Placentia — 2024-09-17

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nRecommended Action: It is recommended that the City Council:\nApprove.

1.b Minutes City Council/Successor/ICDA/PPFA Special and Regular Meetings of:\nApril 16, 2024 Regular Meeting\nMay 7, 2024 Special Meeting\nMay 7, 2024 Study Session & Regular Meeting\nRecommended Action: It is recommended that the City Council:\nApprove.

1.c City Fiscal Year 2023-24 Registers for September 17, 2024\nCheck Register\nFiscal Impact: $118,247.08\nElectronic Disbursement Register\nFiscal Impact: $ 280,915.32\nCity Fiscal Year 2024-25 Registers for September 17, 2024\nCheck Register\nFiscal Impact: $2,302,375.72\nElectronic Disbursement Register\nFiscal Impact: $2,093,996.78\nRecommended Action: It is recommended that the City Council:\n1. Receive and file.

1.d Award of Contract to Brennan Fire and Security, Inc., for Fire and Security Alarm\nMonitoring, Testing and Repairs\nFiscal Impact:\nExpense: $ 38,010 Annual Contract Amount\n$190,050 Five-Year Contract Total\nBudget: $ 38,010 FY 2024-25 Operating Budget (103654-6127)\nRecommended Action: It is recommended that the City Council:\n1. Award a five-year Public Works Agreement to Brennan Fire and Security, Inc.,\nfor fire and security alarm monitoring, testing and repairs in an amount not-to-\nexceed $190,050; and\n2. Authorize the City Administrator to approve contract change orders for an\napproximate 20% or $32,000 of the contract not-to-exceed amount; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments in a form approved by the City Attorney.

1.e Consideration of a Resolution Adopting Development Agreement and Affordable\nHousing Covenants No. DA-2024-01 with Homeless Intervention Services of\nOrange County for Permanent Local Housing Allocation Funding in the Amount of\n$39,500 for the Detached Accessory Dwelling Unit located at 913 N. Bradford\nAvenue (APN 339-283-17)\nFiscal Impact: The City has received an cumulative allocation of $1,100,087 over the\nlast 5 years from Permanent Local Housing Allocation (PLHA) funds from the State\nof California. Approximately $686,015 is allocated to the North SPA and $414,072\nare the remaining funds for the City to use for housing-related projects and\nprograms that assist in addressing the unmet housing needs of Placentia, including\npersons experiencing or at risk of homelessness. The total funding request by HIS-\nOC to the City is $39,500. The City has sufficient funds from PLHA to fulfill their\nfunding request in the amount to of $39,500 for the ADU expansion project.\nRecommended Action: It is recommended that the City Council:\n1. Approve Resolution No. R-2024-62, a Resolution of the City Council of the\nCity of Placentia, California authorizing a budget amendment in Fiscal Year\n2024-25 in compliance with City Charter of the City of Placentia §§1206 and\n1209 pertaining to appropriations for actual expenditures; and\n2. Adopt Resolution No. R-2024-63, a Resolution of the City Council of the City\nof Placentia, California, approving a Development Agreement and Affordable\nHousing Covenants No. DA-2024-01 with Homeless Intervention Services of\nOrange County for Permanent Local Housing Allocation funding in the amount\nof $39,500 for the detached Accessory Dwelling Unit located at 913 N.\nBradford Avenue (APN 339-283-17); and\n3. Authorize the City Administrator to execute the necessary documents, in a\nform approved by the City Attorney.

