Placentia — 2025-07-15

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council:\nApprove.

1.b Registers for July 15, 2025\nCheck Register\nFiscal Impact: $ 562,774.41\nElectronic Disbursement Register\nFiscal Impact: $ 1,358,777.50

1.c\nAdopt Investment Resolution adopting the Annual Statement of Investment Policy for Fiscal\nYear 2025-26\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Adopt Resolution No. R-2025-39, a Resolution of the City Council of the City of\nPlacentia, California, adopting the annual Statement of Investment Policy for the Fiscal\nYear 2025-26.

1.d Approval of Final Tract Map No. 19300 for the Subdivision of an Approximate 4.954-Acre\nSite with 140 Residential Townhome Condominium Units Located on Four Parcels at 440 N.\nJefferson Street.\nFiscal Impact:\nApproximately $2,600,000 in Development Impact Fees.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve Final Tract Map No. 19300, subject to final review and approval by the\nCounty Surveyor; and\n2. Accept the offers of easement dedication for emergency access, and accept the\neasement dedications for Public Roadway and Utility Improvements; and\n3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement,\nin a form approved by the City Attorney for public improvements associated with Final\nTract Map 19300; and\n4. Authorize the City Clerk to sign Final Tract Map No. 19300.

1.e Approval of the Updated Sewer System Management Plan\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve the City's Sewer System Management Plan update as required by the State\nWater Resources Control Board; and\n2. Direct Staff to submit the Sewer System Management Plan to the State Water\nResources Control Board.

1.f\nSecond Reading and Adoption of Ordinance No. O-2025-05, amending development\nstandards and regulatory requirements in Title 23 (“Zoning”) of the Placentia Municipal Code\nrelating to Accessory Dwelling Units and Junior Accessory Dwelling Units to be in\ncompliance with State law (Zoning Code Amendment No. ZCA 2025-01)\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Waive full reading, by title only, and adopt Ordinance No. O-2025-05, An Ordinance of\nthe City Council of the City of Placentia, California, amending Chapter 23.73 of the\nPlacentia Municipal Code Relating to Accessory Dwelling Units and Junior Accessory\nDwelling Units in Accordance with State Law.

1.g\nSecond Reading and Adoption of Ordinance No. O-2025-06, amending development\nstandards and regulatory requirements in Title 22 (“Subdivisions”) and Title 23 (“Zoning”) of\nthe Placentia Municipal Code relating to Two-Unit housing developments and Urban Lot\nSplits, in accordance with State Law (Zoning Code Amendment No. ZCA 2025-02)\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Waive full reading, by title only, and adopt Ordinance No. O-2025-06, An Ordinance of\nthe City Council of the City of Placentia, California, amending Chapter 22.80 (Urban\nLot Splits), Chapter 23.13 (Two-Unit Housing) and Chapter 23.81 (General\nRegulations and Exceptions) of the Placentia Municipal Code in accordance with State\nlaw.

1.h Amendment No. 3 to Expand the Scope of Work and Budget for the Maintenance Services\nAgreement with Team One Management Inc. for Park Restroom Janitorial Services\nFiscal Impact:\nCommunity Services Budget: $87,297\nCommunity Services Contingency: $8,729.70\nCommunity Services Total Budget:$96,026.70\nPublic Works Budget: $37,760\nPublic Works Contingency: $3,776\nPublic Works Total Budget:$41,536\nNot-to-Exceed Amount: $137,562.70\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve Amendment No. 3 to the Maintenance Services Agreement with Team One\nManagement Inc. for Park Restroom Janitorial Services with an extended scope of\nwork and additional budget for year 2 of the original Amendment No. 2 term contract\nfor a not-to-exceed amount of $137,562.70 per year; and\n2. Authorize the City Administrator to approve contract change orders up to the 10%\ncumulative contract not-to-exceed of $12,505.70; and\n3. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.i\nApproval of the License Agreement with Higher Ground Youth and Family Services for Teen\nProgramming and Counseling and Therapy Services for Individual, Family and Group\nSessions at the Teen Center in Kraemer Park\nFiscal Impact:\nExpense:\n$0\nRevenue:\n$1 FY25-26\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve a one (1) year License Agreement with Higher Ground Youth and Family\nServices for teen programming, counseling and therapy services from the date that the\nagreement is fully executed with a $1 per year payment due September 1, 2025.\n2. Authorize the City Administrator and/or her designee to execute the necessary\ndocuments, in a form approved by the City Attorney.

