4505))\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-34, a Resolution of the\nCity Council of the City of Placentia, California, setting\nthe levy of an Annual Special Tax for Community\nFacilities District No. 2014-01 (Public Services); and\n2) Adopt the Resolution No. R-2024-35, A Resolution of\nthe City Council of the City of Placentia, California,\nOrdering the Annexation of Territory; and\n3) Authorize inclusion of the Annual Special Tax for\nCommunity Facilities District No. 2014-01 (Public\nServices) for Fiscal Year 2024-25 on the Orange\nCounty Secured Property Tax Roll.\nStaff Report\nResolution R-2024-34\nResolution R-2024-35\nRate and Method of Apportionment

1.j. Setting of the Annual Special Tax Rate for Fiscal Year 2024-\n25 For Community Facilities District No. 2018-01 (TOD\nMaintenance Services) Fiscal Impact: Revenue:\n$95,829.87 (Recouped through Assessments)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2024-33, a Resolution of the City\nCouncil of the City of Placentia, California, setting the\nlevy of an annual special tax for Community Facilities\nDistrict No. 2018-01 (TOD Maintenance Services).\n2) Authorize inclusion of the Annual Special Tax for\nCommunity Facilities District No. 2018-01 (TOD\nMaintenance Services) for Fiscal Year 2024-25 on the\nOrange County Secured Property Tax Roll.\nStaff Report\nResolution R-2024-33\nRate and Method of Apportionment

1.k. Renewal of Professional Services Agreement with\nPlaceworks, Inc. to complete the Chapman Corridor Plan\n(Continued from 5/21/24 meeting) Fiscal Impact: Total\nCost of Original Agreement: $198,138 Amount Previously\nPaid to Consultant: $ -93,477 Amount Needed for\nRenewed Agreement: $104,661 Amount Needed for\nRenewed Agreement: $104,661 Staff Recommended\nContingency: $+20,000 Total Cost of Proposed Agreement:\n$124,661 General Plan Update Fee Funds (749104-6017)\n$124,661\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with\nPlaceworks, Inc. to provide professional services\nrelated to the Chapman Corridor Planning and\nsupporting environmental documentation for an\namount not to exceed $124,661; and\n2) Approve Resolution No. R-2024-26, A Resolution of\nthe City Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§ 1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nPSA Placeworks, Inc.\nResolution R-2024-26

1.l. Resolution to Adopt a Memorandum of Understanding\nBetween the City of Placentia and the Placentia Police and\nFire Management Association Fiscal Impact: Fiscal Year\n2023-34 & Fiscal Year 2024-25 $ 635,000 (Estimated)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution R-2024-36 approving the terms\nbetween the City and the Police and Fire Management\nAssociation (PPFMA); and\n2) Adopt Resolution No. R-2024-37, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and §§1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator to execute a\nMemorandum of Understanding (MOU) based upon\nthe terms for PPFMA on behalf of the City, in a form\napproved by the City’s Labor Counsel.\nStaff Report\nResolution R-2024-36\nPPFMA MOU

1.m. Professional Services Agreement for Citywide\nClassification Specification and Compensation Study Fiscal\nImpact: Expense: $117,700 (101512-6099) Total\nContract Not-To-Exceed Amount\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Professional Services Agreement with MGT\nof America Consulting, LLC (MGT) for a Citywide\nClassification Specification and Compensation Study,\nin an amount not-to-exceed $107,000; and\n2) Authorize the City Administrator to approve any\ncontract term extensions based on performance and\namendments up to 10% of the contract not-to-exceed\namount, or $10,700; and\n3) Authorize the City Administrator to execute the\nnecessary documents, in a form approved by the City\nAttorney.\nStaff Report\nAgreement with MGT of America