1.f Award of Contract to AAA Oils, doing business as California Fuels and Lubricants for\nBulk Diesel Fuel Delivery Services\nFiscal Impact:\nExpense: $200,000 Five-Year Contract Amount\nBudgeted: $376,000 FY 2024-25 Operating Budget (103658-6345)\nRecommended Action: It is recommended that the City Council:\n1. Award a five-year Public Works Agreement to AAA Oils doing business as\nCalifornia Fuels, for the bulk delivery of diesel fuel in an amount-not-to-exceed\n$200,000; and\n2. Authorize the City Administrator to approve contract change orders up to 10%\nor $20,000 of the contract not-to-exceed amount; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.g Approval of Five-Year Lease Agreement with Trillium for CNG Station Service,\nMaintenance and Management\nFiscal Impact:\nRevenue: $ 63,750 First Year Base Lease Payment (FY 24-25 Pro Rated Amount)\n$ 80,000 Annual Base Lease Payment (FY 25-26 to FY 28-89)\n$383,750 Five-Year Total for Base Lease Payment\n5% Additional Revenue Based on Annual Total Sales\nRecommended Action: It is recommended that the City Council:\n1. Award a five-year lease agreement to Trillium for inspection, service,\nmaintenance, and management of the City CNG Station; and\n2. Authorize the City Administrator to approve contract change orders; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.h Amendment No. 4 to Professional Services Agreement with RBI Traffic, Inc. for On-\nCall Traffic Control and Engineering Plan Check Services\nFiscal Impact:\nExpense: $ 17,500 FY 2024-25 Contract Amendment\n$ 7,500 FY 2025-26 Contract Amendment\n$ 25,000 Amendment No. 4 to Professional Services Agreement\nBudget: $17,500 FY 2024-25 Operating Budget (103590-6290)\n$ 7,500 Future FY 2025-26 Operating Budget (103590-6290)\nRecommended Action: It is recommended that the City Council:\n1. Approve Amendment No. 4 to the Professional Services Agreement with RBI\nTraffic, Inc. to increase the contract amount by an additional $25,000 for a total\ncontract not-to-exceed amount of $170,750; and\n2. Approve Resolution No. R-2024-61, a Resolution of the City Council of the\nCity of Placentia, California, authorizing a budget amendment in Fiscal Year\n2024-25 in compliance with City Charter of the City of Placentia Sections 1206\nand 1209 pertaining to appropriations for actual expenditures; and\n3. Authorize the City Administrator to execute the necessary documents, in a\nform approved by the City Attorney.

1.i Award of Contract to Facility Solutions Group (FSG) for the Purchase and\nInstallation of the Tuffree Parks Sports Fields Lighting Project, CIP Project No. 7506\nExpense: $240,883.85 Total Project Cost\n$218,985.32 Contract Cost\n$ 21,898.53 Contract Contingency\nBudget: $241,000.00 Total Project Budget\n$185,000.00 Measure U (797506-6760)\n$ 56,000.00 Park & Rec Impact Fees (637506-6760)\nRecommended Action: It is recommended that the City Council:\n1. Award a Public Works Agreement to Facility Solutions Group (FSG) for the\nTuffree Parks Sports Fields Lighting Project in the amount of $218,985.32, CIP\nProject No. 7506; and\n2. Adopt Resolution No. R-2024-64, A Resolution of the City Council of the City\nof Placentia, California authorizing a budget amendment in Fiscal Year 2024-\n25 in compliance with City Charter of the City of Placentia §§1206 and 1209\npertaining to appropriations for actual expenditures; and\n3. Authorize the City Administrator to approve contract change orders up to ten\nprecent (10%) of the contract amount, or $21,898.53 for a not-to-exceed total\ncontract amount of $240,883.85; and\n4. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.j Approval of Agreement Extension and Equipment Upgrade with Axon Enterprise,\nInc.\nFiscal Impact:\nExpense: $1,695,435.93 Total Purchase Price of Equipment\nBudget: $ 393,576.93 Year 1 Payment (103041-6136) FY 2024-25\nRecommended Action: It is recommended that the City Council:\n1. Approve the agreement with Axon Enterprise, Inc. for the purchase of body\nworn cameras, in-car video, interview room video, Taser devices, cloud data\nstorage, and all related equipment and services beginning in Fiscal Year 2024-\n2025 and ending in Fiscal Year 2028-2029 with a five-year total cost of\n$1,695,435.93; and\n2. Authorize the City Administrator or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney, to effectuate these\nactions.

