Placentia — 2024-10-15

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nRecommended Action: It is recommended that the City Council:\nApprove.

1.b Minutes City Council/Successor/ICDA/PPFA Regular Meeting of June 18, 2024 and June\n27, 2024 Special Meeting\nRecommended Action: It is recommended that the City Council:\nApprove.

1.c City Fiscal Year 2024-25 Registers for October 15, 2024\nCheck Register\nFiscal Impact: $1,113,427.09\nElectronic Disbursement Register\nhttps://granicus_production_attachments.s3.amazonaws.com/placentia/91c45c5ae64b320e35bac5f60281cb2c0.html 3/6\n10/11/24, 12:47 PM Agenda\nFiscal Impact: $2,022,131.01\nRecommended Action: It is recommended that the City Council:\n1. Receive and file.

1.d Award of Contract to Global Power Group, Inc. for Generator Maintenance Services\nFiscal Impact:\nExpense: $ 40,000 Annual Contract Amount\n$200,000 Five-Year Contract Total\nAvailable Budget: $ 95,513 FY 2024-25 Operating Budget (103654-6290)\nRecommended Action: It is recommended that the City Council:\n1. Award a five-year Public Works Agreement to Global Power Group, Inc., for generator\nmaintenance, testing and repairs in an amount not-to-exceed $200,000; and\n2. Authorize the City Administrator to approve contract change orders up to 20% or\n$40,000 of the contract not-to-exceed amount; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.e Award of Professional Services Agreement to Charles Abbott Associates Inc., for Fats, Oils,\nand Grease (FOG) Program Management Services\nFiscal Impact:\nExpense: $ 80,492.50 Annual Contract Amount\nBudget: $ 80,493.00 FY 2024-25 Operating Budget (103593-6099)\nRecommended Action: It is recommended that the City Council:\n1. Approve a Professional Services Agreement with Charles Abbott Associates, Inc., for a\ncumulative contract amount not-to-exceed $241,477.50 for an initial three (3) year\ncontract term, with the option to extend for one (1) additional two (2) year term; and\n2. Authorize the City Administrator to approve contract amendments up to 10% of the\ncumulative contract amount, or $24,147.75; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney; and\n4. Authorize the City Administrator to approve the eligible contract term extension for one\n(1) additional two (2) year term based upon contractor performance and at the\ndiscretion of the City.

1.f Acceptance of Construction Work and Notice of Completion for the Wayfinding Signage\nProject Phase IV, City Project No. 24104\nFiscal Impact:\nExpense: $326,472.50 Original Construction Contract\nBudgeted: $500,000.00 FY 2023-24 & FY 2024-25 CIP Budget\nRecommended Action: It is recommended that the City Council:\n1. Accept the work performed by Monarka Development Corporation, for construction of\nthe Intersection Street Name Sign Project (Wayfinding Project Phase IV), City Project\nNo. 24104 for a grand total amount of $326,472.50; and\n2. Authorize the City Administrator to file a Notice of Completion with the Orange County\nClerk-Recorder’s Office for the Project; and\nhttps://granicus_production_attachments.s3.amazonaws.com/placentia/91c45c5ae64b320e35bac5f60281cb2c0.html 4/6\n10/11/24, 12:47 PM Agenda\n3. Authorize the City Administrator to release retention funds in accordance with the\nterms of the contract.

1.g Approval of the Design Concept Plan for Playground Renovations at McFadden Park and\nApproval of Public Works Agreement with PlayCore D.B.A. Gametime for the purchase and\nInstallation of the Playground Equipment, CIP Projects No. 7210 and 7504\nFiscal Impact:\nExpense: $510,000.00 Total Cost\n$496,874.05 Contract Amount\n$ 13,125.95 Contract Contingency Amount\nAvailable Budget:\n$550,000.00 FY 2024-25 CIP Budget\n$460,000.00 Measure U (797504-6760)\n$ 90,000.00 Park & Rec Impact Fee (637504-6760)\nRecommended Action: It is recommended that the City Council:\n1. Provide Staff with input to incorporate into the design plan for the renovation of the\nMcFadden Park Playground Renovation Project; and\n2. Approve the design concept plan for the McFadden Park Playground Renovation\nProject; and\n3. Approve the purchase of the McFadden Park playground equipment utilizing the\nbudgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and\n4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden\nPark playground equipment renovation project in the amount of $496,874.05; and\n5. Authorize the City Administrator to approve contract change orders up to a total of\n$13,125.95 or a not-to-exceed total contract amount of $510,000; and\n6. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.h Update to Policy No. 344 Governing Travel and Meeting Allowances\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Approve the proposed updates to Policy No. 344 governing Travel and Meeting\nAllowances for city staff and elected officials.

1.i Resolution Authorizing Temporary Suspension of Regulatory Ordinance Section 10.28.010\nto Facilitate the Placentia Library District Special Event Scheduled for Friday, October 25,\n2024\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Adopt Resolution No. R-2024-69, A Resolution of the City Council of the City of\nPlacentia, California, authorizing the temporary suspension of regulatory Ordinance\nSection 10.28.010 of the Placentia Municipal Code to facilitate the Placentia Library\nDistrict special event scheduled for Friday, October 25, 2024.