1.j\nApproval of Memorandum of Understanding with the Placentia Community Foundation to\nprovide non-profit status for tax-deductible donations for the Centennial Celebration Year.\nFiscal Impact:\nThere are no financials for this Memorandum of Understanding with the Placentia\nCommunity Foundation.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Approve the Memorandum of Understanding between the City of Placentia and the\nPlacentia Community Foundation and authorize the City Administrator and/or her\ndesignee to execute the agreement, in a form approved by the City Attorney.

2.a Public Hearing on Annual Solid Waste Handling Services Rates Adjustment and Related\nResolutions for Fiscal Year 2025-26\nFiscal Impact:\nIncreased revenue of $30,224.57\nRecommended Action: It is recommended that the City Councill take the following actions:\n1. Open the public hearing concerning the solid waste handling services, rate adjustment\nand related resolutions for Fiscal Year 2025-26; and\n2. Receive the staff report, consider all public testimony, ask questions of staff; and\n3. Close the public hearing and direct the City Clerk to tabulate the written protests and\nreport the results of the tabulation to the City Council; and\n4. Adopt Resolution No. R-2025-37, approving the amended fee schedule for solid waste\nhandling services for Fiscal Year 2025-26; and\n5. Adopt Resolution No. R-2025-38, authorizing and determining residential solid waste\nhandling service charges and directing placement thereof on the Orange County\nproperty tax rolls for Fiscal Year 2025-26; and\n6. Approve Amendment No. 16 to the Amended, Revised and Restated Agreement for\nSolid Waste Handling Services between the City of Placentia and Republic Waste\nServices of Southern California, LLC; and\n7. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

3.a 2025 Sewer Cost Recovery Fee Rate Study and Resolution Setting the Public Hearing\nFiscal Impact:\nExpense: $5,000 Mailing Expense\nBudgeted: $5,000 FY 2025-26 Operating Budget Sewer Maintenance Fund\nThere is no immediate fiscal impact associated with this Study Session. Based upon City\nCouncil policy direction, Staff will finalize any proposed sewer rate cost recovery\nadjustments and return to the City Council at a later date to initiate the public hearing and\nthe Proposition 218 process.\nRecommended Action:\nIt is recommended that the City Council take the following actions:\n1. Receive and file the Staff report and presentation; and\n2. Ask any questions of Staff; and\n3. Adopt Resolution No. R-2025-40, a Resolution of the City Council of the City of\nPlacentia, California, declaring its intention to adopt increased sanitary sewer system\nservice fees, setting a public hearing for October 7, 2025, and directing Staff to\nprovide notice pursuant to Proposition 218; and\n4. Adopt Resolution No. R-2025-41, a Resolution of the City Council of the City of\nPlacentia, California, adopting procedures for establishing and increasing property\nrelated fees and charges under Proposition 218.

3.b Event Fee Waiver Request Pertaining to the operation of the Placentia Community Chorus\nand their rehearsals at the Backs Community Center for Fiscal Year 25-26.\nFiscal Impact:\nFacility Use Fees: $ 6,233\nDamage Deposit: $ 180\nStaff Cost revenue: $ (1,600)\nTotal Fiscal Impact: $ 6,413\nThough this shows as a fiscal impact of $6,413.00, the recommended reservation dates and\ntimes are not high use and not likely to be requested for rental by the public. The\nexpenditure for Staff is fully reimbursed.\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve a facility rental/use agreement with the Placentia Community Chorus to host\ntheir rehearsals at the Backs Community Center located within Kraemer Memorial\nPark; and\n2. Approve Staff recommendation to waive facility use/rental, damage deposit, and fees\nfor the use of Backs Community Center and not Staff costs or the associated with the\noperation of the rental; and\n3. Authorize the City Administrator and/or her designee to execute all necessary\ndocuments, in a form approved by the City Attorney.