1.k Approval of the Design Concept Plan for Playground Renovations at McFadden\nPark and Approval of Public Works Agreement with PlayCore D.B.A. Gametime for\nthe purchase and Installation of the Playground Equipment, CIP Projects No. 7210\nand 7504\nFiscal Impact:\nExpense: $550,000.00 Total Cost\n$536,389.63 Contract Amount\n$ 13,610.37 Contract Contingency Amount\nBudget: $550,000.00 FY 2024-25 CIP Budget\n$460,000.00 Measure U (797504-6760)\n$ 40,000.00 Park & Rec Impact Fee (637504-6760)\n$ 50,000.00 City Quimby In-Lieu Fee (697210-6760)\nRecommended Action: It is recommended that the City Council:\n1. Provide Staff with input to incorporate into the design plan for the renovation of\nthe McFadden Park Playground Renovation Project; and\n2. Approve the design concept plan for the McFadden Park Playground\nRenovation Project; and\n3. Approve the purchase of the McFadden Park playground equipment utilizing\nthe budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and\n7504; and\n4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the\nMcFadden Park playground equipment renovation project in the amount of\n$536,389.63; and\n5. Authorize the City Administrator to approve contract change orders up to a\ntotal of $13,610.37 or a not-to-exceed total contract amount of $550,000; and\n6. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.l City Council of Placentia Response to Orange County Grand Jury Study of E-Bikes\nFriend or Foe\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Review the City's response to the Grand Jury Report; and\n2. Direct Staff to submit the attached letter to the Presiding Judge of the Orange\nCounty Grand Jury, to be signed by Mayor Yamaguchi.

1.m Approval of Final Parcel Map No. 2024-113 Pertaining to the Subdivision of an+/-\n4.97 Acre Lot into Four Parcels, with a Remainder Parcel Located at 440 N.\nJefferson with the R-3 (High Density Multiple Family Residential) Zoning District\nFiscal Impact: Approximately $3,000,000 of Total Development Impact Fee Revenue\nassociated with the anticipated construction of 140 Townhomes.\nRecommended Action: It is recommended that the City Council:\n1. Approve Final Parcel Map No. 2024-113, subject to final review and approval\nby the County Surveyor; and\n2. Authorize the City Clerk to sign Final Parcel Map No. 2024-113.

1.n Second Reading and Adoption of Ordinance No. O-2024-05, an Ordinance of the\nCity Council of the City of Placentia, Amending Chapter 23.105, Specific Plan 5, to\npermit mixed-use development, parking structures, and associated development\nstandards on Parcel No. 9 located on a 2.72-acre site on property located at 777 W.\nOrangethorpe Avenue and 776 S. Placentia Avenue (APN 339-112-27)\nFiscal Impact:\nIt is anticipated the project would generate approximately $1.2 million in one-time\nrevenue to the General Fund in the form of permit fees, however revenue from\nthose fees are fees for service supporting the additional work for Staff created\ndirectly by the project’s construction and would not be available for other City\noperations. An additional $2.6 million is anticipated from one-time Citywide\ndevelopment impact fees which can only be used for future infrastructure projects\nand are not available to support the daily operations of the City.\nOnce the project is complete, the project is expected to generate $244,209 in new\nGeneral Fund revenue annually through a combination of higher property tax, sales\ntax, and utility users tax. The project is anticipated to require $246,435 in new\nannual General Fund expenses primarily for increased Police and Fire response to\nsupport the new residents. In summary, the project is projected to generate a net\nannual loss of ($2,226) to the General Fund.\nRecommended Action: It is recommended, if City Council chooses to adopt\nOrdinance No. O-2024-05:\nPerform Second Reading and Adoption of Ordinance No. O-2024-05, an Ordinance\nof the City Council of the City of Placentia, California, amending Chapter 23.105,\nSpecific Plan No. 5, of the Placentia Municipal Code.

1.o FY 2024-25 First Quarter Budget Report\nRevenues Appropriations\nFund\n(Including Transfers- (Including Capital &\nIn) Transfers-Out)\nGeneral Fund - 324,343\nSpecial Revenue 1,447,091 1,486,876\nCapital Projects (All\n14,273,238 18,209,526\nFunds)\nEnterprise Funds 132,790 429,090\nInternal Service Fund 200,000 200,000\nTotal 16,053,119 20,649,835\nRecommended Action: It is recommended that the City Council:\n1. Approve the First Quarter Budget Report and adopt Resolution No. R-2024-\n66, amending the City’s FY 2024-25 Budget.

3.a Consider the Formation of a Council Ad-Hoc Committee for a Limited Duration to\nwork with Staff in developing draft recommendations for the upcoming City\nCentennial, including the structure of a future Steering Committee; the Ad-Hoc\nCommittee will exist until Recommendations are made to the full Council or until\nFebruary 2025\nFiscal Impact:\nNone\nRecommended Action: It is recommended that the City Council:\n1. Formally appoint two (2) City Council members to an Ad-Hoc Centennial\nCommittee to work with Staff to develop draft recommendations for events,\nprogramming and the structure of a future Centennial Steering Committee;\nand\n2. Present said recommendations to the City Council in January 2025.