Placentia — 2024-07-02

1.a. Consideration to Waive Reading in Full of all Ordinances\nand Resolutions Fiscal Impact: None\nRecommended Action: Approve

1.b. Minutes City Council/Successor/ICDA/PPFA Regular\nMeetings of: November 21 and December 5, 2023\nRecommended Action: Approve\n11-21-2023 CC Minutes\n12-05-23 CC Minutes

1.c. City Fiscal Year 2023-24 Register for July 2, 2024 Check\nRegister Fiscal Impact: $1,036,950.83\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file\nCheck Register

1.d. Acceptance of Construction Work and Notice of Completion\nfor the Purchase, Fabrication, and Installation of a\nManufactured Butler Building for the Placentia Public\nSafety Center Project, No. 5213 Fiscal Impact: Expense: $\n939,809 Original Construction Contract $ 34,826 Contract\nChange Orders No. 1-2 $ 974,635 Total Construction Cost\nBudgeted: $ 974,635 FY 2023-24 CIP Budget (105213-\n6850)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the work performed by BlueScope\nConstruction, for the Purchase, Fabrication, and\nInstallation of a Manufactured Butler Building for the\nPlacentia Public Safety Center Project, for a grand\ntotal amount of $974,635; and\n2) Authorize the City Administrator to file a Notice of\nCompletion with the Orange County Clerk-Recorder’s\nOffice for the Project; and\n3) Authorize the City Administrator to release retention\nfunds in accordance with the terms of the contract.\nStaff Report\nNOC with Bluescope Construction

1.e. Resolution to Adopt a Memorandum of Understanding\nbetween the City of Placentia and the Placentia Police and\nFire Management Association for the Period of June 9,\n2024 through June 30, 2025 Fiscal Impact: Fiscal Year\n2023-24 & Fiscal Year 2024-25 $635,000 (Estimated)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Rescind Resolutions R-2024-36 previously adopting\nthe MOU on June 4, 2024 and\nR- 37 previously adopting the related budget\n2024- allocation on June 4, 2024 and adopt\nResolution R-2024-47 approving the terms\nbetween the City and the Police and Fire\nManagement Association (PPFMA); and\n2) Authorize the City Administrator to execute a\nMemorandum of Understanding (MOU) based upon\nthe terms for PPFMA on behalf of the City, in a form\napproved by the City Attorney’s Office.\nStaff Report\nResolution R-2024-47\nMemorandum of Understanding - PPFMA

1.f. Resolution Adopting the Annual Statement of Investment\nPolicy for Fiscal Year 2024-25 Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-46, a Resolution of the\nCity Council of the City of Placentia, California,\nadopting the annual Statement of Investment Policy\nfor the Fiscal Year 2024-25.\nStaff Report\nResolution R-2024-46\nPlacentia FY 24-25 Investment Policy

1.g. Amendment No. 2 to Professional Services Agreement with\nHdL Companies for Sales Tax Analysis and Auditing\nServices Fiscal Impact: Expense: $6,540 Annual Fee Plus\nAdditional Fees Contingent on Recovered Revenue\nBudgeted in FY2024-25 Proposed Budget (102020-6099)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 2 to the Professional\nServices Agreement with Hinderliter, de Llamas and\nAssociates (HdL Companies) for Sales Tax Analysis\nand Auditing Services for a term ending June 30,\n2025; and\n2) Authorize the City Administrator and/or his designee\nto execute all the necessary documents in a form\napproved by the City Attorney.\nStaff Report\nAmendment No. 2 with HdL Companies

1.h. Resolution Authorizing the Temporary Suspension of\nRegulatory Ordinance Pertaining to the Operation of the\nPlacentia Rotary Club Cowabunga Fundraiser Event on\nSaturday, September 7, 2024, at Kraemer Memorial Park\nFiscal Impact: $4,225 (Staff Costs)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a facility rental/use agreement with the\nPlacentia Rotary Club to host the annual Cowabunga\nfundraiser event at Kraemer Memorial Park and\nauthorize the City Administrator or designee to\nexecute all applicable documents; and\n2) Adopt Resolution No. R-2024-37, A Resolution of the\nCity Council of the City of Placentia Authorizing the\nTemporary Suspension of Regulatory Sections\n10.28.010 and 23.76.050 of the Placentia Municipal\nCode for the operation of the Cowabunga fundraiser\nevent on Saturday, September 7, 2024, from 2:00\np.m. to 9:00 p.m. at Kraemer Memorial Park located\nat 201 N. Bradford Avenue; and b) granting authority\nto the City Administrator or his/her designee to\nauthorize the temporary suspension of the regulatory\nordinance Section 10.28.010 and Section 23.76.050\nof the Placentia Municipal Code for the operation of\nthe Placentia Rotary Club Cowabunga Fundraiser\nEvent held annually in September for the next five (5)\nyears through 2029; and\n3) Consider approving the Staff’s recommendation to\nonly waive facility use/rental fees for the use of\nKraemer Memorial Park and not Staff costs or the\ndamage deposit associated with the operation of the\nevent.\nStaff Report\nResolution R-2024-37\nRotary Club Letter\nStaff and Facility Use Fees

1.i. Notice of General Municipal Election - November 5, 2024\nFiscal Impact: Estimated Expense: $75,000 Budgeted:\n$75,000 FY 2024-25 (101002-6299)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Adopt Resolution No. R-2024-48, a Resolution of the\nCity Council of the City of Placentia calling for the\nholding of a General Municipal Election to be held on\nTuesday November 5, 2024 to elect City Council\nMembers for Districts 1, 3 and 5; electing a City\nTreasurer, and requesting consolidation with the\nStatewide General Election being held on that date;\nand\n2) Adopt Resolution No. R-2024-49, a Resolution of the\nCity Council of the City of Placentia, California,\nadopting regulations for candidates for elective office\npertaining to candidates’ statements submitted to the\nvoters at an election to be held on Tuesday, November\n5, 2024.\nStaff Report\nResolution R-2024-48 Calling Election for 11-05-24\nResolution R-2024-49 Regulations for Candidates

3.a. A Resolution of the City Council of the City of Placentia,\nCalifornia, Adopting the 2024 Draft Local Hazard Mitigation\nPlan which has received approval pending adoption by the\nFederal Emergency Management Agency (FEMA) Fiscal\nImpact: None\nRecommended Action: It is recommended that the City\nCouncil: Adopt Resolution No. R-2024-50, A Resolution of\nthe City Council of the City of Placentia, California,\nadoption of the 2024 Draft Local Hazard Mitigation Plan as\nits official plan.\nStaff Report\nResolution R-2024-50 Approving LHMP for Placentia\nFEMA Letter