Placentia — 2024-11-05

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact: None\nRecommended Action:\nApprove.

1.b Minutes\nCity Council/Successor/ICDA/PPFA Regular and Special Meetings of:\nJuly 02, 2024 and July 16, 2024 Regular Meetings\nJuly 31, 2024 Special Meeting and Adjourned Regular Meeting\nRecommended Action: It is recommended that the City Council:\nApprove.

1.c City Fiscal Year 2024-25 Registers for November 5, 2024\nCheck Register\nFiscal Impact: $1,709,149.25\nElectronic Disbursement Register\nFiscal Impact: $2,188,167.04\nRecommended Action: It is recommended that the City Council:\n1. Receive and file.\nhttps://granicus_production_attachments.s3.amazonaws.com/placentia/761968e45c95f67b6461441b8dccf2570.html 3/6\n11/1/24, 2:27 PM Agenda

1.d Award of Contract to Pacific West Industries, Inc., for Heating, Ventilation and Cooling\nMaintenance Services\nFiscal Impact:\nExpense: $240,000 Five-Year Contract Amount\nBudgeted: $144,000 FY 2024-25 Operating Budget (103654-6290)\n$30,000 FY 2024-25 Operating Budget (104055-6290)\nRecommended Action: It is recommended that the City Council:\n1. Award a five-year Public Works Agreement to Pacific West Industries, Inc., for heating,\nventilation and cooling maintenance, testing and repairs in an amount not-to-exceed\n$240,000; and\n2. Authorize the City Administrator to approve contract change orders up to 30% or\n$72,000 of the contract not-to-exceed amount; and\n3. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.e Resolution Adopting a Side Letter Agreement Amending the Memorandum of Understanding\nof the City of Placentia Police and Fire Management Association related to a Grievance\nFiled by PPFMA Against the City of Placentia.\nRecommended Action: It is recommended that the City Council:\n1. Adopt Resolution No. R-2024-68 a Resolution of the City Council of the City of\nPlacentia, California approving a side letter settlement agreement amending the\nmemorandum of understanding of the City of Placentia Police and Fire Management\nAssociation to address the process of determining the salary step upon promotion and\nto amend Article 12 (E) of the Memorandum of Understanding amending the Medical\nOpt Out provision; and\n2. Authorize the City Administrator to execute the agreement, in a form approved by the\nCity Attorney.

1.f Purchase of Two Ford F-150 Trucks for the Public Works Department\nFiscal Impact:\nExpense: $79,464.88 Total Purchase Price\nBudgeted: $90,000.00 FY 2024-25 CIP Budget (MEASURE U 798505-6842)\nRecommended Action: It is recommended that the City Council:\n1. Approve the purchase of two 2024 Ford F-150 pickup trucks from Fairway Ford in the\namount of $79,464.88; and\n2. Authorize the City Administrator to approve invoice changes up to 10% of the quoted\namount; and\n3. Authorize the City Administrator and/or his designee to issue a purchase order to\nFairway Ford for the trucks and execute all necessary documents, in a form approved\nby the City Attorney.

1.g Consideration of a Resolution Authorizing Application to, and Participation in the Prohousing\nDesignation Program with the State Department of Housing and Community Development\n(HCD); and Consideration of a Resolution Authorizing Application for, and Receipt of\nProhousing Incentive Program Funds.\nFiscal Impact:\nhttps://granicus_production_attachments.s3.amazonaws.com/placentia/761968e45c95f67b6461441b8dccf2570.html 4/6\n11/1/24, 2:27 PM Agenda\nThere is no immediate financial impact; however, the Prohousing Designation qualifies the\nCity to apply for State funding. On August 15, 2024, HCD released the NOFA for the third\nround of the Prohousing Incentive Program (PIP Round 3). PIP Round 3 makes\napproximately $8 million available for jurisdictions with a Prohousing Designation.\nRecommended Action: It is recommended that the City Council:\n1. Adopt Resolution No. R-2024-70, a Resolution of the City Council of the City of\nPlacentia, California, authorizing application to and participation in the Prohousing\nDesignation Program.\n2. Adopt Resolution No. R-2024-71, a Resolution of the City Council of the City of\nPlacentia, California, authorizing application for, and receipt of, Prohousing Incentive\nProgram funds.

1.h Acceptance of Resignations from the Planning Commission and Appointment of One\nPlanning Commissioner\nFiscal Impact: None\nRecommended Action: It is recommended that the City Council:\n1. Accept the resignation of Nick Polichetti from the Planning Commission effective\nNovember 30, 2024; and\n2. Accept the resignation of Susan Silvestri from the Planning Commission effective\nNovember 30, 2024; and\n3. Appoint previously approved candidate Juan Guerrero to the Planning Commission\neffective December 1, 2024; and\n4. Update the City’s master Commission/Committee vacancy list to include one vacancy\non the Planning Commission and solicit applications.

1.i Approve Purchase Order for Bowman Company for SiFi Inspections\nFiscal Impact:\nExpense: $ 53,000 Agreement with Bowman Company for SiFi Inspections\n$ 33,000 Contract Amendment Close-Out for Totum Corporation\nBudgeted: $101,558 FY 2024-25 Operating Budget (103551-6099)\nRecommended Action: It is recommended that the City Council:\n1. Approve a purchase order with Bowman Company to provide construction inspection\nservices for the Citywide Fiber Optic Deployment Project for a not-to-exceed amount\nof $53,000; and Authorize the City Administrator to approve amendments up to 20% of\nthe purchase order amount; and\n2. Approve Amendment No. 5 to the Professional Services Agreement with Totum\nCorporation to close-out the remainder of their work performed through September\n2024 for the construction inspection services for the Citywide Fiber Optic Deployment\nProject to $633,000.