Pomona — 2023-02-06

CITY MANAGER COMMUNICATIONS\nReports from the City Manager.

CLOSED SESSION AGENDA ITEMS\nA) PUBLIC EMPLOYEE PERFORMANCE EVALUATION\n(Pursuant to Government Code Section 54957(b)(1))\nCity Attorney\nCity Clerk\nCity Manager\n7:00 P.M.\nCouncil Chambers\nCALL TO ORDER

MAYOR/COUNCILMEMBER COMMUNICATIONS\nReports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of\nupcoming events, and also items for future City Council consideration as requested by Mayor or Members of the City\nCouncil.

10. Adopt a Resolution Amending the FY 2022-23 Capital Improvement Program (CIP)\nBudget by Creating a New Project, “Council Chamber Production Facility and Equipment\nUpgrades” and Appropriating $500,000 of Public, Educational, and Government Television\n(PEG) Fund Reserves to the Project\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT\nPROGRAM (CIP) BUDGET BY CREATING A NEW PROJECT, “COUNCIL CHAMBER\nPRODUCTION FACILITY AND EQUIPMENT UPGRADES,” PROJECT NO.\n428-2590-XXXXX-74119 AND BY APPROPRIATING $500,000 OF PUBLIC,\nEDUCATIONAL, AND GOVERNMENT TELEVISION (PEG) FUND RESERVES TO THE\nNEW PROJECT\nAttachments: Staff Report\nAttachment 1 - Resolution\nAttachment 2 - CIP Details Sheet

11. Approve First Amendment to Professional Services Agreement with Griffin Structures, Inc.\nfor the “Water Resources Building” Project\nIt is recommended that the City Council authorize the City Manager, or designee, to\nexecute the attached agreement amendment with Griffin Structures, Inc. for professional\nservices.\nAttachments: Staff Report - Griffin Structures Agreement Amendment.docx\nDISCUSSION CALENDAR

12. Finding of Public Benefit to the Community at Large-Recommended Expenditure(s) and\nRecap of Expended Funds\nIt is recommended that the City Council take the following actions:\n1) Approve the expenditure(s) recommended and make the finding that the community at\nlarge will receive a public benefit from the expenditure of funds for the recommended\nitem(s); and\n2) Receive and file the recap of final amounts.\nAttachments: FOPB Staff Report\nAttachment

13. Discussion and Update on Fences in Historic Districts\nIt is recommended that the City Council take the following action:\n1) Receive and file the report on front yard fences in historic districts; and\n2) Provide, if necessary, further direction to staff and the Historic Preservation\nCommission on the matter.\nAttachments: Front Yard Fence CC Staff Report.docx\nAttachment No. 1\nAttachment No. 2\nAttachment No. 3

14. Adopt a Resolution to Approve the Updated Consolidated Fiscal Policies and\nAdministrative Procedures\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-06 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, ADOPTING THE CITY’S UPDATED CONSOLIDATED\nFISCAL POLICIES AND ADMINISTRATIVE PROCEDURES\nAttachments: staff report feb 6 policies final version.docx\nresolution 2023-06_attach 1.docx\nExh A - Combined Policies v12 02062023 FixedAsset $25k and change FB\nto 20%\nattach 2_City of Pomona - V3 feb6th conslidated policies ppt.pdf

2. Establishing the Order of Appointment of the Vice-Mayor and Selecting and Designating\nDistrict 1 Councilmember, John Nolte, as Vice-Mayor\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, ESTABLISHING THE ORDER OF APPOINTMENT OF\nVICE-MAYOR AND SELECTING AND DESIGNATING DISTRICT 1 COUNCILMEMBER,\nJOHN NOLTE, AS VICE-MAYOR\nAttachments: Staff Report - Designation and Appointment of Vice-Mayor 02.06.23.docx\nAttachment No. 1 (RESO 2023-21).docx\nAttachment No. 2 (RESO 2022-87).pdf

3. Approval of Appointment to Fill the Mayoral Vacancy on the Board of Parking Place\nCommissioners (Vehicle Parking District)\nIt is recommended that the City Council review the application and approve the\nappointment of Glenda Barillas to serve as the Mayoral representative on the Board of\nParking Place Commissioners (VPD).\nAttachments: 2-6-2023 Staff Report -Barillas Appointment.pdf\nBarillas application for 2-6 Agenda.pdf