2.a. City of Placentia Fiscal Year 2024-25 Annual Operating\nBudget, Position Allocation Plan, Annual Gann\nAppropriations, Capital Improvement Program, and\nPlacentia Public Financing Authority Annual Budget Fiscal\nImpact: FY 2024-25 Expenditures: $99,225,368 Revenue:\n$95,329,478\nRecommended Action: It is recommended that the City\nCouncil:\n1) Open the Public Hearing concerning the City of\nPlacentia Budget for Fiscal Year 2024-25 and Capital\nImprovement Program (CIP) for Fiscal Year 2024-25,\nconsider all public testimony, ask questions of Staff,\nand close the public hearing; and\n2) Adopt Resolution No. R-2024-38, a Resolution of the\nCity Council of the City of Placentia, California, taking\nactions necessary to adopt the Fiscal Year 2024-25\nAnnual Budget; and taking actions necessary to adopt\nthe Fiscal Year 2024-25 Capital Improvement Program\n(CIP) Budget with an appropriation of $19,601,425;\nand authorizing the Position Allocation Plan and\nCompensation Plan for Fiscal Year 2024-25; and\n3) Authorize the City Administrator to release\nappropriation controls for the General Government\nDepartment and Risk Management fund outside of the\nnormal quarterly process, as necessary; and\n4) Approve the use of the County’s population growth\nand California per capita income growth as\ndetermined by the State Department of Finance for\nthe calculation of the Fiscal Year 2024-25 Annual\nAppropriation Limit; and\n5) Adopt Resolution R-2024-39, a Resolution of the City\nCouncil of the City of Placentia, California, approving\nand adopting the Annual Appropriations Limit for the\nFiscal Year 2024-25 in the amount of $117,320,406.\n6) Provide direction to Staff to research long-term fiscal\nsustainability opportunities potentially in partnership\nwith the Citizens’ Oversight Committee.\nIt is recommended that the Placentia Public Financing\nAuthority take the following actions:\n1) Conduct the Public Hearing concerning the Placentia\nPublic Financing Authority Budget for Fiscal Year\n2024-25; and\n2) Adopt Resolution No. PPFA-2024-01, a Resolution of\nthe Placentia Public Financing Authority (PPFA) Board\nof Directors of the City of Placentia, California, taking\nactions necessary to adopt the PPFA’s Fiscal Year\n2024-25 Annual Budget.\nStaff Report\nProposed FY2024-25 Operating and CIP Budgets\nResolution R-2024-38 Budget\nResolution R-2024-39\nResolution PPFA-2024-01\nPresentation

3.a. Resolution Authorizing the Temporary Suspension of\nRegulatory Ordinance Pertaining to the Operation of the\nCalifornia Celtic Festival Fundraiser Event on Saturday,\nJune 15, 2024 and Sunday, June 16, 2024 at Kraemer\nMemorial Park (Continued from 5/21/24 meeting) Fiscal\nImpact: $7,128 (Staff Costs)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a facility rental/use agreement with the\nCalifornia Celtic Festival to host the annual “Lovers of\nCeltic Culture” fundraiser event at Kraemer Memorial\nPark and authorize the City Administrator or designee\nto execute all applicable documents; and\n2) Adopt Resolution No. R-2024-31, A Resolution of the\nCity Council of the City of Placentia Authorizing the\nTemporary Suspension of Regulatory Sections\n10.28.010 and 23.76.050 of the Placentia Municipal\nCode for the operation of the “Lovers of Celtic\nCulture” fundraiser event on June 15, 2024 from\n12:00 p.m. to 8:00 p.m. and on June 16, 2024 from\n12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park\nlocated at 201 N. Bradford Avenue; and\n3) Consider approving Staff’s recommendation to only\nwaive facility use/rental fees for the use of Kraemer\nMemorial Park and not the Staff costs or damage\ndeposit associated with the operation of the event.\nStaff Report\nResolution R-2024-31\nCCF Letter of Intent\nProposed Venue Map\nStaff and Facility Rental Fees

3.b. Annual Comprehensive Financial Report for the Period\nEnding June 30, 2023 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file the Annual Comprehensive Financial\nReport for the period ending June 30, 2023, as\nrecommended by the Financial Audit Oversight\nCommittee.\nStaff Report\nACFR for FY 2022-23