4. Approval of Appointment to Fill the District 3 Vacancy on the Board of Parking Place\nCommissioners (Vehicle Parking District)\nIt is recommended that the City Council review the application and approve the\nappointment of Brian Mundy to serve as the District 3 representative on the Board of\nParking Place Commissioners (VPD).\nAttachments: 2-6-2023 Staff Report -Mundy Appointment.pdf\nMundy application for 2-6 Agenda.pdf

5. Resolutions Declaring Intention to Form New Phillips Ranch Landscaping and Lighting\nMaintenance Assessment District, Approval of Engineers Report, and Setting a Date for\nPublic Hearing\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolutions:\nRESOLUTION NO. 2023-18 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA INITIATING PROCEEDINGS FOR THE\nPROPOSED CITY OF POMONA PHILLIPS RANCH LANDSCAPING AND\nLIGHTING MAINTENANCE ASSESSMENT DISTRICT PURSUANT TO THE\nLANDSCAPING AND LIGHTING ACT OF 1972\nRESOLUTION NO. 2023-19 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA DECLARING ITS INTENTION TO ORDER THE\nFORMATION OF THE PROPOSED CITY OF POMONA PHILLIPS RANCH\nLANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE\nLANDSCAPING AND LIGHTING ACT OF 1972 AND IN ACCORDANCE WITH\nARTICLE XIIID OF THE CALIFORNIA CONSTITUTION, AND SETTING A PUBLIC\nHEARING THEREON;\n2) Provide preliminary approval of the draft Engineer’s Report for the Phillips Ranch\nLandscaping and Lighting Maintenance Assessment District; and\n3) Schedule a Public Hearing for April 3, 2023 and order the initiation of assessment\nballot procedures.\nAttachments: Staff Report\nAttachment No. 1 - Resolution No. 2023-18\nAttachment No. 2 - Resolution No. 2023-19\nAttachment No. 3 - Engineer's Report

6. Acceptance and Appropriation of $4,000 in State Certified Local Government (CLG)\nProgram Grant Funds to Conduct Community Outreach\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, THE ACCEPTANCE OF $4,000 IN STATE\nCERTIFIED LOCAL GOVERNMENT (CLG) PROGRAM GRANT FUNDS TO\nCONDUCT COMMUNITY OUTREACH AND AMEND THE FY 2022-23 OPERATING\nBUDGET BY INCREASING REVENUE ESTIMATES AND APPROPRIATIONS IN\nTHE AMOUNT OF $4,000\n2) Authorize the City Manager to execute all agreements and any other documentation\nrequested for acceptance of the award, distribution of the funding and operation of the\nsubsequent agreements, subject to approval as to form by the City Attorney.\nAttachments: Staff Report\nResolution 2023-24

7. Approval of the Local Hazard Mitigation Plan Update\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, APPROVING THE UPDATED LOCAL HAZARD\nMITIGATION PLAN\nAttachments: Staff Report Approval of Local Hazard Mitigation Plan Update\nAttachment 1 - Reso 2023-23\nAttachment 2 - LHMP 2022

8. Approve the Service Retirement of Police Facility Canine “Satin” to her Police Department\nHandler\nIt is recommended that the City Council take the following actions:\n1) Approve the service retirement and “Agreement to Release Police Service Dog” to her\nPolice Department Canine Handler; and\n2) Authorize the City Manager to execute all related documents on behalf of the City.\nAttachments: Staff Report -K-9 Retirement\nAttachment No. 1 K-9 Retirement Service Agreement\nAttachment No. 2 -Canine Companions Release Letter

9. Award of Bid to 10-8 Retrofit, Inc. for Police Vehicle Build Outs in an Amount Not to Exceed\n$22,405 per Vehicle\nIt is recommended that the City Council take the following actions:\n1) Award a bid to 10-8 Retrofit, Inc. in the amount of $22,405 per Police vehicle build for a total\nof (3) three -years and (2) two optional (1) one year extensions; and\n2) Authorize the City Manager to execute an Agreement and any related documents on behalf of\nthe City, subject to approval as to form by the City Attorney.\nAttachments: Staff Report - Award of Bid for Police Vehicle Builds\nAttachement No. 1 - Cost Proposal

PRESENTATIONS\n*Black History Month Proclamation\nAttachments: 2.6 Black History Month.docx\n*Presentation by South Coast AQMD on an Update on Air Quality